Materials Specialist - Nights OC

City of Hope, Inc.; Irvine (CA); On-site; USD 70,304 - 79,564; Full time

Job summary

City of Hope is seeking a Materials Specialist in Irvine, CA to sustain medical/surgical supplies for clinicians and departments. The role focuses on inventory control, stocking, and ensuring availability for patient care.

The responsibilities include cycle counts, purchasing coordination, and accurate transaction processing, with a typical night shift from 11:00 pm to 7:30 am. The ideal candidate will have strong communication, ERP familiarity, and the ability to lift up to 50 lbs; hospital

Qualifications

• High School Diploma or equivalent.
• 2 years of experience in supply chain/materials.
• Strong customer service, communication, and collaboration skills.
• Experience in a hospital setting is preferred.
• ERP experience is preferred.
• Ability to lift up to 50 lbs and stand/walk most of shift.

Responsibilities

• Analyze item usage and costs to adjust stock levels and reduce inventory costs.
• Coordinate with Purchasing to obtain specs, vendors, substitutes, and manage open orders.
• Review daily transactions for accuracy in issuances, receiving, and adjustments.
• Submit requisitions before cut-off times for needed supplies.
• Perform daily inventory transactions and ensure same-day processing.
• Collaborate with Purchasing, Receiving, Vendors and AP to resolve POs.
• Conduct daily cycle counts, expiration date control, and proper labeling.

Skills

Communication

Customer service

Collaboration

Inventory management

Education

High School Diploma or equivalent

Tools

ERP systems

Job description

City of Hope Orange County is transforming cancer treatment by bringing world-class expertise and specialized care closer to home. Supported by a regional network of care, our 11-acre academic cancer campus in Irvine is home to City of Hope Orange County Lennar Foundation Cancer Center, our outpatient cancer center, and Orange County’s only cancer specialty hospital.

With the opening of the hospital, the full continuum of advanced cancer care—from prevention through survivorship—will be available in Orange County for the first time, eliminating the need to travel for lifesaving treatment. Seamlessly connected to our outpatient cancer center, the new clinical research hospital features 73 inpatient beds, advanced surgical suites, groundbreaking clinical trials, and holistic services such as rehabilitative therapy and spiritual care. This isn’t standard cancer care. This is lifesaving cancer care. This is Hope.

The Materials Specialist is responsible for sustaining and overseeing medical and/or surgical supplies, and providing service and support to clinicians, physicians, and City of Hope departments to care for the patients we serve.

This position typically works 11:00 pm to 7:30 am

As a successful candidate, you will:

• Have strong communication skills in-person, over the phone, and via email.
• Analyze item usage and cost to determine and adjust stock levels, reduce inventory cost, execute action on material phase‑in and phase‑out
• Work with Purchasing to obtain technical information, specifications, recommended vendors, understand backorder risks, determine substitute material availability, communicate risks or concerns to supply, manage open orders and RTV requests
• Review transactions daily to ensure supply issuances, receiving, inventory adjustments, and any other transactions are performed accurately
• Complete requisitions for supplies that are needed, and submit to Purchasing prior to cut‑off time
• Execute daily inventory transactions (e.g. Receipts, transfers, fulfillments, adjustments, express issues, etc.) accurately and same-day
• Coordinate with purchasing, supply chain, receiving personnel, vendors and accounts payable personnel to resolve problems encountered with purchase orders.
• Execute cycle counts daily, expiration date management, cleaning and maintenance of inventory and bins, correct labeling and barcoding of inventory and inventory storage locations, and other actions maintenance on a regular cadence to ensure inventory accuracy and quality.

Your qualifications should include:

• High School Diploma or equivalent
• 2 years of experience in Supply Chain/Materials department.
• Strong customer service, communication, and collaboration skills
• Experience in hospital setting preferred
• ERP experience preferred
• Heavy Physical effort (lift/carry up to 50 lbs. independently) - standing/walking most of the shift

Additional Information:

Job Status: Full time, exempt

Salary range: $70,304 - $79,564

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.