Media Operations & Project Manager

Pavone Group; Atlanta (GA); On-site; USD 95,000 - 125,000; Full time

Job summary

Pavone Group’s Media Jargon team is seeking a strategic Media Operations & Project Manager to drive campaign delivery in a hybrid Atlanta role. You’ll develop, implement, and scale operational workflows and financial guardrails that power multi-channel campaigns to success.

You will own end-to-end billing and reconciliations, optimize processes across Media, Finance, and Account teams, and supervise trafficking to ensure campaigns run precisely and on schedule.

Qualifications

• 3-5+ years in dedicated project management
• 8-10+ years in media operations or media planning
• Supervisory experience is a plus
• Financial acumen: tracking high-volume media budgets and invoicing
• Strong written and verbal communication; detail-oriented

Responsibilities

• Establish and scale best-in-class operational processes for campaigns.
• Own end-to-end monthly billing, actualization, and financial reconciliations.
• Oversee campaign trafficking and ensure alignment of plans and buys with accuracy.

Skills

Project management

Media operations

Team supervision

Communication skills

Budget tracking

Vendor billing

Tools

Media buying/planning software

Project management tools

Asset tagging frameworks

Job description

Description

Media Jargon, the media services agency of Pavone Group, is looking for a strategic, detail-obsessed Media Operations & Project Manager to serve as the engine behind our campaign success. If you love optimizing complex workflows, perfecting financial precision, and turning campaign strategy into flawless execution, this is the role for you!

Location

Hybrid role; Atlanta, Georgia (M, W, Th in-office)

Salary Range

$95,000 - $125,000

Reports To

Media Director

At Pavone Group, we don't settle for the status quo. We are driven by Respect, Innovation, and Passion—pushing creative boundaries, embracing curiosity, and delivering excellence for our clients every single day.

What You'll Do

As our Media Operations & Project Manager, you will develop, implement, and scale the operational workflows and financial guardrails that make our multi-channel media campaigns shine.

1. Process & Workflow Optimization

• Establish, document, and scale best-in-class operational processes for seamless campaign delivery.
• Bridge communication and streamline workflows across Media, Finance, Account Service, and Project Management teams.
• Continually review and refine agency timelines, workflows, and status tracking to keep efficiency high.

2. Financial Operations & Billing Precision

• Own end-to-end monthly billing, actualization, and financial reconciliation processes.
• Serve as the go-to expert for media billing inquiries, resolving discrepancies alongside vendors, account teams, and Media Planners.
• Assist with quality-checking Insertion Orders (IOs), media documents, and overall campaign financial reporting.

3. Campaign Execution & Traffic Management

• Supervise campaign trafficking, matching media plans to buys with total accuracy.
• Maintain data integrity by ensuring standardized naming conventions, tracking parameters (UTMs), and tagging architecture.
• Direct and evaluate external/white-label partner workflows to optimize campaign pacing, performance, and execution.

Requirements

What You Bring to the Table

• Experience: 3-5+ years in dedicated project management required; 8-10+ years in media operations or media planning preferred; Supervisory experience a plus
• Financial Acumen: Proven mastery in tracking high-volume media budgets, reconciling vendor invoices, and managing complex billing cycles.
• Technical Savvy: Hands-on expertise with media buying/planning software, project management tools, and asset tracking/tagging frameworks.
• Industry Mastery: Deep, end-to-end understanding of all paid media channels.
• Core Skills: Stellar problem-solving ability, sharp written/verbal communication, and an unmatched attention to detail.

Why You'll Love Working Here

• Culture of Innovation: We encourage continuous improvement, active exploration of emerging tech, and strategic agility.
• Collaborative Spirit: We value team unity, open communication, mutual respect, and shared wins.
• Resilience & Growth: We bring high energy to everything we do, while supporting each other with flexibility and adaptability.

Pavone Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.