Materials Management Supervisor

Cleveland Clinic; Fort Lauderdale (FL); On-site; USD 43,000 - 66,000; Full time

Job summary

Cleveland Clinic Weston Hospital in Florida is seeking a Materials Management Supervisor to lead the daily operations of the Materials department, manage schedules, supervise the linen and dialysis materials support, and ensure timely procurement of supplies for surgeries and procedures.

This role uses the Material Management Information System to order, track and deliver items, conduct counts, and coordinate deliveries across multiple sites.

Qualifications

• High School Diploma or GED.
• Reliable transportation to travel to multiple sites.

Responsibilities

• Supervise storeroom, receiving and other Material Management activities.
• Develop work schedules for technicians and inspect work.
• Prepare caregiver performance reviews and establish department goals.
• Enter data into the Material Management Information System and reconcile discrepancies.
• Coordinate deliveries and maintain par levels to minimize shortages.
• Direct the delivery of supplies and equipment to requesting locations.
• Perform buyer duties during buyer absences.

Skills

Bilingual Spanish/Creole

Clinical experience

Team supervision

Education

High School Diploma or GED

Job description

Join Cleveland Clinic Weston Hospital’s team of caregivers that remain on the leading edge of technology and education while consistently providing patient-centered healthcare. As part of Cleveland Clinic’s Florida region, Weston Hospital is recognized as one of the top hospitals in the Miami-Fort Lauderdale metro area and Florida. Here, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

Weston Hospital is looking to add a Materials Management Supervisor to the team who will direct the daily activities of the Materials department. In this role, you will manage the schedules for the entire department, including adjustments, as needed, as well as lead the linen team and support the dialysis team with their materials requests. You will perform cycle counts and physical inventories as well as use the Material Management Information System to order, track and deliver products. This role is integral to supporting Cleveland Clinic's mission and vision by ensuring the procurement of various medical supplies and equipment required for daily patient care, specifically in the procedural spaces such as Surgery, Endoscopy, Radiology and soon, the Cath Lab. This directly contributes to delivering exceptional patient care, a core tenet of our commitment to providing high-quality, patient-centered services.

This position offers a great foundational area to learn the organization and site work in a collaborative way with a strong and supportive team. There are also a variety of opportunities to grow within the team and beyond based on experience, education and interests.

A caregiver in this position works Monday-Friday from 7:00AM – 5:00PM. Flexibility with start and end times is needed.

A caregiver who excels in this role will:

• Supervise the storeroom, receiving and other Material Management activities in Manager’s absence.
• Develop work schedule for technicians, assign tasks to caregivers and inspect work.
• Complete caregiver performance reviews, establish department goals and organize processes.
• Develop training and education process for department tasks.
• Verify schedules vs. Kronos timekeeping records.
• Serve as department timekeeper as needed.
• Use a handheld computer device to calculate supply needs and inventory requirements.
• Demonstrate use of TQI techniques and philosophies.
• Seek to eliminate errors and consistently improve service to customers.
• Enter data into Material Management Information System to record requisitions, receivers and returns.
• Verify system information, take appropriate steps to reconcile and research errors to find causes.
• Conduct audits of delivery locations.
• Direct the delivery of supplies, equipment, forms, mail and other items to requesting locations.
• Deliver emergency requests and overnight and next day deliveries promptly.
• Supervise the receiving process, verify quantity and product information and compare it to the Purchase Order.
• Notify supervisor of discrepancies and assist with reconciliation.
• Investigate mis-shipped items and correct problems.
• Maintain and readjust established par level information or exchange cart information to minimize shortages and maintain customer service levels.
• Record signatures for delivery purposes, inspect packages for damage and report any damage.
• Prepare outgoing packages and calculate and record shipping costs.
• Count and verify supplies in inventory and report discrepancies.
• Perform buyer duties as needed during buyer absences.
• Rectify discrepancies in supply budgets.

Minimum qualifications for the ideal future caregiver include:

• High School Diploma or GED
• Reliable transportation to travel to multiple sites

Preferred qualifications for the ideal future caregiver include:

• Bi-lingual Spanish, Creole or other language skills
• Prior clinical experience

Physical Requirements:

• Manual dexterity to operate office equipment.
• May require periods of sitting, standing and the ability to walk to various locations throughout the health system to attend meetings.
• Must have normal or corrected vision and be able to clearly communicate verbally by phone or in person.
• Must have own transportation due to travel to multiple sites.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

Pay Range

Minimum Annual Salary: $43,200.00

Maximum Annual Salary: $65,880.00

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic’s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).