MDS Assistant

Friendship Village of Tempe; Bradenton (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Scholarships

Educational Assistance

Extrordinary Reward Points

Comprehensive Benefits

Employee Committees

Employee Assistance Program

Paid Training

Paid Time Off

Paid Holidays

Medical Insurance

Dental

Vision

Life Insurance

Disability Insurance

401K

Daily Pay

Job summary

Freedom Village Bradenton is hiring for a MDS Assistant to provide clerical support to the MDS/Care Plan office in a skilled nursing facility. The role requires an active CNA certification and involves coordinating insurance updates, care plans, and staff training to ensure accurate documentation.

You will liaise between nursing, therapy, business office, residents, and families, while championing CNA documentation accuracy and supporting audits and onboarding of CNAs.

Qualifications

• Active, unencumbered CNA certification in good standing.
• Experience in a skilled nursing or long-term care setting preferred.
• Familiarity with MDS/RAI, care planning, and electronic health record (EHR) systems preferred.
• Strong clerical/administrative skills: typing, filing, scheduling, data entry.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication with residents, families, and team members.
• HIPAA confidentiality.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to sit for extended periods and occasional walking; lift up to 25 lbs.
• Manual dexterity for typing and handling documents.

Responsibilities

• Provide general clerical support for the MDS office and manage insurance updates.
• Coordinate care plans, conferences, and calendars with residents and interdisciplinary team.
• Serve as CNA documentation champion and provide training on documentation practices.
• Support audits related to CNA documentation and survey readiness.
• Onboard CNAs to documentation systems and ensure compliance.

Skills

CNA Certification

Clerical/Administrative Skills

Microsoft Office

Communication

HIPAA Compliance

Education

CNA Certification

Tools

Point-Click-Care

Matrixcare

Job description

WHO ARE WE?

If you enjoy working with older adults, caring for and talking with them, learning from their stories and seeing them smile,this is the job of a lifetime. At Freedom Village Bradenton, you can jump-start a senior living career or build the one you have. You’ll grow, advance, and gain knowledge in senior services —one of the fastest-growing career fields in the country.

We offer jobs in Bradenton, FL, at all levels and for all types of skills and expertise. You’ll join a team that’s passionate about working with seniors and making them our top priority. We’re committed to delivering the very best resident-centered care and providing high-quality hospitality through our Extraordinary Impressions program. With integrity, a solid work ethic and empathy for older adults, you can create a long, satisfying, and fruitful senior living career at Freedom Village of Bradenton.

ABOUT THE ROLE:

The MDS Assistant provides clerical and administrative support to the MDS/Care Plan office in a skilled nursing facility. This role requires an active CNA certification and combines clerical accuracy with working knowledge of resident care documentation, managed care processes, and care conference coordination. The MDS Assistant serves as a liaison between nursing, therapy, business office, residents, and responsible parties, while also acting as the facility's CNA documentation champion to support accurate point-of-care charting.

In this role you will:

• Offer general clerical and office support for the MDS office and includes the following:

Managed Care & Insurance Coordination

• Track and process incoming managed care insurance updates, authorizations, and notifications
• Communicate coverage changes, authorization dates, and benefit updates to the MDS Coordinator and interdisciplinary team

• Maintain accurate logs of insurance authorization periods and flag upcoming expirations

  Care Plan Coordination & Scheduling

• Schedule care plan/care conference meetings and coordinate calendars with residents, responsible parties, and interdisciplinary team members (nursing, therapy, social services, dietary, activities)
• Prepare and distribute care plan attendance sheets and sign-in documentation
• Send meeting notifications/reminders to families and responsible parties via phone, mail, or email
• Maintain accurate records of care conference attendance and follow-up items

• Assist in preparing care plan meeting materials and documentation packets

  CNA Documentation Champion

• Serve as the facility "champion" for CNA point-of-care documentation accuracy and completion
• Provide ongoing training, coaching, and refreshers to CNAs on proper documentation practices (ADLs, restorative care, behaviors, skin checks, etc.)
• Monitor documentation compliance reports and follow up with staff/supervisors on missed or late entries
• Assist in onboarding new CNAs on documentation systems and expectations
• Support audits related to CNA documentation for survey readiness

WE ARE EXCITED ABOUT YOU BECAUSE YOU HAVE…

• Active, unencumbered CNA (Certified Nursing Assistant) certification in good standing
• Prior experience in a skilled nursing or long-term care setting preferred
• Familiarity with MDS/RAI process, care planning, and electronic health record (EHR) systems (e.g., Point-Click-Care, Matrixcare) preferred
• Strong clerical/administrative skills: typing, filing, scheduling, data entry
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills for interacting with residents, families, and interdisciplinary team members
• Ability to maintain confidentiality of resident information (HIPAA compliance)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to sit for extended periods while performing clerical tasks
• Occasional walking throughout the facility to coordinate with staff and residents
• Ability to lift up to 25 lbs (files, supplies, equipment)

• Manual dexterity for typing, filing, and handling documents

WE VALUE OUR EMPLOYEES AND SHOW APPRECIATION THROUGH…

• Scholarships and Educational Assistance Programs, because we value the development of our team members and promoting from within.
• Extraordinary Reward Points, because we value recognizing and appreciating our employees for their hard work.
• Our comprehensive benefits, because we value health and wellness for you and your family.
• Various Employee-led Committees because we value employee engagement and making your voice heard.
• A Free and Confidential Employee Assistance Program because we understand that life happens.
• Paid Training, Paid Time Off, and Paid Holidays.
• Medical, Dental, Vision, Life Insurance, Short and Long Term Disability, (401)K Retirement
• Freedom Village Bradenton has partnered with Daily Pay to give our team members control over accessing their paycheck on their own schedule. Ask us about how this benefit supports your financial wellbeing today!

Schedule: Monday – Friday

EEO Employer