Materials Management Specialist III

CP07 Carilion Services Inc; Virginia; On-site; USD 53,583,000 - 75,016,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, &Vision

Employer Funded Pension Plan

Paid Time Off

Onsite fitness studios

Wellness app access

Childcare discounts

Continued education and training

Job summary

Carilion Clinic in Roanoke, Virginia is seeking a Materials Management Specialist III to lead advanced supply chain functions, manage procurement and inventory systems, and support reporting and process improvements. The role includes acting as Buyer for non-contract items and coordinating with vendors to optimize non-contract purchases.

Candidates should have healthcare materials management experience, strong communication, and proficiency in Excel.

Qualifications

• High School Diploma or equivalent; 1 year of experience may substitute.
• Minimum of 2 years of healthcare materials management or inventory experience.
• Excellent communication skills and proficiency in Excel.
• Familiarity with automated procurement and inventory control systems.
• Ability to work independently and as part of a team; meet deadlines.

Responsibilities

• Lead advanced supply chain functions and procurement activities.
• Manage inventory systems and reporting; implement process improvements.
• Act as Buyer for non-contract items and services.
• Coordinate price, selection of non-contract items with vendors.
• Support MMIS, PPI purchasing, and vendor returns.

Skills

Communication

Excel

Procurement systems

Inventory control

Independent work

Team collaboration

Education

High School Diploma or equivalent

Experience substitution allowed (1 year)

Tools

MMIS

Microsoft Office

Job description

Employment Status: Full time Shift: Variable Hours (United States of America)

Facility: 2823 Franklin Rd - Roanoke

Requisition Number: R163140

Materials Management Specialist III (Open)

How You’ll Help Transform Healthcare:

The Materials Management Specialist III leads advanced supply chain functions, manages procurement and inventory systems, and supports reporting and process improvements. The Materials Management Specialist III Coordinates, administers, implements and assists in the development of the supply support system which operates efficiently and meets the needs of the patient and the site/organization Materials Management Department. Acts as Buyer for non-contract items and services, which may require clinical knowledge. May have high level of responsibility for acquisition, procedure development, maintaining, repairing and reporting errors for inventory control systems. Designs, runs, reviews and maintains reports for problem resolutions. May act as a lead. Performs/acts as a Buyer and coordinates pricing & selection of non-contract items and services with vendors as directed. Supports and helps to maintain new Vendor Access policies. In backorder situations finds acceptable clinical substitutions where necessary and communicates with stakeholders to prevent zero fills. Assures that assigned area purchases are in compliance with Carilion policies and procedures, vendor contractual agreements, guidelines for purchase authorization and requirements for consistent coding and nomenclature. Meets assigned department and Materials Management budgetary goals and department performance indicators or statistics. Exercises various cost controls over stock item inventories, consigned and non-consigned. This includes effective and efficient utilization of system MMIS, product evaluations, timely phase-out of discontinued product, establishment of effective min/max levels and critical order points, resolution of zero picks, utilization of electronic receiving protocols and daily monitoring of critical supply levels to prevent the onset of critical shortages. Assists with PPI (Physician Preference Items) purchasing, inventory management and audit management. Consults with fiscal departments to assure proper coding of revenue items and makes recommendations to the materials management manager of revenue. Makes revenue recommendations relative to the Charge Master as directed. Coordinates and returns all nonstock and stock supplies and equipment for return to manufacturers or distributors for credit and/or repair. Coordinates with other departments closely on these returns. Serves as a contact and communciates with other health care facilities, as well as with sales reps and other stakeholders outside Carilion, to share information concerning availability of supplies/equipment, new products, and standardization of product lines. Responsible for developing procedures and recommending policy relating to the addition of new product lines to the automatic replenishment process. Responsible for training and execution related to these product lines and other lines assigned. May function as a project team lead for new projects, responsible for documentation of milestones and total project execution. Acts as an advocate for team cohesion and cooperation. Supports the MM Manager and Director in the execution of daily department priorities. Supports fellow Specialists to help drive performance in their areas, supporting overall team and department performance. May function as a team lead.

What We Require:

Education:

High School Diploma or equivalent required.1 year of experience can be accepted in lieu of education.

Experience:

Minimum of 2 years of healthcare materials management or inventory experience.

Licensure, certification, and/or registration:

none

Other Minimum Qualifications:

Excellent communication skills. Proficiency in Microsoft Office, e.g. Excel spreadsheets including formulas, sorting large amounts of data, and printing. Familiarity with automated procurement and inventory control systems. Ability to act independently with minimum supervision. Ability to work with others in a team setting. Ability to meet deadlines within short time frames. Ability to perform repetitive tasks for long periods of time. Ability to perform in a continually changing environment.

Compensation Range:

$18.70 - $26.18 Employee pay is based on a variety of factors, including qualifications, credentials, education, and prior work experience. The compensation range does not include benefits or pension plan.

Benefits, Pay and Well-being at Carilion Clinic

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Personify Health
• Discounts on childcare
• Continued education and training

In our workplace, we're devoted to the success of our employees. No matter where you are in your career, we will help you continue to learn, grow, and share your knowledge with others.

Join an organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, fully dedicated, and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, and multi-specialty physician practices spanning southwestern Virginia. Join us and begin your career in a place where every day is a new adventure of creating the future of health care.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status.

Carilion is a Drug-Free Workplace.

For more information, contact the HR Service Center at 1-800-599-2537.

For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies