Media Career Development Program Coordinator

Reel Works; New York (NY); Hybrid; USD 55,000 - 61,000; Full time

Benefits offered by this job

PTO

Medical

Dental

Vision

401K Match

Job summary

Reel Works is seeking a Program Coordinator to manage day-to-day training and recruitment logistics for the MediaMKRS programs and to support participants from recruitment through completion. The role requires hybrid work with three days per week in the Brooklyn office, based in the New York City metropolitan area.

Reporting to the Career Development Program Manager, you will organize trainings, manage trainee documents, track attendance, support invoices, and assist with recruitment events

Qualifications

• 2-3 years of experience coordinating programs, trainings, events, workforce development, education, or related operations; nonprofit or media experience is a plus
• Experience supporting participants, students, job seekers, or people facing employment barriers, with a commitment to inclusive and equitable service
• Strong administrative and project coordination skills, including managing schedules, logistics, documentation, deadlines, and competing priorities
• Experience maintaining records and using databases or CRM systems; Salesforce experience preferred
• Strong written and verbal communication skills across participants, applicants, students, and colleagues
• Proficiency with Google Workspace, Zoom, Google Classroom, Salesforce, and other web-based data systems
• Familiarity with film, television, or media career pathways, employers, unions, or training standards is preferred
• Bachelor's degree in film, television, media, communications, or a related field, or an equivalent combination of training and experience

Responsibilities

• Coordinate virtual and in-person trainings, including platform setup, venue preparation, materials, supplies, and event logistics
• Manage trainee agreements, waivers, schedules, onboarding materials, and other participant or grant documentation
• Serve as a primary trainee contact, providing timely, accessible information about schedules, locations, changes, and program expectations
• Track attendance, completion, enrollment, and waitlists; follow up on absences and coordinate accessibility requests
• Attend trainings and events as needed to support instructors, resolve logistical issues, and promote a positive participant experience
• Maintain accurate program records in Salesforce, participant databases, trackers, and Google Drive
• Support invoices, payment documentation, and budget tracking with the Accounting & Payroll Coordinator
• Compile evaluation surveys and routine program and funder reports with the Program Manager
• Coordinate recruitment schedules, registration, materials, and applicant communications with the Recruitment Coordinator and Program Manager
• Schedule and support recruitment events, information sessions, interviews, and employer or partner presentations
• Review applications, track applicant status, schedule interviews, and maintain recruitment records and metrics
• Send acceptance, waitlist, and other applicant communications using approved templates and timelines
• Update outreach materials, recruitment resources, and mailing lists; ensure program information is consistent across channels

Skills

Program coordination

Training logistics

Recruitment logistics

Communication

Salesforce

Google Workspace

Zoom

Google Classroom

Film/Media knowledge

Education

Bachelor's degree in film/television/media/communications

Tools

Salesforce

Google Workspace

Zoom

Google Classroom

Job description

Reel Works is seeking a Program Coordinator to manage day-to-day training and recruitment logistics for the MediaMKRS programs and to support participants from recruitment through completion. The role requires hybrid work with three days per week in the Brooklyn office, based in the New York City metropolitan area.

Reporting to the Career Development Program Manager, you will organize trainings, manage trainee documents, track attendance, support invoices, and assist with recruitment events