Materials Coordinator & Lead Technician - Pharmacy Services

UCLA Health and David Geffen School of Medicine; Mason (OH); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive pay

403(b) with employer contributions

Tuition assistance

Professional development

Job summary

Mercy Health in Youngstown, OH, seeks a Materials Coordinator & Lead Technician for Pharmacy Services to manage purchasing, inventory, and compliance. The role focuses on ensuring adequate drug supply, proper documentation, and adherence to DSCSA/340b requirements, while supporting site pharmacy teams.

Qualifications include a high school diploma, 2 years in pharmacy/materials management, and CSOS/DEA documentation experience; a Bachelor’s degree and CPhT are preferred.

Qualifications

• High school diploma required.
• Bachelor’s degree preferred.
• 2 years in pharmacy or materials management required.
• CPhT certification preferred.
• Licensing/registration as a Pharmacy Technician may be required per state law.

Responsibilities

• Collaborates with system and local pharmacy teams to standardize ordering and approvals.
• Oversees controlled substances orders and documentation (CSOS, DEA 222).
• Ensures perpetual inventory system compliance and analyzes obsolescence.
• Coordinates annual or other inventory procedures and reconciles discrepancies.
• Manages invoicing and payment processing for received goods per procedures.
• Ensures compliance with DSCSA and 340b requirements in inventory records.

Skills

Attention to detail

Communication

Education

High school diploma

Bachelor’s degree

Tools

CSOS

DEA 222 forms

Job description

BSMMHPUSR284555EXTERNALENUS

Materials Coordinator & Lead Technician - Pharmacy Services

Primary Function/General Purpose of Position

The Pharmacy Services Materials Coordinator compiles, prepares, and generates purchase orders for pharmaceutical products ensuring a minimum supply is available always taking into consideration high usage, drug shortages, and unexpected/emergent usage. This position works to ensure proper accountability of all drug receipts and transactions are maintained in compliance with Drug Supply Chain and Security Act (DSCSA), contracts, and 340b as applicable.

Essential Job Functions

• Collaborates with system and local pharmacy teams to ensure standard ordering and approval processes are achieved and maintained related to pharmacy purchases
• Works with authorizing pharmacist at site to complete controlled substances orders in Controlled Substance Ordering System (CSOS) and on Drug Enforcement Administration 222 forms and ensure proper documentation for ordering narcotics
• Provides oversight and guidance in ensuring appropriate compliance toward perpetual inventory system
• Monitors outdated items and process returns accordingly
• Coordinates annual/other required physical inventory procedures
• Collaborates with accounts payable to ensure timely processing and reconciliation of invoices
• Aligns purchases to system contracts, programs, and initiatives
• Partners with both system and local pharmacy teams to establish plans and processes around current drug shortages
• Processes and authorizes payment for all invoices for merchandise received or credited per established procedure
• Manages pharmacy inventory documentation for compliance with Drug Supply Chain Security Act and 340b requirements
• Provides guidance to pharmacy waste and charge discrepancy tracking process
• Assists local pharmacy staff with day-to-day operations

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

Possess and maintain registration or licensing as necessary to operate as a Pharmacy Technician in the state in which employed. This may include national pharmacy technician certification and/or registration if site or state requires the pharmacy materials coordinator to perform any activities restricted to certification requirements. (Current certification/licensing required; if not currently certified/registered, must obtain within 12 months of employment.)

CPhT (preferred)

Education

High school diploma (required)

Bachelor’s degree (preferred)

Work Experience

2 years of pharmacy field or materials management experience (required)

Training

None

As a Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability.

If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affiritive Action and Equal Opportunity Employers, please email [e-mail].

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail].