Mechanical Project Engineer: Construction Coordination & Admin

R.H. White Construction & Service Solutions; Portland (ME); On-site; USD 55,000 - 75,000; Full time

Job summary

R.H. White Construction & Service Solutions in Portland, ME is seeking an experienced project administrator to provide business and administrative support across planning, coordination, and tracking activities for designated projects. You will help ensure goals are met within timeframes and budgets.

The role involves document control, submittals, cost tracking, vendor coordination, and supporting field supervision, with a focus on safety, quality, and proactive communication across teams.

Qualifications

• Strong interpersonal skills and the ability to communicate well both verbally and in writing.
• Experience with construction administration, cost control, schedules, and safety basics.
• Two years of experience in construction administration, design, finance, and management desirable; education may substitute experience.
• Ability to handle project costs and invoices with basic analytic skills.
• Disciplined in processes and organized in work.
• Proficiency with Procore, MS Project or Oracle Primavera is desirable.

Responsibilities

• Adhere to and promote all Company Safety Policies and the Company Code of Conduct.
• Oversees/process day to day administrative tasks including preparing documents, creating spreadsheets, compiling reports, and copying.
• Understand components of Division's contracts and service work including AIAs, Change Orders, submittal logs, schedules, drawings, and purchase orders.
• Designated project's PROCORE/Documentation Management.
• Manage Submittals & RFIs: prepare, review, post to share sites, distribute to vendors, engineers & subs; maintain logs.
• Manage the O&M Manuals Compilation & QA/QC reporting.
• Track and report on Balance Score Cards/KPIs, tools and equipment assignments.
• Assist project teams with outside vendor management, purchases.
• Assist project teams with project field supervision.
• Request and evaluate prices from vendors and subcontractors.
• Track and expedite material deliveries.
• Help prepare P3 documents and Peer Reviews.
• Schedule and coordinate meetings and events for the projects.
• Compose letters, reports and memos for supervisor's review and signature.

Skills

Interpersonal skills

Communication (verbal & written)

Organizational skills

Discipline with processes

Education

Associate degree in civil engineering or related field

Tools

Procore

Microsoft Project

Oracle Primavera

Microsoft Office

Job description

R.H. White Construction & Service Solutions in Portland, ME is seeking an experienced project administrator to provide business and administrative support across planning, coordination, and tracking activities for designated projects. You will help ensure goals are met within timeframes and budgets.

The role involves document control, submittals, cost tracking, vendor coordination, and supporting field supervision, with a focus on safety, quality, and proactive communication across teams.