Medicaid & Special Education Administrative Assistant

Livingston Educational Service Agency; Howell (MI); On-site; USD 32,000 - 37,000; Full time

Job summary

Livingston Educational Service Agency in Howell, Michigan seeks an Medicaid & Special Education Administrative Assistant to ensure compliance with state and federal regulations. You will manage the Medicaid program data across PowerSchool and MI-Star, acting as a key liaison to the Director of Special Education and other administrators.

The role requires attention to detail, strong data skills, and the ability to collaborate with clinicians and district staff.

Qualifications

• Associate degree or equivalent from a two-year college or technical school.
• Two to three years related Special Education experience in a school setting.
• Advanced knowledge of Microsoft Office, Google Apps for Education, and district systems.

Responsibilities

• Manage Medicaid program tasks, including staff rosters and data entry.
• Lead program compliance with C4S and school-based Medicaid program.
• Collaborate with physicians to obtain referrals and scripts for billing.
• Monitor Pupil Accounting reports, disseminate data, and retrieve missing information.
• Provide administrative support to the Special Education department and assist with projects.
• Monitor budgets and exercise independent judgment within LESA policies.
• Follow policies and guidelines to maintain data integrity and compliance.

Skills

Interpersonal skills

Communication skills

Data entry

Bookkeeping

Organization

Education

Associate degree

Tools

Microsoft Office Suite

Google Apps for Education

PowerSchool

AESOP

CEO Image Executive

Smart

Job description

Medicaid & Special Education Administrative Assistant

Livingston ESA Livingston ESA - Howell, Michigan Open in Google Maps

This job is also posted in Livingston Educational Service Agency

Job Details

Job ID: 5960816

Application Deadline: Posted until filled

Posted: Oct 14, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

POSITION TITLE:

Medicaid & Special Education Admin. Assistant

FLSA:

Non-Exempt

REPORTS TO:

Assistant Superintendent for Special Education

UPDATED:

October 2026

SALARY/BENEFITS:

Per the Classified Employee Group Handbook

SCHEDULE:

12 – month

POSITION SUMMARY

Serves as a vital administrative partner within the Special Education Department, ensuring strict compliance with state and federal regulations through the meticulous management, verification, and monitoring of the Medicaid program. Utilizes advanced data systems, including both the PowerSchool and MI-Star System, to maintain integrity across department databases. Acts as a key liaison and resource for both the local Director of Special Education, Mental Health Coordinator, and administrator for Program Improvement and Accountability.

ESSENTIAL FUNCTIONS

Note: These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The statements below are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

• Perform administrative tasks associated with the Medicaid Program including the management of staff rosters (i.e., Staff Pool list), data entry and processing of enrollment information.
• Serves as a program lead to the local district special education administrative assistants to ensure compliance with C4S and the school-based Medicaid program.
• Collaborate with physicians to secure appropriate referrals and scripts required for billing.
• Monitors Pupil Accounting reports by disseminating information to staff, collecting data, reviewing data, and identifying and retrieving missing information.
• Provides administrative support to the Howell/Brighton Department of Special Education and assists with special projects / grants as required.
• Tasks are multiple and diverse with some interrelationships across processes. Handling some unrelated functions and work requires the direct application of a variety of procedures and policies. Maintains responsibility for monitoring budget activities and exercises independent judgment.
• Perform duties within the scope of LESA policies, procedures, and objectives. Uses judgment to achieve results when faced with an ambiguous situation. Uses independent judgment within accepted practices / guidelines.

ADDITIONAL DUTIES

• Perform other related tasks as assigned.

EDUCATION and/or EXPERIENCE

• This position requires knowledge equivalent to that which normally would be acquired through an associate’s degree (A.A.) or equivalent from a two-year college or technical school.
• This position requires two to three years related Special Education experience in a school regulated setting.

REQUIRED EMPLOYMENT QUALIFICATIONS

• Knowledge of computerized pupil accounting programs and procedures.
• Has advanced knowledge of Microsoft Office Suite, Google Apps for Education, and has ability to manipulate and utilize multiple features. Possesses advanced understanding of the Livingston Educational Service Agency’s Special Education Standards related to State and Federal laws. Proficient with some Livingston ESA specific programs such as Smart, PowerSchool, AESOP, and CEO Image Executive.
• Has regular contact with others including students, general public, visitors and Livingston ESA personnel. The purpose of this interaction is to explain, clarify, or interpret information. This may include confidential or time sensitive information.
• Requires advanced interpersonal and communication skills to establish and maintain internal and external Livingston ESA relationships. Assess and diffuses problems regularly and uses tact to handle difficult situations.
• Knowledge of governmental Medicaid reimbursement requirements and related laws.
• Experience in preparing and maintaining pupil accounting spreadsheets and utilizing Microsoft Office Suite software packages.
• Ability to review and interpret Special Education student data.
• Ability to prepare Pupil Accounting statements and reports.
• Strong accounting, data entry, organization and bookkeeping skills.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment.

The Livingston Educational Service Agency does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation or transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category (collectively, "Protected Classes"), in its programs and activities, including employment opportunities.

Inquiries regarding non-discrimination policies should be directed to the Deputy Superintendent for Administrative Services.

Position Type: Full-Time

Salary: $23.33 to $27.02 Per Hour

Job Categories:

Support Staff > Administrative Assistant

Support Staff > Clerical

Job Requirements

• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Douglas Haseley , Assistant Superintendent for Special Education
• Livingston ESA
• Phone: [phone]
• Email: [e-mail]