Materials Coordinator

Pro-Active Engineering, Inc.; Town of Sun Prairie (WI); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with company match

FSA

Paid vacation

Sick days

Holidays

Job summary

Pro-Active Engineering, Inc. is hiring a Materials Coordinator in Sun Prairie, WI. You will oversee the flow of goods, maintain records, and ensure proper storage for PCBA components. Applicants should be adept at inventory control, shipping paperwork, and coordinating with carriers.

The role requires hands-on warehouse tasks, accuracy in data entry, and the ability to work independently as well as part of a team, with a focus on safety and regulatory compliance.

Qualifications

• High School diploma or equivalent (GED).
• Basic Math Skills.
• Experience in a fast-paced manufacturing environment.
• Proficient computer experience (Outlook, Excel, Word) for data entry and tracking.
• Good communication with team members, suppliers, and carriers.

Responsibilities

• Track incoming/outgoing stock and maintain accurate records.
• Inspect shipments and report damages or discrepancies; ensure safety compliance.
• Pick, pack, and prepare orders; coordinate with carriers for timely delivery.
• Monitor inventory levels to ensure production lines are stocked.
• Conduct regular cycle counts and quality checks on inventory.
• Prepare shipping paperwork, bills of lading, and labels.
• Maintain a clean, organized storage area and safe handling of materials.

Skills

Inventory management

Receiving & processing stock

Order fulfillment

Stock replenishment

Audits & quality control

Shipping preparation

Organization & storage

Data entry & reporting

Attention to detail

Teamwork

Independence

Time management

Education

High School diploma

Associate degree in electronics (preferred)

Tools

Outlook

Excel

Word

Inventory management software

UPS/FedEx software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Materials Coordinator

Full Time Sun Prairie, WI, US

3 days ago Requisition ID: 1032

Pro-Active Engineering has an opening for a Materials Coordinator. This position oversees the flow of goods in and out of a facility, ensuring accurate record-keeping and proper storage for Printed Circuit Boards Assembly (PCBA).

Essential Functions

• Inventory Management: Track incoming and outgoing stock, maintain accurate records, and update inventory databases regularly to prevent discrepancies.
• Receiving and Processing Stock: Inspect shipments, record product details, report damages or discrepancies, and ensure compliance with safety and regulatory standards.
• Order Fulfillment: Pick, pack, and prepare orders for shipment, coordinating with freight carriers to ensure timely delivery. Pull orders for kitting needs with generated pick list.
• Stock Replenishment: Monitor inventory levels and ensure production lines are adequately supplied.
• Audits and Quality Control: Conduct regular physical counts, daily cycle counts, verify inventory accuracy, and inspect products for quality or damage.
• Shipping: Prepare and package material shipments with required certification paperwork in accordance with established procedures, policies and industry regulations; perform outgoing shipment activities to validate and ensure accuracy, compliance and condition of material shipments are in accordance with industry and regulatory standards and adheres to established work processes, instructions and defined systems practices. Generate shipping labels, bills of lading, packing slips, and labeling with appropriate shipping information and complete appropriate paperwork. Contact carriers to schedule pick-ups in an effective and timely manner.
• Organization and Storage: Maintain a clean, organized storage area, optimize space, and ensure items are stored safely.
• Data Entry and Reporting: Record inventory data, generate reports on stock levels, turnover rates, and trends to support management decisions.
• Perform other related duties as assigned.
• Results Driven
• Attention to Detail
• Teamwork Oriented
• Ability to Work Independently
• Time Management/Organizational Skills

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms, use fine hand motor skills/dexterity, use repetitive motions, and lift and/or move up to 35 lbs. semi-regularly. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Required Education and Experience

• High School diploma or equivalent (GED).
• Basic Math Skills.
• Experience and ability to work in a fast-paced manufacturing environment.
• Physical capability to load/unload materials and operate warehouse equipment.
• Proficient Computer Experience such as Outlook, Excel, and Word (data entry, updating information, pulling information, sorting data, etc.).
• Good communication skills for coordinating with team members, suppliers, and freight carriers.

Preferred Education and Experience

• 2+ years of relevant experience.
• Associate degree in electronic related field.
• Advanced Computer Experience such as Outlook, Excel, and Word.
• Experience with UPS and FedEx software and process.
• Knowledge of Inventory Management Software and Job Management Software (ERP).
• Knowledge of electronic components and equipment.
• Proficiency in inventory control procedures and computer systems.
• Ability to analyze data and resolve discrepancies efficiently.

Compensation and Benefits:

Pro-Active Engineering offers a competitive wage based on experience and a generous benefits package to include health, dental, vision, life insurance, short and long-term disability, retirement plan with a company match, FSA, paid vacation, sick days, holidays and Gain Sharing bonuses. We also offer a business casual dress code. You can wear jeans every day!

This position is not eligible for sponsorship of employment visas. Applicants must be authorized to work for any US employer.

Pro-Active Engineering is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other category protected by law.