Material Logistics Coordinator

Golden State Foods; Burleson (TX); On-site; USD 48,000 - 72,000; Full time

Job summary

Golden State Foods is seeking a detail-oriented materials coordinator to create and monitor purchase orders, ensuring timely production and inbound freight management. You will coordinate with carriers and suppliers, manage inventory levels, and support national account planning while using Microsoft D365 for data accuracy.

The role requires strong communication, problem-solving, and organizational skills in a fast-paced environment to maintain high service levels across our distributed network.

Qualifications

• Knowledge of supply chain processes and inventory controls.
• Ability to work under pressure to meet deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving and critical-thinking abilities.
• Excellent organizational and teamwork skills.

Responsibilities

• Create and monitor purchase orders to ensure materials are available for production and on-time delivery.
• Process a variety of documents and reports; generate weekly/monthly production/distribution reports.
• Coordinate inbound logistics with freight coordinators, carriers, and customer DCs; provide freight pricing information.
• Use Microsoft D365 parameters and coordinate with operations to ensure material requirements and timely delivery.
• Support national account managers with daily activities and planning.
• Perform other related administrative duties as assigned by management.

Skills

Supply chain processes

Written and verbal communication

Problem solving

Attention to detail

Organizational skills

Education

High school diploma or equivalent; associate degree preferred

Tools

MS Excel

PowerPoint

Word

AS400

Job description

Description

ABOUT GOLDEN STATE FOODS

Golden State Foods is a distinguished leader in the food service industry, offering an extensive array of products and services to a diverse clientele. Rooted in the values of quality service and integrity, we are dedicated to creating a supportive and inclusive atmosphere where employees can advance, innovate, and contribute to our ongoing success.

JOB SUMMARY: Create and Monitors PO’s to ensures success of the materials order process and in-boundfreight management. Offers support to SC, OPS associates, manages sales-related forecast, pricing informationand document archives. Controls inventory. Ensures timely delivery of products and smooth order fulfillment.

ESSENTIAL FUNCTIONS

1. Monitors Production Schedules and Inventory to ensure accurate and complete materials are
ordered for production. Liaises with other supplier’s personnel to ensure timely order entry and
product shipment. Liaises where necessary with appropriate operations personnel to ensure order
fill rates. Disseminates information regarding orders, products, promotions, ordering processes
(training), etc. Communicates regarding purchase order discrepancies, shipping/arrival dates,
product availability, and any program changes.

2. Creates and processes a variety of documents, Materials ordering (as needed), reports, and projectstatus update reports. Weekly and monthly production and distribution of reports and/or analysis.Performs other administrative tasks as requested by management.

3. Monitors inbound logistics with freight coordinators, carriers, and customer DCs. Processes freight
quote information for sales team to provide freight pricing for customers. Resolves disputes with
suppliers claims and carriers freight claims. Is responsible for overall success of materials, inbound
logistics and freight, as well as the cost-effectiveness thereof.

4. Carries out responsibility for data in Microsoft D365. Assures appropriate use of parameters.
Coordinate with all operational departments to ascertain material requirements. Align with material
suppliers to ensure adequate stock levels, place orders, and oversee that materials are collected,
transported, and delivered on time. Additionally, ensure that forwarded materials are dispatched
promptly and provide accurate ETA’s.

5. Provides support to national account managers with daily activities and planning support as
outlined above.

6. Performs other related and assigned duties as necessary. Performs other administrative tasks as
requested by management.

MINIMUM QUALIFICATIONS

• Demonstrated knowledge of supply chain processes
• Ability to work under pressure to fulfill agreed deadlines.
• Excellent communication skills, both written and verbal
• Excellent problem solver with the ability to critically think.
• Good written and verbal communication skills

Education/Certification:

High school diploma or equivalency and up to 18 months of post high school education. Associates Degreepreferred

Experience:

2 to 3 years of relevant work experience with materials management and within the logistics and supplychain industry is essential.

Knowledge, Skills and Abilities

Knowledge of (B/basic; J/journey; E/expert):

• Proficiency in MS Excel, PowerPoint, and Word. (J, E)
• Experience with AS400. (B)
• Ability to work in a fast-paced environment and meet demanding deadlines.(J)
• Superior follow-through skills.(E)
• Precise attention to detail.(E)
• Outstanding organizational skills.(J)
• Eagerness to learn and adapt willingness to ask questions.(J)
• Verbal and written communication skills (J)

Skill and ability to:

• Communicate and coordinate effectively with internal and external customers
• Resolve supplier complaints effectively and efficiently
• Work independently
• Work effectively in a general business environment, with a focus on high levels of quality and customerservice

LEADERSHIP/MANAGEMENT RESPONSIBILITY

• Indirect management of supplier’s customer service associates.
• Ability to influence others with positive attitude about new and current products.
• Ability to support the operations managers when in house to ensure the highest quality of service possible.

PERFORMANCE CATEGORIES

• Productivity/quality standards: (accuracy, timeliness, thoroughness)
• Productivity/quality standards: (customer service/satisfaction and responsiveness)
• Attendance and punctuation
• Professional attitude and demeanor
• Customer and vendor relations
• Teamwork within the department and across departments
• Project/assignment standards

WHY JOIN US

Golden State Foods (GSF) is one of the largest diversified suppliers in the food industry, manufacturing a range of products including sauces, dressings, condiments, syrups, and toppings for leading restaurant and retail brands.

• People First: At Golden State Foods, we're not just a company; we're a dynamic community where your talents are celebrated, and your ambitions are nurtured.
• Values Driven: Our core values drive everything we do, creating a culture of innovation, integrity, and excellence. But we're not content with just being great; we strive for greatness in every aspect of our work.
• People Development: At GSF we strive to continually develop our people to prepare us all for the needs of tomorrow.
• Philanthropy & Sustainability: We're committed to making a difference beyond our walls through philanthropy and sustainability efforts across all our locations around the globe.
• Extensive Benefits: Golden State Foods believes in a holistic approach to wellness focusing on the whole person with benefits that support those needs.

Equal Opportunity Employer

We're proud to be an equal opportunity employer. Our company values diverse perspectives and is committed to creating an inclusive and respectful workplace where every person is supported and empowered to thrive.

Artificial Intelligence in Recruitment

Golden State Foods uses artificial intelligence (\"AI\") and automated tools within our applicant tracking system to assist with parts of the hiring process, including reviewing applications, matching resumes to job requirements, scheduling, and, in some cases, analyzing candidate responses or assessments. These tools evaluate job-related qualifications and characteristics such as skills, experience, education, and alignment with the requirements described in the job posting. They do not evaluate race, color, religion, sex, national origin, age, disability, genetic information, or any other protected characteristic.

Human decision-making: AI tools support—but do not replace—our recruitment team. Final hiring decisions are made by human reviewers.

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