Medical Administrative Assistant

Transformations Care Network; Morgantown (WV); On-site; USD 30,000 - 45,000; Full time

Job summary

A leading company in mental health care is seeking a Medical Administrative Assistant for their Morgantown clinic. This entry-level role involves providing essential support to clients and team members, handling communication, scheduling appointments, and assisting in administrative tasks. The position offers an engaging work environment with a strong focus on collaborative success and personal growth within the healthcare field.

Benefits

Medical, dental, and vision benefits

401K plan

Low-cost virtual care options

Continuous learning opportunities

Qualifications

• High school diploma or equivalent required.
• Excellent communication and customer service skills essential.
• Adaptable, detail oriented, and possess strong time management skills.

Responsibilities

• Answer phones and address client queries professionally.
• Schedule client appointments and coordinate care.
• Assist providers with administrative tasks and manage medication logbooks.

Skills

Excellent communication skills

Patient and empathetic attitude

Strong time management skills

Detail oriented

Organizational skills

Customer service skills

Education

High school diploma or equivalent

Tools

Familiarity with Google Drive

Multi-line phone systems

Job description

Join to apply for the Medical Administrative Assistant role at Transformations Care Network

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Join to apply for the Medical Administrative Assistant role at Transformations Care Network

This role is based in our Morgantown clinic (Morgantown, West Virginia).

At Harmony, a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities. As a Prescriber Medical Administrative Assistant (Medical Assistant), you'll be an essential part of our clinical support team.

As the heart of our clinics – providing support for our clients as well as our team members, your responsibilities will range from handling client calls by answering questions, finding solutions to issues, scheduling, answering concerns or complaints and providing essential information. Prescriber Medical Administrative Assistants have superior customer service skills and professionalism, and an ability to multi-task, be conscientious and compassionate to clients and staff.

Harmony team members are highly motivated by working as part of a collaborative cohesive team in a fast-paced environment. These team members are champions of protecting sensitive information, complying with HIPAA, and are skilled at maintaining composure and professionalism in all situations.

Key Responsibilities

• Answer phones and take clients’ calls and provide professional, accurate, satisfactory answers to their questions and concerns.
• Guide client through troubleshooting for telehealth appointments.
• Call insurance for prior authorization and copay information.
• Assist providers in administrative tasks.
• Answer general questions about the practice and services provided.
• Answer internal communication questions.
• Coordinate care between clients and providers.
• Schedule client appointments
• Call in prescriptions to the pharmacy as needed and work on meds prior authorizations.
• Collaborate with other team members and locations to provide excellent customer service.
• Help train new team members as needed.
• Prepare client files for providers.
• Provide overall psychiatric provider and site support in conjunction with Site Coordinators
• Own and manage medication logbook and download prescription monitoring report each day for review.
• Help support therapists and psychiatric providers on managing waitlists.
• Must maintain a professional dress code at all times.
• Help coordinator coverage when short staffed.
• Order and maintain all office supplies.
• Work with and Support Clinical Directors and RDO with new initiatives and rollouts.
• Help to train new employees and orient new staff (day one welcome)
• Ensure all office processes and policies are being followed.
• Works closely with RDO on overall site management
• Other duties as assigned.
  
  

Qualifications

• High school diploma or equivalent
• Excellent communication skills (written and verbal) and ability to work well with a team, especially in stressful situations.
• Patient and empathetic attitude as well as adaptable and flexible
• Strong time management skills, detail oriented and organizational skills
• Computer skills, familiarity with Google Drive
• Phone skills, including familiarity with complex or multi-line phone systems.
• Maintain client trust and protect operations by keeping client care information confidential.
• Creating a safe, productive work environment that is client focused.
• Possess desire to do a thorough job in a fast-paced environment, must be detail oriented and highly organized.
• Ability to maintain professional appearance and demeanor, and interface well with clients and teammates in a mental health setting.
• Ability to complete other office tasks as needed.
• Customer service skills
  
  

Explore The Advantages Of Joining Our Team

• Enjoy competitive compensation and a wide range of benefits, including medical, dental, vision, low-cost virtual care, dependent and domestic partner coverage, 401K, and more, designed to support your well-being and financial security.
• Immerse yourself in a community united by a deep commitment to enhance mental health and revolutionize client care.
• Embrace a journey of continuous learning, guided by seasoned professionals, fostering your career growth in a nurturing environment.
• Play a pivotal role in reshaping behavioral health, with your efforts directly improving client lives.
• Thrive in an environment that celebrates collaborative success, driven by effective communication and unity.
• Receive comprehensive onboarding and ongoing educational resources, tailored to cultivate your talents, and assure your triumph in your role.
  
  

Transformations Care Network is an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Mental Health Care

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