Material Management Specialist

RWJBarnabas Health

Belleville (NJ)

On-site

USD 44,000 - 54,000

Part time

6 days ago

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Benefits offered by this job

Paid Time Off (PTO)

Medical and Prescription DrugInsurance

Dental and Vision Insurance

Retirement Plans

Tuition Reimbursement

Wellness Programs

Job summary

RWJBarnabas Health is seeking a Materials Management Specialist at Clara Maass Medical Center in the Pharmacy department. You will oversee procurement of medications, supplies, and pharmaceutical products, while coordinating with vendors, hospital departments, and auditors to ensure timely, compliant procurement and inventory integrity.

The role emphasizes cost-efficient purchasing, accurate data reporting, and alliance with pharmacy leadership to support safe patient care and formulary

Qualifications

Pharmacy purchasing, procurement, and inventory management experience required.
Knowledge of 340B program policies preferred or required as applicable.
Ability to extract data and generate ad hoc reports using purchasing software.
Strong organizational, analytical, communication, and problem-solving skills.
Ability to collaborate with pharmacy personnel, vendors, auditors, and hospital departments.

Responsibilities

Procure medications and supplies to maintain formulary availability.
Place and manage purchase orders and verify fulfillment for cost-effective procurement.
Monitor inventory levels and adjust par levels as needed.
Respond to shortages by identifying alternatives and coordinating urgent orders.
Maintain shortage lists for Pharmacy and P&T Committee; track market changes.
Reconcile invoices and maintain purchasing histories and records.
Extract data and prepare monthly and ad hoc reports for management.
Coordinate recalls and ensure proper storage and product integrity.
Collaborate with vendors, auditors, and regulatory bodies as required.

Skills

Organizational skills

Analytical skills

Communication

Problem-solving

Teamwork

Attention to detail

Education

High school diploma or equivalent

Associate degree

Tools

Purchasing software

Inventory systems

MS Office

Job description

Job Title: Material Management Specialist

Location: Clara Maass Medical Center

Department Name: Pharmacy

Req #: 0000266560

Status: Hourly

Shift: Day

Pay Range: $32.00 - $39.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Material Management Specialist - RWJBarnabas Health

The Material Management Specialist plays an important role in supporting pharmacy operations by ensuring the timely, accurate, and cost-effective procurement of medications, supplies, and pharmaceutical products. This position manages purchasing activities, monitors inventory levels, coordinates medication shortage responses, and supports compliance with applicable regulatory requirements, including 340B program policies when applicable. Working closely with pharmacy leadership, hospital departments, vendors, and manufacturers, the Material Management Specialist helps maintain medication availability, support efficient workflows, and contribute to safe, reliable patient care.

A typical day for a Material Management Specialist may include:

Procuring medications, pharmaceutical products, and departmental supplies to maintain adequate inventory and ensure continued availability of formulary medications
Placing and managing purchase orders, creating pharmacy department requisitions, and verifying order fulfillment to support timely and cost-effective procurement
Monitoring inventory levels and adjusting par levels as needed to maintain appropriate stock while supporting cost containment and efficient inventory management
Reviewing staff restock requests, assessing the appropriateness of requested medications and supplies, and coordinating orders based on departmental needs
Responding to medication shortages by identifying alternative purchasing sources, obtaining medications needed on an emergency basis, and seeking guidance and approval as appropriate
Monitoring product shortages and maintaining timely, accurate shortage lists for Pharmacy and the Pharmacy and Therapeutics (P&T) Committee
Staying informed of Group Purchasing Organization (GPO) changes, formulary updates, manufacturer availability, and market conditions that may affect medication procurement
Reconciling invoices with purchasing application records, reviewing discrepancies, and maintaining accurate purchasing histories and inventory documentation
Using purchasing software and related systems to extract data, prepare monthly and ad hoc reports, and provide pharmacy management with information to support operational and financial decisions
Coordinating pharmaceutical product recalls throughout the facility to help ensure affected products are appropriately identified and managed
Ensuring medications and pharmaceutical supplies are stored appropriately and that inventory management practices support product integrity and applicable requirements
Consulting with vendors and manufacturers regarding product availability, purchasing options, delivery concerns, and medication supply issues
Collaborating with internal and external auditors to provide requested records and documentation and participating in regulatory surveys as required
Supporting compliance with applicable state and federal regulations, regulatory standards, and hospital policies, including 340B requirements when applicable
Participating in cost-containment and product-standardization initiatives to promote efficient purchasing and responsible use of departmental resources
Communicating significant vendor discrepancies, supply concerns, market changes, and purchasing activities to pharmacy leadership
Performing Pharmacy Technician duties as assigned and providing additional support to meet departmental operational needs

This role might be for you if:

You are organized and detail-oriented, with a strong focus on accurate purchasing, inventory management, and documentation
You understand the importance of maintaining medication availability to support pharmacy operations and continuity of patient care
You are resourceful and proactive when addressing medication shortages, supply disruptions, and urgent purchasing needs
You enjoy analyzing inventory data, reviewing purchasing trends, and preparing reports that support informed decision-making
You communicate effectively and collaborate comfortably with pharmacy leadership, hospital departments, vendors, manufacturers, and auditors
You recognize the importance of cost containment, product standardization, and responsible procurement practices
You are adaptable and able to prioritize competing requests while responding to changing medication and supply needs
You are committed to maintaining accurate records and following applicable regulatory requirements, hospital policies, and procedures
You are comfortable using purchasing software, inventory systems, and Microsoft Office applications to support efficient departmental workflows
You value teamwork, initiative, and accountability in a fast-paced healthcare environment

To be considered for this Material Management Specialist opportunity:

High school diploma or equivalent required
Associate degree preferred
Two years of pharmacy experience required; hospital pharmacy experience preferred
Working knowledge of the 340B Drug Pricing Program preferred or required as applicable to the position's responsibilities
Working knowledge of pharmacy purchasing, procurement processes, inventory management, and medication supply operations
Proficiency in purchasing software and the ability to extract accurate data and generate ad hoc reports
Strong organizational, analytical, communication, and problem-solving skills
Ability to collaborate effectively with pharmacy personnel, hospital departments, vendors, manufacturers, and auditors
Ability to manage multiple priorities and respond effectively to medication shortages and changing supply needs

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.