Media Coordinator

Quigley-Simpson; Los Angeles (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

Quigley-Simpson is seeking an entry-level Clerical/Administrative Assistant in Los Angeles to support the Media Investment team with placing and maintaining media buys, bookings, and data entry. The role emphasizes detail, organization, and effective communication with vendors and colleagues.

You will input buys, generate reports, and track deadlines while handling various media forms including TV, streaming, and OOH/DOOH. Strong numeracy and teamwork are valued in this entry-level position.

Qualifications

• 0–2+ years’ prior experience in an administrative assistant or coordinator capacity.
• Detail-oriented and organized.
• Able to multitask and manage shifts in priorities.
• Professional business writing skills.
• Able to effectively investigate and solve problems.
• Proactive, independent thinker.
• Possess effective oral and written communication skills.
• Able to manage expectations and adapt to a variety of personalities.
• Exhibits sound judgment under pressure.
• Beginning to intermediate proficiency at MS Office programs, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Contact stations/publishers/vendors to obtain buy confirmations.
• Input buys and solve discrepancies.
• Create reports and format in Excel/internal systems.
• Pull, read, and analyze reports.
• Contact stations/publishers/vendors weekly regarding issues (e.g., restrictive programming).
• Manage confirmations and cancellations.
• Write credit memos to stations/publishers/vendors and confirm receipt.
• Manage pre- and post-log deadlines.
• Connect with stations/publishers/vendors to resolve discrepancies.
• Understand traffic and ad ops procedures and deadlines.
• Regularly communicate with buyers and leads on clearances, order confirmations, and rotations.
• Assist in a variety of miscellaneous department tasks.
• Ensure accuracy in data entry, contracts, and spreadsheets.
• Troubleshoot and problem-solve as appropriate.
• Demonstrate excellent attention to detail and follow-through.
• Proficient oral and written communication across multiple platforms.

Skills

Detail-oriented

Organized

Multitasking

Problem solving

Proactive

Independent thinker

Communication skills

Ability to handle pressure

Professional writing

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Job description

Full Time Clerical Los Angeles, CA, US

Salary Range: $23.00 To $25.00 Hourly

Summary:

This position assists our media Buyers and leads in placing and maintaining media buys, preparing and confirming bookings, making revisions,maintaining/updatinglogs,andscreening/trackingprogrammingcontentanddataentry.Formsofmediaaretelevision, streaming video (CTV/OTT), streaming audio, OOH/DOOH, etc., with a heavy focus on streaming video and television.

Thisisanentry-levelpositionworkingintheMediaInvestment department. Theidealcandidateisdrivenandfocused,lovesworkingwithnumbersanddetails,organized,andcommunicateseffectivelywithvendors and colleagues.

• Contactstations/publishers/vendorstoobtainbuyconfirmations.


• Inputbuysand solvediscrepancies.


• CreatereportsandformatinExcel/internal systems.


• Pull,read,andanalyzereports.


• Contactstations/publishers/vendorsweeklyregardingvariousissues(e.g.,restrictiveprogramming).


• Manageconfirmationsandcancellations.


• Writecreditmemostostations/publishers/vendorsandconfirmreceipt.


• Managepre- andpost-logdeadlines.


• Connectwithstations/publishers/vendorstoresolvediscrepancies.


• Understandtraffic and ad opsproceduresanddeadlines.


• Regularlycommunicatewithbuyers and leadsonclearances,order confirmations,androtations.


• Assistinavarietyofmiscellaneousdepartmenttasks.


• Ensureaccuracyindataentry, contracts, and spreadsheets.


• Troubleshootandproblem-solve,asappropriate.


• Demonstrateexcellentattentiontodetailandfollow-throughskills.


• Possess proficiency in oral and written communication across multiple platforms, including in-person, email, and phone.

Mastery:

• Abletocommunicateandpresentworkwithconfidenceand clarity.

Required Skills/Experience:

• 0–2+years’priorexperienceinanadministrativeassistantorcoordinatorcapacity.


• Detail-orientedandorganized.


• Abletomultitaskandmanageshiftsinpriorities.


• Professionalbusinesswritingskills.


• Abletoeffectivelyinvestigateandsolveproblems.


• Proactive,independentthinker.


• Possess effective oral and written communication skills.


• Abletomanageexpectationsandadapttoavarietyofpersonalities.


• Exhibits sound judgment under pressure.


• Beginning to intermediate proficiency at MS Office programs, including Outlook, Word, Excel, and PowerPoint.