Medicaid Coordinator

EHG; Roanoke (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental & Vision

401k

Tuition reimbursement

Employee recognition

Daily Pay

Job summary

Eastern Health Group in Roanoke, VA seeks a Medicaid Coordinator to supervise, coordinate, and perform billing and office tasks under the Administrator, ensuring accurate records for admissions, discharges, and daily census.

You will prepare monthly billings, manage Medicaid/Medicare submissions, and oversee staff while maintaining confidentiality and high accuracy, using MS Word/Excel/Outlook and strong organizational skills.

Qualifications

• Bachelor's degree in Business or healthcare administration or equivalent experience in billing.
• Minimum of three years related experience.
• 1–2 years supervisory/management experience; office management preferred.
• Strong written and verbal English communication skills.
• Proficient in MS Word, Excel, PowerPoint and Outlook.

Responsibilities

• Meet physical and sensory requirements and work in a facility environment as needed.
• Prepare and submit reports to Administrator, company and governmental agencies.
• Accumulate and maintain vital statistics for admissions, discharges, deaths, transfers and daily census.
• Prepare and submit monthly resident billings for services provided.
• Manage Medicaid, Medicare, and other insurance billings with timely follow-up with intermediaries.
• Monitor accounts receivable collection with outside billing company and pursue past due accounts.
• Obtain and submit required documentation to bill third-party payers.
• Maintain financial records including cash receipts, cash disbursements, AR and AP, payroll journal.
• Attend department meetings to stay current on laws and regulations affecting bookkeeping.
• Reconcile facility cash and accounts; verify patient trust funds and monthly reconciliations.
• Assist in resident admission explanations of rates, billing cycle and payment terms.
• Supervise and oversee other business office clerical staff.
• Handle special projects as assigned.

Skills

Accounts receivable

Billing coordination

Analytical skills

Attention to detail

Communication skills

Supervisory skills

Time management

Education

Bachelor's degree in Business or healthcare administration

Long-term care experience (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Medicaid Coordinator

Summary:

Supervise, coordinate, and perform business office functions under the direction of the Administrator in accordance with sound accounting practices.

Benefits and Perks:

• Health Insurance
• Dental + Vison
• 401k
• Tuition reimbursement through ECPI
• Employee recognition programs
• Daily Pay

Essential Duties & Responsibilities:

• Meet physical and sensory requirements stated below, and be able to work in the described environment.
• Prepare and submit reports on a timely basis as required and directed by the Administrator, the company and governmental agencies.
• Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.
• Prepare and submit monthly resident billings for services provided.
• Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments in coordination with outside billing company.
• Monitor and manage the accounts receivable collection process in coordination with outside billing company.
• Pursue past due accounts persistently and maintain proper back-up documentation.
• Obtain and submit all required documentation to bill third party payers as per program/company guidelines.
• Maintain financial records including any cash receipts, cash disbursements, accounts receivable, accounts payable, payroll journal, as directed.
• Attend department head meetings, seminars, and workshops, when approved, to assure current knowledge of State and Federal laws and regulations pertaining to bookkeeping functions.
• Responsible for reconciling all facility cash and accounts.
• Verify that resident trust is accurately recorded.
• Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. Reconcile petty cash for patient trust fund daily.
• Participate in the resident admission process by providing explanations of the facility's rates, billing cycle and payment terms, including collecting the first month's advance payment upon admission.
• Supervise and oversee other business office clerical staff, as assigned.
• Other special projects and duties, as assigned.

Job Requirements:

• Bachelor’s degree in Business or relevant experience in long-term care.
• Minimum of three (3) years related experience.
• One (1) to two (2) years management/supervisory experience required; office management experience preferred.
• Effective verbal and written English communication skills.
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.
• Highest level of professionalism with the ability to maintain confidentiality.
• Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
• Customer service oriented with the ability to work well under pressure.
• Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.
• Strong analytical and problem solving skills.
• Ability to work with minimal supervision, take initiative and make independent decisions.
• Ability to deal with new tasks without the benefit of written procedures.
• Approachable, flexible and adaptable to change.
• Function independently, and have flexibility, personal integrity, and the ability to work effectively with employees and vendors.

Physical and Sensory Requirements:

• Moderate physical activity:
• Requires handling of average-weight objects up to twenty five (25) pounds.
• Sitting for more than two (2) hours at a time.
• Requires consistent computer work with repetitive typing and concentrating on computer screen.

About Eastern Healthcare Group:

Eastern Health Group is a family of skilled nursing facilities and rehabilitation centers. We are resident-centered and quality-focused! Our workplace culture is all about uplifting people.We are committed to creating a nurturing, family-like atmosphere where staff develop meaningful relationships with residents and where exceptional patient outcomes are the standard.