Media & Events Assistant - Student Orientations

Stanbridge University; Irvine (CA); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health plan

401k

University events

Wellness challenges

Work-life balance

Onsite wellness

Life insurance

Paid time off

Family leave

Job summary

Stanbridge University seeks a detail-oriented Media & Events Assistant for Student Orientations. You will coordinate New Student Orientations, host hybrid sessions via Zoom and in person across Irvine, Riverside, Alhambra, and San Diego campuses, and support incoming students during their first days.

You will provide administrative and logistical support for Media & Communications events, maintain student records, travel between campuses as needed, and assist with event materials and media

Qualifications

• High school diploma or equivalent required.
• Strong organizational and customer service skills needed.
• Excellent verbal and written communication required.
• Public speaking and group facilitation abilities are a plus.
• Proficiency with MS Office and Zoom preferred.
• Adobe Creative Suite familiarity is a plus.

Responsibilities

• Schedule and coordinate New Student Orientations; communicate schedules with students, faculty and staff.
• Host hybrid orientation sessions via Zoom and in-person at multiple campuses.
• Coordinate on-campus orientation days, including tours, meals and sessions.
• Provide administrative support for orientations, including maintaining student records.
• Travel between campuses to support orientation and event activities.
• Provide administrative and logistical support for Media & Communications meetings and events.
• Assist with basic event logistics and materials delivery.
• Support media-related tasks for other departments as needed.
• Maintain availability for occasional evenings, weekends, and overtime hours.

Skills

Organizational skills

Customer service

Public speaking

Verbal communication

Written communication

Detail-oriented

Education

High school diploma or equivalent

Tools

MS Office

Zoom

Adobe Creative Suite

Job description

Stanbridge University is seeking a detail-oriented, customer service-driven individual with experience in events and administrative support for the position of Media & Events Assistant for Student Orientations. This role is ideal for a motivated self-starter who thrives in a collaborative environment and enjoys helping others succeed.

In this role, you will lead the coordination and hosting of New Student Orientations, support incoming students during their early days at the university, and provide administrative and logistical support for Media & Communications events.

Essential Functions:

• Schedule and coordinate all New Student Orientations; communicate orientation schedules with incoming students, faculty, and staff.
• Host and facilitate hybrid orientation sessions via Zoom and in person across the Irvine, Riverside, Alhambra, and San Diego campuses.
• Coordinate on-campus orientation days, including campus tours, catered lunches, classroom sessions, and related logistics.
• Provide administrative support for orientations, including managing communications and maintaining accurate student records.
• Travel between all four Southern California campuses as needed to support orientation and event activities.
• Provide administrative and logistical support for Media & Communications meetings and events, both on-campus and off-campus.
• Assist with basic event logistics, including pick-up and delivery of orders, gifts, and marketing or event materials.
• Support media-related tasks for other departments and instructors as needed.
• Maintain availability for occasional evening, weekend, and overtime hours based on event and operational needs.

Qualifications:

• Strong organizational skills with exceptional attention to detail.
• Outstanding customer service orientation and interpersonal communication skills.
• Confident, professional public speaking and group facilitation abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Proficiency with Zoom, including scheduling meetings, screen sharing, breakout rooms, and recording sessions.
• Ability to operate large vehicles such as sprinter vans or U-Haul vehicles, as well as other company vehicles, for event-related needs.
• Familiarity with Adobe Creative Suite is preferred.
• High school diploma or equivalent required.
• $21-$23/hour. Compensation is dependant on education and experience.

Conditions of Employment:

• A job-related assessment may be required during the interview process.
• Must be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted).
• Employment verification will be conducted to validate work experience per accreditation standards.
• Offers of employment are contingent upon the successful completion of a background check.
• Official transcripts are required prior to hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service to determine U.S. degree equivalency and applicable subject-area coursework.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment:

• Standard office, classroom, lab, or event setting.
• Duties are typically performed while sitting at a desk or computer workstation.
• May include time spent in classrooms, event spaces, or campus common areas.
• Subject to frequent interruptions, noise from talking or office equipment, and demanding timelines.

Physical Demands:

• Regularly sits for extended periods.
• Physical ability to perform program- or department-related duties.
• Proficient in using electronic keyboards and office equipment.
• Effective verbal communication via phone and in person.
• Ability to read fine print, operate computers, and understand voices clearly.
• Able to lift, carry, and/or move objects weighing 10–25 pounds as needed.

Employee Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Exciting university events
• Seasonal motivational health and wellness challenges
• Work/Life Balance initiatives
• Onsite wellness program / Staff Chiropractor
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)

Institutional Values:

• Diversity and Inclusion: Stanbridge University’s motto, “Strength through Diversity,” reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities. We strive to build an inclusive learning environment and uphold anti-discrimination practices in all aspects of university life.
• Innovation and Technology: We embrace cutting-edge technology to enhance student learning through interactive, hands-on experiences, including virtual reality and simulation labs—ensuring students are prepared for the demands of modern healthcare practice.
• Community Engagement: Through initiatives such as Stanbridge outREACH, students are empowered to give back to local and global communities, cultivating compassion, civic responsibility, and social awareness.

Equal Opportunity Employer:

Stanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other protected status. All qualified applicants are encouraged to apply.