Mechanical Project Manager

Jobtailor; Town of Texas (WI); On-site; USD 85,000 - 120,000; Full time

Job summary

Jobtailor in Wisconsin is seeking an experienced Project Manager to oversee construction projects from inception to completion. The role entails budgeting, scheduling, vendor management, and ensuring profitability while maintaining client satisfaction.

The ideal candidate will have a strong background in Building Science or Construction Management, plus leadership and budgeting expertise. Travel and on-site coordination are expected for successful project delivery.

Qualifications

• BS/BA in Building Science, Engineering, Construction Management, or related field.
• PMP, CCM or equivalent certification would be considered an asset.
• OSHA 30, First Aid and CPR Training.
• Extensive work experience managing budgets for construction projects.
• Excellent knowledge of construction materials and equipment.
• Highly organized.
• Previous leadership experience with strong leadership skills.
• Knowledge of MS Office Suite.
• Knowledge of construction safety and quality standards.
• Understanding of construction management processes.
• Ability to work collaboratively and plan ahead.
• Familiarity with construction and project management software programs.
• Ability to budget, schedule, negotiate, and control costs.
• High familiarity with contract and subcontract documents.

Responsibilities

• Develop and manage all project documentation.
• Schedule and lead project hand-off meetings before construction phase.
• Prepare construction budgets from plans and estimates, verify cost codes.
• Obtain appropriate permits.
• Finalize Schedule of Values for owner billing.
• Build and manage the project schedule with field supervisors.
• Prepare electronic timesheets to match cost code breakdown.
• Manage project schedules and budgets to ensure profitability.
• Develop subcontracts and purchase orders, negotiate terms and deliveries.
• Contractually manage subcontractors; submit vendor/subcontractor forms to AP.
• Prepare material status log and update continually.
• Collect and organize submittals and product samples for approval.
• Prepare productivity tracking logs and daily updates.
• Prepare/review daily pipe and structural weld reports for tracking.
• Create PMIs and review with construction team.
• Create and distribute RFIs for clarification.
• Prepare monthly project billing and invoices.
• Submit credit card receipts weekly.
• Resolve cost discrepancies by analysis.
• Price and formalize changes in project scope.
• Provide notices of delay to involved parties.
• Coordinate with PMs/Superintendents for resources to meet schedules.
• Hire field personnel and coordinate onboarding with HR.
• Ensure client satisfaction balancing scope, time, and cost.
• Review time sheets for accuracy and payroll processing.
• Conduct employee reviews.
• Manage safety, quality, and productivity of the project.
• Prepare safety and quality incident reports for HR.
• Submit HR forms for reprimands/terminations/pto.
• Approve invoices in accounting weekly.
• Keep jobsite clean and orderly.
• Update Opportunity Project Tracking Form for CRM.

Skills

Budget management

Leadership

Communication skills

Time management

Multitasking

Collaboration

Education

BS/BA in Building Science, Engineering, Construction Management or related

Tools

MS Office Suite

Construction management software

Job description

Responsibilities

• Development and management of all project documentation
• Schedule and lead project hand-off meetings to ensure important job information is gathered before proceeding into construction phase
• Prepare construction budget by studying plans and specifications and identifying and projecting costs for each scope/item/division; convert estimates into cost budgets and verify cost code accuracy
• Obtain appropriate permits
• Finalize Schedule of Values for owner billing
• Build and actively manage the project schedule with the field supervisors
• Complete job number request forms and submit to accounting for job number assignment
• Prepare electronic timesheet to match cost code breakdown
• Ensure project financial success by establishing and managing project schedules and budgets, preparing and reporting monthly on job cost, and actively work to ensure project profitability
• Develop and write subcontracts and purchase orders as required including negotiating terms, price, deliveries, and restock fees
• Contractually manage subcontractors
• Submit new vendor/subcontractor form to AP prior to job start
• Prepare material status log and update continually
• Collect and organize submittals and product samples for approval as needed
• Prepare productivity tracking logs and update daily
• Prepare/review daily pipe and structural weld reports/inspection reports for tracking purposes
• Prepare PMIs (internal running punch list) and review with construction team
• Create and distribute RFIs for information and clarification of project specifics
• Prepare monthly project billing and/or invoices
• Submit credit card receipts weekly (Refer to the Corporate Credit Card Agreement)
• Resolve cost discrepancies by collecting and analyzing information
• Collaboratively price, negotiate, and formalize all changes in project scope
• Provide adequate Notices of Delay to Owners, General Contractors, and Sub-Contractors to document external schedule impacts
• Work collaboratively with Assistant Project Managers and Superintendents on their requests for resources as required to meet project schedules
• Hire field personnel as needed and work with HR to schedule onboarding of personnel
• Ensure client satisfaction while balancing competing demands among scope, time, and cost
• Review time sheets for accuracy and submit to HR/Payroll for processing
• Conduct direct report employee reviews annually or more often if needed
• Manage safety, quality, and productivity of the project
• Prepare/review safety and quality incident reports and submit to HR
• Submit employee reprimand, termination, and request off forms to HR
• Approve invoices in accounting software weekly
• Ensure jobsite remains clean and orderly
• Update Opportunity Project Tracking Form and submit to CRM Manager

Requirements

• Previous work experience in project management or BS/BA degree in Building Science, Engineering, Construction Management, or another related field
• PMP, CCM, or an equivalent certification would be considered an asset
• Design/Build experience would be considered an asset
• OSHA 30, First Aid and CPR Training
• Extensive work experience managing budgets for construction projects
• Excellent knowledge of construction materials and equipment
• Highly organized
• Previous experience in a leadership role with strong and proven leadership skills
• Knowledge of MS Office Suite
• Knowledge of construction safety and quality standards
• Understanding of construction management processes
• Ability to work collaboratively and plan ahead
• Familiarity with construction and project management software programs
• Ability to budget, schedule, negotiate, and control costs
• High degree of familiarity with contract and subcontract documents, terms, and conditions
• Conflict resolution and conflict management experience
• Excellent time management ability
• Ability to multitask with a strong understanding of core manager duties
• Excellent communication skills and interpersonal abilities