Materials Specialist I, Stores & Transportation

PHI Aviation; Lafayette (LA); On-site; USD 32,000 - 52,000; Full time

Job summary

PHI Aviation is seeking a Warehouse/Stores specialist in Lafayette, LA to handle aircraft parts and materials within the Materials Department. You will ensure compliant storage, accurate inventory, and proper processing of documents for export and import, coordinating with freight brokers and carriers.

The role requires a high school diploma, basic computer skills, and strong writing/communication abilities.

Qualifications

• High school diploma or equivalent.
• Basic computer skills.
• Good writing and communication skills.
• Warehousing experience preferred.

Responsibilities

• Ensure compliance with regulatory requirements, GMM, SOPs and safety guidelines.
• Store materials properly in designated areas and maintain orderly conditions.
• Maintain inventory accuracy and conduct cycle counts as required.
• Process export/import documentation and coordinate bookings with freight brokers or carriers.
• Plan cargo movements based on mode (Air/Ocean/Multimodal) and coordinate with stakeholders.
• Communicate effectively with customers, overseas brokers, and warehouse staff to resolve issues.
• Follow all shipping instructions and consolidate packages for specific customers.
• Record all shipment information and conditions in the system and protect assets from damage or contamination.
• Adhere to Shelf Life Management Program and driver license requirements.
• Respond to expediting of Helicopter AOG parts and materials.
• Maintain a safe driving record and comply with policies; assist with other duties as assigned.

Skills

Good writing

Communication skills

Warehousing experience

Basic computer skills

Education

High school diploma or equivalent

Job description

Under the supervision of the Stores & Transportation Supervisor to perform a variety of tasks, while implementing the proper processing/handling of aircraft parts/material in the Materials Department.

Responsible for clean, orderly, safe working environment.

ESSENTIAL DUTIES & ACCOUNTABILITIES

• Accountable for compliance with all regulatory requirements, the GMM, Standard Operating Procedures of the Materials Department, Safety Guidelines established by the company and SOX404 as required.
• Responsible for proper storage of materials.
• Accountable for inventory accuracy.
• Process complete packet of export/import documents, and place booking with freight broker(s)/carrier(s).
• Perform cargo planning based upon mode of transportation (Air/Ocean/Multimodal)
• Maintain close communication & coordination with customer, overseas broker agents and warehouse staff, etc.
• Adhere to complete shipping instructions based upon customer agreement.
• Consolidate packages destined for specific customers according to department procedures.
• Record all information on incoming/out coming shipments/issues/credits of aircraft parts, supplies, hardware, etc.
• Protect and preserve all assets of the company against damage, corrosion, contamination, etc.
• Must adhere to company Shelf Life Management Program.
• Maintain qualification on the proper handling of hazardous material items.
• Respond on expediting of Helicopter AOG parts and materials.
• Must comply with all shipping/receiving/store policies and procedures.
• Maintain a safe up-to-date vehicle driving record and license.
• Must be a problem solver/decision maker.
• All other duties as assigned.

QUALIFICATION REQUIREMENTS

• High school diploma or equivalent
• Basic computer skills
• Good writing and communication skills
• Warehousing experience preferred

ORGANIZATIONAL CORE VALUES

• Safe – We are absolute in our belief in the tenets of Destination Zero and that Zero is not only achievable, but the only acceptable outcome.
• Efficient – We are focused on outcomes that are smart and responsible by making the best use of our resources to maximize overall productivity as a high performing organization.
• Quality – We are committed to ensuring excellent organizational performance, which produces sustainable and reliable outcomes.
• Service – We are dedicated to the service of our customers, our communities and each other.

BEHAVORIAL COMPETENCIES

• Drive & Energy - Effective performers have a high level of energy and the motivation to sustain it over time. They are ambitious and passionate about their role in the organization. They have the stamina and endurance to handle the substantial workload present in today’s organization. They are motivated to maintain a fast pace and continue to produce even in exhausting circumstances.
• Functional/Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g., finance, marketing, operations, information technologies, human resources, etc.). They add organizational value through unique expertise in a functional specialty area. They remain current in their area of expertise and serve as a resource in that area for the organization.
• High Standards - Effective performers establish and model standards that guarantee exceptional quality and necessary attention to detail. They continually seek to improve processes and products, and they hold staff accountable for quality. They find best practices, share them, and then improve upon them.
• Initiative - Effective performers are proactive and take action without being prompted. They don’t wait to be told what to do or when to do it. They see a need, take responsibility and act on it. They make things happen.
• Integrity - Effective performers think and act ethically and honestly. They apply ethical standards of behavior to daily work activities. They take responsibility for their actions and foster a work environment where integrity is rewarded.

HSEQ DUTIES & RESPONSIBILITIES

• Understand and provide visible support of Destination Zero
• Practice job duties with Safety at the core of all tasks
• A job is not complete unless it is done safely
• Stand-Up, Speak-Out, and Take-Action – Do the right thing when no one is looking, report safety concerns, near misses and incidents to management, use the Stop Work authority to immediately stop unsafe acts or work practices.

PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle or feel, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. While performing the duties of this job, the employee is regularly required to lift and/or move up to 25 pounds and handle freight of many sizes/shapes/weights.

WORK ENVIRONMENT:

Warehouse area (Receiving/Shipping/Stores) See Appendix B