Materials Manager

Talentify; Frisco (TX); On-site; USD 75,000 - 95,000; Full time

Job summary

Talentify seeks an experienced Materials Manager to support a new Ambulatory Surgery Center in Frisco, TX. The role focuses on materials planning, purchasing, and inventory control, ensuring timely supplies and equipment for patient care.

Ideal candidates have at least three years as Materials Manager in healthcare settings and strong vendor management, negotiation, and data-entry skills. Travel may be required as part of operations support.

Qualifications

• Three years’ experience as Materials Manager for a hospital, surgery center or high-volume physician’s office.
• Bachelor’s in operations management, business, or related field preferred.
• Excellent organizational, written, computer, and verbal communication skills.
• Client-driven and understands internal and external customers' needs.

Responsibilities

• Oversee daily inventories and receiving/distribution processes.
• Manage vendor relationships to optimize service levels and costs.
• Ensure par levels and efficient supply/preparation for next-day cases.
• Monitor purchase orders, deliveries, and inventory accuracy.
• Maintain and improve inventory control systems and data entry accuracy.
• Coordinate with clinical areas to sustain stock levels and supplies.

Skills

Inventory management

Vendor relationship management

Communication skills

Microsoft Office

Leadership

Education

Bachelor's in operations management, business, or related field

High School diploma

Tools

COUPA / inventory software

Center’s PC-based system

Excel

Job description

JOB TITLE: Materials Manager - Hiring Now!

POSITION OVERVIEW:

We are seeking an experienced Materials Manager to support the launch of a new Ambulatory Surgery Center (ASC) in Frisco, TX. The ideal candidate will have a proven track record of successfully supporting healthcare operations through effective materials management, with at least three years of experience as a Materials Manager in a hospital, surgery center, or high-volume physician practice.

The Materials Manager will manage vendor relationships to maximize service levels, minimize acquisition costs and increase inventory turnover. Responsible for material/disposable planning, scheduling, purchasing and production/inventory control systems. Ensure that the Center has the supplies, instruments and equipment they need when they are needed and that special patient care needs are met promptly and efficiently.

GENERAL SUMMARY OF DUTIES:

• Responsible for the daily management of all inventories and all processes related to receiving and distribution of supplies and equipment.
• Coordinated daily departmental operations which include distribution, inventory, equipment and record keeping of supplies and services.
• Assure items ordered have the proper information to assure prompt delivery.
• Assures that proper authority is obtained for all orders.
• Assures that orders received are accurately checked against packing slips and purchase orders for accuracy and scanned into COUPA or the electronic inventory software the facility uses.
• Aid surgery staff in preparing supplies for next-day cases.
• Aid staff in pre-admit, surgery, post op in deciding par levels.
• Assure patient care areas are stocked to par levels.
• Enforces tag out-lock out policy for malfunctioning equipment and arranges repairs.
• Direct the development and maintenance systems for selecting and approving substitute and/or replacement materials.
• Negotiate for vendor agreements ensuring the best price and terms for ASC or ensuring HPG pricing.
• Manage material inventories.
• Maintain inventory levels to provide good asset turnover.
• Create a good working relationship with all key physicians and partners
• Set-up standards for placing purchase orders.
• Place, expedite and close all purchase orders as needed.
• Monitor purchase orders to ensure prompt delivery.
• Handles return of all excess or incorrect items received.
• Set-up primary suppliers for all items.
• Review these at least once per year for price, competitiveness, quality, and delivery.
• Set-up and keep active system of backup suppliers for all items bought.
• Set-up method for tracking supplier performance. (Quality, Delivery, Price)
• Continuously work with clinical areas to support correct inventory levels for all stock items.
  • Manages cycle counting program to ensure inventory accuracy.
  • Manages shipping and receiving to ensure accuracy of inventory of disposables, implants and capital purchases
  • Follows established company policies and procedures.
  • Performs job following the company’s injury prevention prog
  • Performs other duties as assigned
  • Some travel required.

REQUIREMENTS/QUALIFICATIONS:

• High School graduate or equivalent.
• Bachelor’s in operations management, business, or another related field preferred.
• Three years’ experience as Materials Manager for a hospital, surgery center or high- volume physician’s office.
• Excellent organizational, written, computer, and verbal communication skills
• Should be very client-driven and understand internal and external customers' needs.

KNOWLEDGE, SKILLS and ABILITIES:

• Knowledge of healthcare products, stock rotation procedures, storage systems, inventory supplements, preference card management and credit.
• Working knowledge of Materials Management module in Center’s PC based system.
• Knowledge of medical terminology as it relates to healthcare products.
• Knowledge of inventory control procedures.
• Direct, an initiative-taker with the ability to multi-task, be detailed oriented and possess superior organization and communication skills.
• Must be able to manage a large volume of detailed work accurately.
• Must have working knowledge of Microsoft Office products.
• Must have superior leadership, communication and organizational skills.
• Must be able to bend, stoop, lift, and oversee all supplies.
• Must have a strong ability to interact with co-workers, vendors, and management on a regular basis and in a pleasant and efficient manner.
• Ability to perform simple mathematical functions.
• Ability to perform data entry procedures and both equipment and supply tracking

Benefits:

• Comprehensive health, dental, and vision insurance
• Health Savings Account with an employer contribution
• Life Insurance
• PTO
• 401(k) retirement plan with a company match
• And more!

Equal Employment Opportunity & Work Force Diversity

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.