McClure Middle - Attendance Specialist (203/8) - 1.0 FTE

Seattle Public Schools; Seattle (WA); On-site; USD 50,000 - 70,000; Full time

Job summary

Seattle Public Schools is seeking an Attendance Specialist - Middle School to monitor attendance, maintain confidential records, and ensure compliance with district, state, and federal requirements. This role involves coordinating field trips, preparing official documents, and liaising with parents and administrators.

The position requires at least two years of clerical experience with record keeping, a high school diploma or GED, and a valid WA driver's license.

Qualifications

• Must perform basic math, read manuals, and write documents following prescribed formats.
• Two years of secretarial/clerical work experience including record keeping and/or statistical work.
• One year of college or business school may substitute for one year of required work experience.
• Valid State of Washington Driver's License or equivalent mobility; continuing ed in PowerSchool, SAP.

Responsibilities

• Attend district functions to take minutes and relay information.
• Compile data such as legal documents and attendance statistics for evaluation and forms.
• Coordinate field trips ensuring compliance with district policies.
• Maintain confidential case files and attendance records for audits.
• Monitor student attendance and assist with truancy matters and related proceedings.
• Prepare written materials documenting activities and compliance with requirements.
• Represent the district in truancy, BECCA-related processes, and related matters.
• Respond to inquiries from administrators, parents, students, staff and outside agencies.
• Provide administrative support to assigned administrator and assist instructors on attendance procedures.
• Performs auto-dialer functions to ensure compliance with truancy policy.

Skills

Math skills

Record keeping

Documentation

Communication

Confidentiality

Education

High school diploma or GED

Tools

PowerSchool

SAP

Job description

The job of Attendance Specialist - Middle School is done for the purpose(s) of monitoring student attendance and/or compliance to district, local and State regulations, maintaining attendance/discipline files and records, processing legal documents, representing the District in attendance related proceedings, ensuring compliance with District, State and Federal attendance policies, and working with parents to ensure appropriate student placement.

• Attends a variety of District functions, as required (e.g. meetings, in-service workshops, training, etc.) for the purpose of taking minutes and receiving and/or conveying information.
• Compiles data (e.g. legal documents, attendance statistics, etc.) for the purpose of evaluating information and/or completing forms/documents.
• Coordinates field trips (e.g. forms, bus transportation, meetings, etc.) for the purpose of ensuring compliance with District policies, and procedures.
• Maintains a variety of complex and confidential files and records (e.g. case files, legal documents, attendance data, office detentions, in-school suspension, etc.) for the purpose of ensuring an up-to-date trail for audit and/or reference.
• Monitors students' attendance and/or processes for the purpose of ensuring student compliance.
• Prepares a variety of written materials (e.g. State reports, legal documents, correspondence, mail outs, letters, suspension notices, etc.) for the purpose of documenting activities, providing written reference and/or conveying information in accordance with District, State and Federal requirements.
• Processes a variety of documents (e.g. attendance sheets, facsimiles, reports, etc.) for the purpose of ensuring availability of documents and material and ensuring an up-to-date reference trail.
• Represents the District in matters relating to truancy, (e.g. suspension and expulsion, BECCA bill court petitions, etc.) for the purpose of presenting information and complying with District, State and Federal policies.
• Responds to inquiries from a variety of people (e.g. building administrators, building secretaries, parents, students, staff, community, outside agencies, etc.) for the purpose of providing information and direction.
• Provides administrative support to assigned administrator as requested.
• Instructs incoming teachers on attendance policy and procedures.
• Performs auto-dialer functions in order to ensure school is in compliance with District and State regulations regarding truancy policy.

OTHER FUNCTIONS

• Performs related duties consistent with the scope of the position.

REPORTING RELATIONSHIPS

Reports to the Principal/Program Manager or other administrator(s), as assigned, with lead direction from the Office Administrator.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Knowledge

• Required to perform basic math; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems.
• Specific knowledge required to satisfactorily perform the functions of the job includes: pertinent codes, policies, regulations and/or laws; and legal requirements and court procedures.

Skills

• Required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
• Specific skills required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; operating standard office equipment; and using pertinent software applications.

Ability

• Required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment.
• Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability is also required to work with a wide diversity of individuals; work with specific, job-related data; and utilize specific, job-related equipment. In working with others,
• Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited.
• Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; and maintaining confidentiality.

RESPONSIBILITY

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to significantly impact the Organization's services.

WORKING ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 70% sitting, 10% walking, and 20% standing. The job is performed under a generally hazard free environment.

CONDITIONS

The preceding list of essential functions is not exhaustive and may be supplanted as necessary.

District employees, other than personnel in the District's Employment Services Department (at the John Stanford Center for Educational Excellence), are not authorized to make promises of employment, promises of employment for a particular period of time, or promises of a particular level of compensation or benefits to job applicants for certified or classified positions. Any verbal or written statements to that effect by District employees other than Employment services personnel are null and void.

EDUCATION

High school graduation or GED equivalent.

EXPERIENCE

Two (2) years of secretarial/clerical work experience that included record keeping and/or statistical work.

SUBSTITUTION

One (1) year of college or business school may substitute for one year of the required work experience on a month-for-month basis.

REQUIRED TESTING

None.

CERTIFICATIONS & LICENSES

Valid State of Washington Driver's License or equivalent mobility.

CONTINUING EDUCATION/TRAINING

PowerSchool, SAP

CLEARANCES

Criminal Justice fingerprint background clearance