Materials Management Coordinator

AIS Healthcare; Ridgeland (MS); On-site; USD 38,000 - 52,000; Full time

Job summary

AIS Healthcare in Ridgeland, MS is seeking a Materials Management Coordinator to oversee purchasing, receiving, delivering, and stocking of inventory for the pharmacy. The role supports pharmacists by ensuring timely availability of supplies, maintaining proper storage, and upholding GMP and UPS-compliant garbing procedures.

The candidate will manage inventory, track packages, and coordinate with internal and external departments to prevent disruptions.

Qualifications

• Ability to work in a team environment and deliver independent results.
• Prioritize and meet deadlines with strong organizational skills.
• Excellent communication and analytical abilities.
• Demonstrates extreme attention to detail and a strong work ethic.
• Proficient in Microsoft Excel, Outlook, and related applications.

Responsibilities

• Purchasing, receiving, delivering, and stocking materials and inventory.
• Manage cleanroom supplies and packing materials; ensure FIFO and expiration tracking.
• Monitor inventory, track packages, and resolve discrepancies.
• Maintain cleanroom and storage areas; ensure material readiness for use.
• Maintain records and ensure compliance with pharmacy policies and regulations.

Skills

Teamwork

Deadline-driven

Organization

Communication

Analytical thinking

Attention to detail

Integrity

MS Office proficiency

Tools

Microsoft Excel

Outlook

Job description

AIS Healthcare is the leading provider of Targeted Drug Delivery (TDD) and Infusion Care. With our diverse culture, and our values around Innovation, Stewardship, and Unity, we are committed to Advancing Quality, and Improving Lives. We are dedicated to doing more for our patients by providing quality products and services that enhance the entire care experience.

This position is responsible for materials and inventory management. The Materials Management Coordinator provides supplies and equipment to support the pharmacy utilizing available contracts to ensure the most appropriate pricing. This position is responsible for purchasing, receiving, delivering, and stocking of inventory as well as ensuring the facilities cleaning procedures are followed for assigned areas.

The schedule: 8:30a-5:00p, Monday through Friday.

EDUCTAION AND EXPERIENCE:

• High school diploma or general education degree (GED) equivalent is required
• Registration with the State Board of Pharmacy within 30 days of hire is required
• Completion of pharmacy technician training and certified through Pharmacy Technician Certification Board (PTCB) or National Pharmacy Technician Association is required, with certification to be completed within twelve months of employment
• Laboratory or healthcare experience or equivalent combination of education and experience.
• Experience with materials management and purchasing preferred.

ESSENTIAL DUTIES AND RESPONSIBILITES:

Responsible for the purchasing, receiving, delivering, and stocking of materials and inventory. Orders all cleanroom supplies, including, but not limited to, garb, syringes, and cleaning supplies. Assists in tracking packages and troubleshooting potential exceptions on inventory items. Maintains a clean and orderly supply and receiving area. Orders all packing materials (boxes, tape, bubble wrap, clear bags, tubes, amber bags, etc.). Orders all office and breakroom supplies. Restocks and rotates supplies to ensure first in, first out of inventory is followed, and monitors expiration dates on all products. Ensure supplies and inventory are consistently and constantly stocked, reordering when necessary to ensure supply levels do not become too low or run out. Proactively communicates with internal and external departments to ensure necessary and timely flow of information and products. Performs daily restock of the cleanroom. Performs monthly inventory count for accounting records. Ensures inventory and supplies are in proper storage location, off the floor, and organized in proper rotation. Ensure all materials and supplies are available and are in acceptable condition and ready for use. Ensure that all CoA’s and endotoxin testing is saved and documented appropriately. Proactively identifies potential supply chain disruptions and works to ensure the disruption does not affect production. Answer incoming calls as needed. Recognizes patients’ rights and responsibilities and supports them in the performance of job duties; respects patient’s rights to privacy and confidentiality. Verifies that the pharmacist withdraws the correct drug and the correct amount of drug based on compounding record. Ensure pharmacists have all supplies needed for compounding. Cleans the clean room and other areas of the pharmacy based on pharmacy policies and procedures to ensure the facility is UPS compliant. Garb (dress) into appropriate and distinctive clean room attire before entering the compounding area. This includes a full coverall with integrated hood, goggles, gloves, shoe covers, and a face mask to obtain 100% skin coverage. Participates in initial training and competencies as well as ongoing training associated with the performance of job duties. Accurately maintains all legally required records. Ensures compliance with federal, state, and local laws and regulation.

QUALIFICATION REQUIREMENTS:

Ability to work in team environment, while also delivering independent results. Ability to prioritize and meet deadlines. Excellent organization and communication skills. Strong critical thinking and analytical skills. Demonstrates extreme attention to detail and accuracy. Strong work ethic with personal qualities of integrity and credibility. Ability to deal with highly sensitive and confidential material. Advanced computer proficiency and knowledge in the use of Microsoft Excel, Outlook and other applications. Must pass all pharmacy and sterile compounding competencies within the first 90 days of employment Must be able to fully comply with the garbing requirements outlined in the essential duties and responsibilities section as well as in company policies and procedures for extended periods of time. Ability to follow oral and written instructions. Good personal hygiene. Must follow all personal hygiene and gowning requirements as outlined in UPS.

Why does AIS utilize the Culture Index Assessment? We recognize how important our employees are to the success of our company. Our company continues to thrive due to a culture of teamwork and our ability to match potential hires with positions that best utilize their natural traits and skillsets. AIS utilizes the Culture Index Candidate Assessment surveys to help us select the best match for our positions.

AIS HealthCare™ is the leading provider of advanced sterile, patient-specific intrathecal pump medications and in-home intravenous infusion, including immune globulin therapies. These services, combines with your advanced nursing and care coordination solutions, assist physicians and hospitals in delivering a superior level of care for optimal therapeutic outcomes.