Medicaid Collections Coordinator

Dungarvin inc; Mendota Heights (MN); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

401 K plan with employer match

Paid time off (PTO) and sick leave

Health, dental, and vision insurance

Life insurance

Flexible spending account (FSA/HSA)

Employee discounts

Employee referral program

Workday experience

Job summary

Dungarvin inc is seeking a Medicaid Collections Coordinator to support Minnesota programs across the full revenue cycle, including billing, cash application, and AR follow-up. You will help ensure accurate revenue reporting and timely collections while complying with payer and state regulations.

Role involves monthly close, reconciliations, and maintaining financial records across multiple systems, including Workday.

Qualifications

• High school diploma or GED required.
• Minimum 5 years of directly related experience, or 2 years education plus 2 years experience.
• Experience with accounts receivable, collections, and denial resolution.
• Strong in financial analysis, reconciliation, and journal entries.
• Proficient in Microsoft 365 & Excel; able to run reports and pivot tables.
• Experience with GP, Dynamics 365, Sage, PeachTree, and Workday.

Responsibilities

• Run aging reports, research claims, apply cash, resolve denials, and rebill.
• Support monthly close, ensure accurate revenue reporting across states.
• Collaborate with Medicaid billing, finance, and external partners.
• Maintain documentation and support audits.

Skills

Microsoft 365 & Excel Proficiency

10-Key Data Entry

Analytical Thinking

Communication & Collaboration

Problem Solving

Education

High school diploma or GED

Tools

Microsoft Great Plains (Dynamics GP)

Microsoft Dynamics 365

Sage

Peachtree

Workday

Job description

AtDungarvin, we are more than a provider of support services;we’rea mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976,we’vebeen dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs.

Our mission is simple but powerful:respecting and responding to the choices of people in need ofsupports.This mission guides everything we do;from creating individualized service plans to building strong partnerships with families, teams, and communities.

As aDungarvinemployee,you’llbe at the heart of that mission.You’llhelp people live meaningful lives on their ownterms;supporting their goals, honoring their choices, and empowering their independence.

With servicesnationwide, our team is united by a shared commitment to making a realdifference;one person, one voice, one choice at a time.

Join our nationwide family and let us help you achieve your unique goals and dreams.

WE OFFER:

• Team Culture:Friendly, supportive, and solution-focused;where teammates lift each other up and get things done together.
• Work Schedule:Typically, 8 AM –4:30PM CST, with flexibility as needed to meet deadlines or support initiatives across U.S. time zones.
• Retirement Plan:401 K plan with employer match after one year of service.
• Time Away:PTO that increases with tenure, PTO donation options, and paid sick leave
• Insurance &Health:Medical, dental, and vision coverage, pet insurance, supplemental insurance options, and flexible spending and health savings accounts (FSA and HSA). Plus, 100% company-paid life insurance.
• Employee Perks:National Brand Discounts, Employee Referral Program, Employee AssistanceProgramand access toTapcheck(get 50% of your pay before payday)
• Job Mobility:Dungarvinsmulti-state footprint allows internal job mobilitynationwide.

Job Description

As aMedicaid Collections Coordinator,you’llbe at the heart of our revenue operations, supporting Minnesota programs across the full revenue cycle. From billing and cash application to accounts receivable follow-up and Medicaid denial resolution, your work ensuresaccuraterevenue reporting,timelycollections, and compliance with both payer and state regulations.You’llplay a critical role in monthly close processes, reconciliations, andmaintainingthe integrity of financial records across multiplesystems;including our exciting new Workday platform.

WHAT YOU’LL DO

• Accounts Receivable & Collections:Run aging reports, research outstanding claims, review remits, apply cash manually, resolve denials, handle rebilling, andassistwith appeals to keep collectionsaccurateandtimely.
• Denials, Payer Research & Revenue Integrity:Analyze payer regulations, determineappropriate actions, escalate risks, manage revenue adjustments, reconcile accounts, support monthly close reporting, and recommend write-offs when necessary.
• Collaboration, Communication & Audit Support:Partner closely with Medicaid billing specialists, finance, operations, and external agencies to resolve issues, communicate denial causes and corrective actions, manage high-volume shared inboxes, support audits, andmaintainaccuratefinancial records across multiple states.

Qualifications

MUST HAVE:

• Education:High school diploma or GEDrequired.
• Experience:Minimum of 5 years ofdirectly relatedexperience, OR a combination of 2 years of related education and 2 years of relevant experience.
• Accounts Receivable & Collections:Experience managing aging reports, cash application, and denial resolution accurately.
• Financial Analysis & Reconciliation:Skilled inidentifyingdiscrepancies, preparing journal entries, and reconciling accounts.
• Microsoft 365 & Excel Expertise:Proficient in Excel, Word, PowerPoint, Outlook, Teams, and SharePoint. Able to manage data, run reports, use pivot tables and formulas, andleveragethese tools to track collections, analyze accounts, and collaborate effectively.
• Accounting & Financial Systems Expertise: Proficient in Microsoft Great Plains (Dynamics GP), Microsoft Dynamics 365,Sage,PeachTreeand Workday.
• Strong 10-Key & Data Accuracy:Fast,accuratenumeric entry for billing, cash applications, and payment plans, ensuring precision with large datasets and financial records.

NICE TO HAVE:

• State Portals & Billing Systems:Experienced withTherap, Minutes, OnBase, and Workday, efficiently navigating multiple patient accounting and billing systems.
• Additional Financial Tools:Knowledge of My Money, E Guardianship, RMF, or similarfinancial managementand tracking platforms.
• Healthcare & Compliance Experience:Knowledge of healthcare, human services, or Medicaid/Medicare operations, including regulatory, payer, and state compliance requirements.

Additional Information

SKILLS CRITICAL FOR SUCCESS:

• Tech-Savvy & Efficiency Minded:Uses Microsoft 365, rules, and automation to streamline workflows, manage inboxes, and analyze data; working smarter, not harder.
• Attention to Detail & Accuracy:Ensures precision in aging reports, remits, cash applications, and collections to protect revenue andmaintaincompliance.
• Time Management & Prioritization:Juggles multiple claims, denials, and deadlines while keeping work organized and high-quality.
• Analytical Thinking & Problem Solving:Interprets complex payer rules,identifiesdiscrepancies, anddeterminesthe best collection strategies.
• Communication & Collaboration:Provides clear updates and works seamlessly with teammates, leadership, and external partners.
• Professionalism & Adaptability:Maintainsa positive, solution-focused attitude in a fast-paced, regulated, mission-driven environment.
• Process & Compliance Focused:Streamlines billing, collections, and reporting while supporting audits, Medicaid, and regulatory requirements.
• Team-Oriented Mindset:Supports, mentors, and collaborates with colleagues to achieve shared success.
• Stress Resilience & Composure:Stays calm and focused under pressure, managing high-volume workloads, tight deadlines, and complex financial issues without compromising accuracy or professionalism.

WHY YOU’LL LOVE THIS ROLE:

• Join a collaborative, supportive team led by a hands-on supervisor who champions your growth and development.
• Make a real impact managing multi-state Medicaid billing, denial resolution, and revenueoperations;now evolving with Workday.
• Buildexpertisein healthcare finance, compliance, and audits while solving complex challenges alongside a mission-driven team.

IMPORTANT INFORMATION:

The deadline for internal applications is set for two weeks from the date of the job posting.

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