Materials Specialist

capecodhc; Hyannis (MA); On-site; USD 36,000 - 48,000; Full time

Job summary

Cape Cod Hospital is seeking a dedicated Materials Management Clerk to support inventory control, receiving, and distribution of supplies across departments. The role emphasizes accuracy in documenting shipments and timely data entry into the Materials Management Information System.

The position requires basic computer skills, the ability to multi-task in a fast-paced environment, and a High School diploma or GED.

Qualifications

• High School graduate or GED.
• Mathematical skills at the level of a High School graduate or equivalent.
• Ability to read, write and communicate in English.
• Ability to multi-task in a fast paced environment.
• One year experience in materials management and/or warehousing preferred.
• Possesses basic computer/keyboard skills necessary to run multiple Materials Management module routines and communicate efficiently via the messaging system.

Responsibilities

• Maintain departmental policies, procedures, objectives and safety standards.
• Responsible for Inventory, Receiving or Mailroom assignments.
• Receive incoming materials, supplies, and equipment, and reconcile shipping documents with POs.
• Inspect shipments for damages, defects or discrepancies and notify Purchasing or Supervisor.
• Input receiving information into the Materials Management Information System accurately and timely.
• Separate and stage incoming goods for distribution to departments.
• Coordinate items for shipment by commercial conveyance and prepare bills of lading.

Skills

Multi-tasking

Math skills

Reading/Writing in English

Education

High School diploma or GED

Tools

Basic computer/keyboard skills

Job description

1. Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and Infection Control standards.
2. Responsible for Inventory, Receiving or Mailroom assignments.
3. Receives incoming materials, supplies, and equipment, and reconciles shipping documents with corresponding purchase orders.
4. Inspects shipments for damages, defects or discrepancies. Records information and notifies Purchasing Personnel or Supervisor.
5. Inputs receiving information into Materials Management Information System accurately and in a timely manner.
6. Separates and stages incoming goods for distribution to appropriate department or entity.
7. Coordinates items for shipment by commercial conveyance by preparing bills of lading and/or other documents as required.
8. Assists with care and maintenance of department equipment and supplies.
9. Routes all equipment to Bio Medical/Clinical Engineering for required electrical safety inspections prior to delivery to appropriate department or entity.
10. Runs all necessary Materials Management System routines to facilitate inventory restock, bar code scanning, JIT, EDI and Sub-Inventory maintenance.
11. Rotates older stock to the front and newer stock to the back.
12. Checks Inventory areas monthly for expired products on shelves and follows Department Expired Goods Policy.
13. Responds to and processes all requests for supplies via Par-Level Inventory process, direct contact, phone/voice mail and/or direction from Lead Dispatcher and/or supervisor.
14. Collects and stores clean patient care equipment for redistribution.
15. Manages and restocks code carts, isolation carts and/or any specialty supply carts as needed.
16. Maintains and cleans Central Distribution Department specific supply storage carts and shelves.
17. Picks up and delivers supplies, orders, and incoming/outgoing and inter-facility mail to all departments and/or entities of Cape Cod Hospital.
18. Participates in educational programs, in-services and meetings as required.
19. Recognizes/understands responsibility of this key role and the responsibility this position demands in direct support of high quality patient care delivery regardless of assignment. This will be measured by the accountability/initiative taken in the performance of daily duties and assignments as itemized in major accountabilities section of job description.
20. Ability to work independently.
21. Complies with policies regarding the wearing of department provided uniforms.

22. Performs other related duties as assigned or requested.

    Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers in a manner that reflects Cape Cod Hospital’s commitment to CARES: compassion, accountability, respect, excellence and service.

• High School graduate or GED.
• Mathematical skills at the level of a High School graduate or equivalent.
• Ability to read, write and communicate in English.
• Ability to multi-task in a fast paced environment.
• One year experience in materials management and/or warehousing preferred.
• Possesses basic computer/keyboarding skills necessary to run multiple Materials Management module routines and communicate efficiently via the messaging system.