Materials Coordinator

Advocate Health; Winston-Salem (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Advocate Health in Winston-Salem, NC is seeking a detail‑oriented Materials Clerk to support Surgical Services. You will process on-line purchase requests in PeopleSoft, manage OR par-stock, and coordinate with vendors to ensure timely deliveries.

Your responsibilities include rotating inventory, conducting cycle counts, resolving order issues, and maintaining accurate inventory data while following Joint Commission standards.

Qualifications

• High School diploma or equivalent with one year experience in purchasing, shipping, or receiving materials.
• Associate's degree preferred.

Responsibilities

• Performs accurate PeopleSoft on-line purchase requests while striving to adhere to the departmental budget.
• Works to control operating room costs and maintain optimum inventory levels.
• Ensures service specific, OR par-stock and generic supplies are properly maintained in designated locations for distribution throughout all sites in the Operating Room.
• Rotates all inventory, eliminates expired and unused supplies. Utilizes inventory skills to improve inventory turns. Conducts monthly inventory cycle counts. Keeps the inventory database up to date.
• Works with vendors/distributors to return low usage, obsolete and/or overstocked supplies for exchange or credit. Helps to resolve manufacturer recalls to promote patient safety. Obtains FDA approvals and Medicare charge codes when necessary.
• Investigates and resolves problems with orders: backorders, errors, miscommunication, lost shipments, price discrepancies and invoice discrepancies.
• Maintains clean and orderly work areas. Organizes par stock locations within Surgical Services. Follows Joint Commission standards and Fire Marshall Requirements.
• Works as a team with co-workers to promote a cooperative work environment. Demonstrates Lifewings and ICARE principles. Serves as a teacher and mentor.
• Schedules meetings with vendors and other hospital department managers. Ensures accurate accounting of all incoming freight.
• Ensures prompt processing of items: perishable items, express packages, and ground deliveries.
• Additional duties may require transport of other material throughout the facility including mail and linen.

Skills

Writing skills

Math skills

Computer skills

Communication skills

Organization

Multitasking

Material handling

Education

High School diploma

Associate's degree preferred

Job description

EDUCATION/EXPERIENCE:

High School diploma or equivalent with one year experience in purchasing, shipping, or receiving materials.

Associate's degree preferred.

ESSENTIAL FUNCTIONS:

• 1. Performs accurate PeopleSoft on-line purchase requests while striving to adhere to the departmental budget. Works to control operating room costs and maintain optimum inventory levels.
• 2. Ensures service specific, OR par-stock and generic supplies are properly maintained in designated locations for distribution throughout all sites in the Operating Room.
• 3. Rotates all inventory, eliminates expired and unused supplies. Utilizes inventory skills to improve inventory turns. Conducts monthly inventory cycle counts. Works daily to keep the inventory database up to date and accurate for all current and newly added supplies.
• 4. Works with vendors/distributors to return low usage, obsolete and/or overstocked supplies for exchange or credit. Helps to resolve manufacturer recalls as quickly as possible to promote patient safety. Obtains appropriate FDA approvals and any supplemental Medicare charge codes when necessary.
• 5. Investigates and resolves any problems associated with orders: backorders, errors, miscommunication, lost shipments, price discrepancies and invoice discrepancies.
• 6. Maintains clean and orderly work areas. Helps to organize and maintain all par stock locations within Surgical Services. Follows Joint Commission standards and Fire Marshall Requirements.
• 7. Works as a team with co-workers to promote a cooperative work environment. Demonstrates and supports Lifewings and ICARE principles. Serves as a teacher and mentor to others.
• 8. Schedules meetings with vendors and other hospital department managers, as needed. Ensures accurate and complete accounting of all incoming freight.
• 9. Ensures prompt processing of items in the following order: perishable items, express packages, and ground deliveries.
• 10. Additional job duties may require transport of other material throughout the facility including but not limited to mail and linen.

SKILLS/QUALIFICATIONS:

• Good writing and basic math skills.
• Strong computer skills.
• Solid oral, written and listening communication skills.
• Detail oriented and strong organization skills.
• Ability to multitask.
• Ability to move supplies and materials

WORK ENVIRONMENT:

• Possible exposure to infections and contagious diseases.
• Potential exposure to hazards for electrical/mechanical/power equipment Subject to cuts from opening boxes.
• Occasional exposure to unpleasant patient and unit elements.
• Subject to many interruptions Occasional pressure due to multiple calls and inquiries.
• Frequently works behind Red Line (Sterile Equipment).
• Required protective equipment: eye/face protection, OR greens, sterile/non-sterile gloves, shoe covers.
• Office, hospital and floor environment.