Materials Scheduling Assistant

Terracon; Rochester (MN); Hybrid; USD 31,000 - 37,000; Full time

Job summary

Terracon in Rochester, MN seeks a Project Support Coordinator to help drive the success of Materials projects, acting as a hub between clients, project managers, technicians, and laboratory teams. You will coordinate scheduling, manage service requests, support documentation, and track progress to ensure efficient delivery and exceptional client service.

Join an employee-owned team focused on safety, teamwork, and growth, with compensation guided by experience.

Qualifications

• High school diploma and a minimum of 2 years’ related experience.
• Associate or bachelor’s degree in related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred.
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.

Responsibilities

• Coordinate scheduling and resource assignments for technicians.
• Receive and manage service requests and assign staff based on project needs.
• Communicate schedule updates to employees, managers, clients, contractors, and stakeholders.
• Use scheduling tools and dashboards to update project information.
• Support document control, proposals and report deliverables, and invoicing support.
• Partner with financial analysts and project teams to maintain schedules, budgets, and contracts.
• Prioritize scheduling needs and balance workloads to meet deadlines.
• Follow safety rules and maintain an incident- and injury-free environment.

Skills

Scheduling coordination

Client communication

Project support

MS Office

Valid driver’s license

Education

Associate degree in related field

Bachelor’s degree in related field

Tools

gINT Geotechnical software

AutoCAD LT

Job description

General Responsibilities:

Help drive the success of Terracon’s Materials projects. Serve as a key connection point between clients, project managers, technicians, and laboratory teams by coordinating schedules, managing service requests, supporting project documentation, and tracking project progress. Your work will help ensure efficient project delivery, exceptional client service, and smooth day-to-day operations.

Why Terracon?

Be part of an employee-owned team that values safety, teamwork, and growth. At Terracon, you'll help deliver projects that make an impact while building a rewarding career with opportunities to learn, contribute, and succeed.

Terracon anticipates the starting salary range for this job opportunity will be from $22.25 to $27.00. Additional details on the salary range for this job class at Terracon can be found further below in this posting. Compensation is determined by relevant experience to the role.

Essential Roles and Responsibilities:

Responsibilities:

• Coordinate scheduling and resource assignments for technicians within the Materials department.
• Receive and manage incoming service requests, assigning appropriately trained staff based on project needs, timing, location, and required certifications.
• Communicate schedule updates, project needs, and instructions to employees, managers, clients, contractors, and project stakeholders.
• Use scheduling tools, materials dashboards, CMELMS, TerraNet, CRM, spreadsheets, and other systems to update and track project and scheduling information.
• Support project teams with document control, proposal and report deliverables, project setup, change orders, invoicing support, and other project assistant tasks.
• Partner with financial analysts/accountants and project teams to maintain project details including schedules, budgets, proposals, contracts, deliverable dates, WIP, invoicing, and AR.
• Prioritize competing scheduling needs, manage resource conflicts, and help balance workloads while meeting client and project deadlines.
• Follow safety rules and practices and support an incident- and injury-free work environment.

Requirements:

• High school diploma and a minimum of 2 years’ related experience.
• Associate or bachelor’s degree in related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.