Materials Management Associate

Novel Bio; Vancouver (WA); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

100% health premiums

Vision & dental insurance

Paid time off

401(k)

Job summary

Novel Bio, based in Vancouver, Washington, is seeking a materials coordinator to manage inbound and outbound shipments, triage deliveries, and ensure QMS-compliant intake. You will work with multiple carriers and maintain precise records using Smartsheet and SharePoint.

The role requires attention to detail, the ability to lift up to 50 lbs, and the capability to operate independently after training. This full-time position offers comprehensive benefits, including health, vision, and dental

Qualifications

• Hands-on experience in materials management, warehousing, shipping/receiving, or production support.
• Proficiency with Smartsheet, SharePoint, Excel or similar tools.
• Strong attention to detail with accurate documentation.
• Ability to lift up to 50 lbs and perform physical material handling safely.
• Self-starter who works independently after training and communicates proactively.
• Reliable, organized, and able to manage competing priorities in a fast-paced setting.
• Good judgment and discretion, especially with confidential information.

Responsibilities

• Receive, triage, and process deliveries across multiple carriers daily to align with timelines.
• Execute SOP-governed intake, collect COAs, release materials, and track end-to-end.
• Prepare outbound shipments with proper packaging and carrier handoff.
• Maintain records of materials received, quarantined, released, and shipped using tracking tools.
• Monitor purchasing dashboards and escalate delays to stakeholders.
• Provide light office management, mail handling, and vendor scheduling as needed.
• Support procurement activities, placing orders and reconciling records.
• Ensure adherence to SOPs, safety, and quality management requirements.
• Identify opportunities to improve materials workflows and processes.
• Other duties as assigned.

Skills

Materials management

Shipping/receiving

Smartsheet

SharePoint

Excel

Documentation accuracy

Physical lifting 50 lbs

Independent work

Communication

Prioritization

Discretion

Tools

Smartsheet

SharePoint

Excel

Job description

The next wave of genetic medicine depends on better DNA. At Novel Bio, we're making that possible. We're a team of DNA artists, experts, and problem solvers who saw a biotech bottleneck and decided to fix it. From our headquarters in Vancouver, Washington (in the heart of the Pacific Northwest) our advanced manufacturing technology delivers high-yield, high-purity plasmid DNA: the foundation for fast-growing markets in cell and gene therapies, RNA therapeutics, and vaccines. We support our partners at every stage, from early R&D through clinical.

Job Description

• Receive, triage, and process incoming deliveries daily across multiple carriers (UPS, FedEx, Amazon, and others), ensuring timely intake aligned with project timelines.
• Execute QMS-governed materials intake procedures including quarantine, collection of Certificates of Analysis (COAs) from vendors, release of materials for use, and end-to-end tracking.
• Prepare and coordinate outbound shipments, ensuring proper packaging, documentation, and handoff to carriers within scheduled pickup windows.
• Maintain accurate records of all materials received, quarantined, released, and shipped using established tracking tools (e.g., Smartsheet, SharePoint).
• Monitor purchasing dashboards to prioritize receipt and processing of high-priority materials; proactively communicate delays or issues to relevant stakeholders.
• Provide light office management support including mail handling, office supply coordination, and vendor scheduling as needed.
• Support purchasing and procurement activities as bandwidth permits, including placing orders, tracking delivery timelines, and reconciling purchase records.
• Ensure strict adherence to SOPs, safety practices, and quality management system requirements for all materials handling activities.
• Identify opportunities to improve materials management workflows and processes.
• Other responsibilities as assigned.

Required Knowledge, Skills & Abilities

• Hands-on experience in materials management, warehouse operations, shipping/receiving, or production/manufacturing support in a professional environment.
• Proficiency with software tools and tabular workflows (e.g., Smartsheet, SharePoint, Excel, or similar platforms).
• Strong attention to detail with a track record of accurate documentation and record-keeping.
• Ability to lift up to 50 lbs and perform physical material handling tasks safely.
• Self-starter with a can-do attitude; able to work independently with minimal supervision after initial training.
• Proactive communicator who keeps stakeholders informed of priorities, timelines, and potential issues.
• Organized, reliable, and comfortable managing competing priorities in a fast-paced environment.
• Good judgment and discretion, including when handling confidential information.
• No minimum education requirement; relevant experience is valued over formal credentials.

Nice-to-have

• Comfort working within a quality management system (QMS) and familiarity with regulated or GMP-adjacent environments. We are happy to train on this aspect of the role.
• Experience in a biotech wet lab.

Schedule & Logistics

• Full-time, non-exempt, 40 hours per week.

Compensation

• $25-$28 per hour, or ~$52,000 - $58,240 when annualized
• Comprehensive benefits including 100% premiums covered for health insurance, vision and dental insurance.
• Paid time off and sick leave
• 401(k)

Candidates must provide proof of eligibility to work in the United States. Visa sponsorship is not available for this position, and relocation assistance is not offered. Pre-employment checks will include verification of employment history. Novel Bio is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.