Master Design Coordinator

Olberding Brand Family; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401k

Flexible/hybrid schedule

PTO

Job summary

Olberding Brand Family seeks a Master Design Coordinator to manage packaging artwork for Cerave, leading artwork projects and creating briefs for multiple teams. You will align with Marketing, Development, and Agencies to ensure timely, accurate final packaging across product lines.

You will drive process improvements, maintain project trackers, and act as the primary liaison for cross-functional partners, delivering high-quality creative outputs and exceptional client service.

Qualifications

• College degree or equivalent experience in Business, Graphic Arts, Marketing or related field.
• 2–3 years of project management experience in a creative agency or customer service setting.
• Cosmetics or consumer product knowledge is a plus.
• Familiarity with project management systems (Esko WebCenter, Wrike, Mediabox) is a bonus.

Responsibilities

• Lead artwork projects, create briefs, and manage TAG workflows for multiple products/franchises.
• Align with Development on timelines and deliverables; serve as primary contact for cross-functional teams.
• Maintain project tracker; communicate project status and resolve roadblocks.
• Advise on packaging artwork technicalities and participate in Print Press approvals.
• Identify process improvements and optimize workflows, tools, and costs.

Skills

Project management

Organization

Packaging design

Production artwork

Communication

Feedback

Education

Bachelor degree or equivalent experience

Tools

Esko WebCenter

Wrike

Mediabox

Job description

Master Design Coordinator (LDB Division - CeraVe)

Founded in 1919 as Phototype and recently rebranded as the Olberding Brand Family, we are a family company focused on delivering the highest quality and client service in the graphics design, management and printing industry. We Design, Optimize and Protect Brands. Our clients are primarily consumer products companies and printers and we help them by delivering a broad range of services from brand strategy and packaging design, to adaptive design across various print and digital platforms, all the way to color management and the production of printing plates. With our world headquarters located in Cincinnati, we have over 450 employees throughout the United States and offices in Europe and Asia.

The MASTER DESIGN COORDINATOR represents the Olberding Brand Family and manages projects for our client’s Cerave Marketing Team. Master Design partners with Marketing on the seamless delivery of all final packaging graphics by developing a creative brief for teams to execute. Master Design also identifies and resolves project issues using strong technical and brand knowledge. Additionally, this candidate will assist the client and work to support Olberding's Artwork Project Managers, Client Engagement Manager, and Team Leader in delivering an excellent client service experience. If you want to lead in innovation, technology, & research, and you care about collaborating with passionate colleagues & acting for the planet, please join us!

Project Coordination Key Responsibilities

• Support Marketing Product Managers with artwork management with a focus on details, accuracy, and timely execution
• Lead artwork projects, create artwork briefs and manage TAG workflows for multiple products/franchises
• Align with Development on project timelines and identify key artwork deliverables
• Act as the primary contact for Development, Creative, R&I, Regulatory, Claims, Legal, Agencies, Countries and Zones regarding packaging artwork
• Daily maintenance of project tracker with current project status and timing
• Communicate regularly with all project cross-functional teams to address questions, share project status, and proactively resolve roadblocks
• Technical expert for packaging artwork
• Marketing representative for Print Press Approval
• Provide on-going feedback on process and recommendations for optimization

Process Improvement

• Constantly Optimize people, processes, and tools in creative operation scope for the highest possible quality & efficient results.
• Assist in implementing established best practices across teams to optimize workflows, timelines, tools & cost, increase efficiencies, and lead to the highest quality creative outputs.
• Partner with your supervisor in identifying technology gaps inhibiting the teams and project progression, offering solutions to help eliminate these gaps.
• Adhere to communicated team goals & defined metrics.

Communication and Relationships

• Collaborate to develop positive and productive relationships with internal and external core functional partners
• Ensure seamless execution and collaboration with marketing, creative, and purchasing, and provide regular updates
• Reports to Olberding and L'Oreal Team Lead

Minimum Required Skills

• Strong project management and organization skills
• Strong knowledge of consumer products packaging, creative design, and production artwork
• Strong communication skills plus the ability to establish, grow and maintain client relationships
• Ability to diplomatically give and receive feedback on their work

Education & Work Experience

• College degree (e.g., Bachelor of Arts) or equivalent experience within appropriate discipline such as Business, Graphic Arts, Marketing, Advertising, or an equivalent combination of education and experience sufficient to successfully perform the key accountabilities of the job required.
• 2 to 3 years' experience in Project Management at a creative agency or customer service industry
• Cosmetics or consumer product company knowledge or experience a plus
• Knowledge of Project Management System (ESKO's WebCenter, Wrike, Mediabox) a bonus

Preferred Skills:

• Proficiency in a second language in Spanish or Portuguese (not required for performance of essential duties)
• Print Packaging and Color Production experience

Why Choose Olberding Brand Family?

When you join Olberding Brand Family, you're not just taking a job; you're becoming part of a legacy of excellence and innovation. We offer a supportive and dynamic work environment where your expertise in pre-media will be highly valued. We believe in supporting our employees' well-being and offer a competitive benefits package that includes:

• Comprehensive health, dental, and vision insurance to keep you and your family healthy
• A 401k retirement plan with company contributions to help you plan for your future
• Flexible/hybrid work schedules that promote work-life balance
• Generous paid time off (PTO), personal time, and volunteer time off, in addition to 8 observed holidays

The Olberding Brand Family is an equal opportunity employer and welcomes individuals of diverse talents and backgrounds.

Salary range - $80,000 - $90,000