Materials Expediter / Facility Coordinator

Delaware Valley University; Doylestown (Bucks County); On-site; USD 45,000 - 65,000; Full time

Job summary

Delaware Valley University is seeking a Materials Expediter / Facility Coordinator in the Facilities Management Materials department. The role covers daily operations, purchasing, tracking, shipping and receiving, and coordinating with Maintenance and Events Management.

Responsibilities include handling material transactions, inventory control, and supporting staff during high-volume periods, with a focus on vendor relations and efficient service. A valid driver’s license is required.

Qualifications

• High School Diploma or GED Equivalent.
• Trade or vocational school preferred.
• 5+ years of material handling or expediting experience with maintenance trades (Electrical, HVAC, Plumbing) preferred and purchasing/procurement of facilities materials/services.

Responsibilities

• Liaise with Purchasing, Accounting, and Shipping & Receiving.
• Manage material transactions and inventory control methods.
• Meet with department supervisors to assist with material procurement needs.
• Support Facilities during high-volume periods and moves.

Skills

Material handling

Expediting

Maintenance trades exposure

Education

High School Diploma or GED Equivalent

Trade or vocational school

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Materials Expediter / Facility Coordinator

Regular Full-Time Doylestown, PA, US

7 days ago Requisition ID: 1961

Delaware Valley University is accepting candidates for Materials Expediter / Facility Coordinator in our Facilities Management Materials department.

Job Summary:

This position is responsible for the daily operation of the Delaware Valley University Facilities Management Materials department, including but not limited to supporting the administrative needs of department management and answering phones for Events, Maintenance and Custodial – all subsections of the Facilities Management department. The Materials Expeditor/Facilities Coordinator is the lead for purchasing, tracking, shipping and receiving of materials for the department, and is also responsible for tracking all purchase requests from origination through completion. This position makes recommendations for appropriate stock selection for supplies, equipment, and other material, as well as for procurement methods. Additionally, this position titles, registers, and tracks repairs for on‑campus vehicles and equipment, and maintains the department’s EZ Pass accounts. During high volume times, this position provides support to the Maintenance staff (furniture moves, window A/C unit installation and damage remediation). Efficient customer service, good vendor relations and sound inventory management are requirements for this position.

Essential Duties and Responsibilities:

• Serves as the liaison between the Facilities Management Department and the other University departments such as Purchasing, Accounting and Shipping & Receiving
• Accounts for all transactions including issuing material, receiving. inventory control.; and determination of stock selection and control methods
• Meets regularly with the department supervisors to assist with their material procurement needs
• Accounts for all material transactions
• Utilizes computerized reports to expedite overdue materials and analyze in‑stock quantities
• Maintains a secure, clean and orderly warehouse
• Assists with loading and unloading of vendor trucks and operates a forklift truck
• Checks designated physical inventory locations
• Answers Facilities and Events Management Phones; i.e. Maintenance & Events
• Assigns daily workorders and coordinates scheduling with the Maintenance Supervisor
• Supports Facilities Managers as needed
• Supports Facilities during high volume times; furniture moves/set ups, window unit installation etc.
• Manages registration, inspections and EZ Pass of all University vehicles
• Performs other job‑related duties in areas of responsibility as assigned

Required Knowledge, Skills and Abilities:

• General knowledge of most shop trades consisting of electrical, carpenter, locksmith, painter and plumber. Materials that will be common to this position are in these areas: HVAC systems; electrical systems; water systems; telephone systems; fiber‑optic systems and the building and dormitories
• Mathematical aptitude to facilitate inventory control
• Skilled in operating various types of material handling equipment
• Working knowledge of purchase orders, packing slips and capital requisitions
• Ability to learn to operate a computer terminal
• Skilled in answering telephones using tact and diplomacy in dealing with in‑house customers
• Ability to use sound judgment and respond quickly to emergency situations
• Ability to work in a stressful, high‑volume environment with constantly changing priorities
• Ability to communicate, both orally and in writing
• Knowledge of the campus and campus locations

Education and Experience:

• High School Diploma or GED Equivalent
• Trade or vocational school preferred
• 5‑years of experience in Material Handling or Expediting with experience in one or more of the following Maintenance trades (Electrical, HVAC, or Plumbing) preferred and purchasing/procurement of all facilities materials and services

Physical Requirements and Working Conditions:

• Prolonged periods of sitting at a desk and working on a computer.
• Occasionally lifting 50 lbs. or less
• Frequently lifting 25 lbs. or more
• Typically standing or walking
• Typically bending, crouching, stooping
• Typically running, climbing
• Using tools requiring high dexterity
• Outdoor exposure to weather
• Exposure to chemicals
• Exposure to moving machinery
• High noise environment
• High dust, dirt, grease environment
• Must hold valid driver’s license and possess a clean driving record to be able to drive university vehicles to include trucks, cars, golf cart and forklift
• May have an alternative work schedule

About the University:

Delaware Valley University (DelVal) is a private, comprehensive, nonprofit university educating students with a curriculum that emphasizes and requires experiential learning. Located in Doylestown, Pennsylvania, about 30 miles north of Philadelphia, the University offers 28 undergraduate majors in business, arts and sciences, and agricultural and environmental sciences; 12 master’s degrees; and a doctorate in education. Founded in 1896, DelVal has been cited by the National Society for Experiential Education as having the country's top experiential learning program, by Princeton Review as one of the best colleges in the Northeast, and by College Factual as having one of the top 20 animal science programs in the country.

Delaware Valley University is an equal opportunity employer and is committed to a diverse workforce.