Master Scheduler - Biotech/Pharma

Kelly; South San Francisco (CA); On-site; USD 83,000 - 96,000; Full time

Job summary

Kelly Science & Clinical is seeking a Master Scheduler in California to own the site startup master schedule and coordinate inputs across technology transfer, validation, manufacturing, site engineering, and QA startup. You will maintain the schedule in Monday.com during the Smartsheet transition and ensure milestones, dependencies, and risks are visible to leadership.

The role requires 8+ years of scheduling experience in large biotech/pharma projects, strong Primavera P6 and MS Project skills,

Qualifications

• Bachelor’s degree in Engineering, Life Sciences, Construction Management, or related field.
• At least 8 years of scheduling experience on large biotech/pharma site activation projects with capital programs of $300M+.
• Proficient in Primavera P6 and Microsoft Project including data import/export.
• Intermediate proficiency in Monday.com; training provided.
• Experience transitioning schedules from Smartsheet is beneficial.
• Strong understanding of cGMP startup, technology transfer timelines, process validation, and CPM analysis.
• Experience coordinating schedules across cross-functional workstreams in biotech/pharma.
• PMI-SP or Primavera certification preferred.

Responsibilities

• Maintain the Master Integrated Schedule in Monday.com, ensuring alignment across workstreams.
• Support transition from Smartsheet to Monday.com with data consistency.
• Integrate schedules from technology transfer, process validation, manufacturing, site engineering, and quality startup.
• Use Primavera P6 and MS Project to import/export schedule data for master schedule integration.
• Conduct critical-path reviews, track variances, and flag risks.
• Model capacity impacts for batch execution, validation campaigns, and startup readiness.
• Coordinate audit and CQV schedules with Health Authority inspections and internal QA activities.
• Provide timely updates on progress, milestones, and actions to stakeholders.

Skills

Primavera P6

Microsoft Project

Monday.com

CPM analysis

Cross-functional coordination

Education

Bachelor’s degree in Engineering, Life Sciences, Construction Management, or related field

Tools

Smartsheet

Job description

Master Scheduler — Biotech/Pharma

Schedule - Monday to Friday - Working hours between 8 AM and 6 PM

Pay Rate - $65/hour

Position Overview

The Master Scheduler will own the site startup Master Integrated Schedule and coordinate schedule inputs across key workstreams, including technology transfer, process validation, manufacturing, site engineering, and quality startup. The role will maintain the master schedule in Monday.com during the transition from Smartsheet, integrate schedule data from supporting tools, and provide clear visibility into milestones, dependencies, capacity constraints, and execution risks.

Key Responsibilities

• Maintain the Master Integrated Schedule: Develop, maintain, and optimize the site startup master schedule in Monday.com, ensuring schedules and milestones are current, accurate, and aligned across workstreams.
• Support the scheduling-system transition: Maintain schedule continuity as the organization transitions from Smartsheet to Monday.com, coordinating schedule updates and supporting consistent data and processes.
• Integrate workstream schedules: Gather and reconcile schedule inputs from technology transfer, process validation, manufacturing, site engineering, and quality startup teams. Identify dependencies, milestone logic, and critical-path relationships across workstreams.
• Manage schedule data exchange: Use Primavera P6 and Microsoft Project to import and export schedule data and support integration with the master schedule.
• Analyze schedule performance and risk: Conduct regular critical-path reviews, track schedule variances, prepare look-ahead analyses, and flag emerging risks and dependencies that may affect key milestones.
• Support capacity planning: Model labor, facility, and equipment constraints to inform batch execution, validation campaigns, and startup readiness.
• Coordinate audit and CQV schedules: Integrate schedules for Health Authority inspections, internal quality audits, and commissioning, qualification, and validation (CQV) activities.
• Communicate schedule status: Provide stakeholders with timely updates on progress, milestone changes, schedule risks, and required actions.

Qualifications And Experience

• Bachelor’s degree in Engineering, Life Sciences, Construction Management, or a related field.
• At least 8 years of scheduling experience, including large-scale commercial biotech or pharmaceutical site activation projects with capital programs of $300 million or more.
• Required proficiency in Primavera P6 and Microsoft Project, including schedule data import and export.
• Intermediate proficiency in Monday.com; customized training will be provided.
• Experience maintaining or transitioning project schedules in Smartsheet is beneficial.
• Strong understanding of cGMP facility startup, technology transfer timelines, process validation, and critical path method (CPM) analysis.
• Experience coordinating schedules across cross-functional workstreams in a complex biotech or pharmaceutical environment.
• PMI Scheduling Professional (PMI-SP) or Primavera certification preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Why Kelly® Science & Clinical?

Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world’s most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals-it’s the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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