Mary Valle Foundation Coordinator

Golden Route Operations, LLC; Oakland (CA); Hybrid; USD 57,000 - 81,000; Part time

Job summary

Mary Valle Foundation (MVF) seeks a part-time Foundation Coordinator to liaise with Ability Now Bay Area and ANBA boards, manage MVF operations, and oversee grants and reporting. The role coordinates board activities, budget processes, and lease obligations for the MVF property at 4500 Lincoln Ave, Oakland.

It requires strong nonprofit experience and collaboration with multiple stakeholders. Reporting through Ability Now Bay Area as employer of record, the role emphasizes governance, financial

Qualifications

• Minimum 5 years of nonprofit management, nonprofit finance, fund development, and/or philanthropy.
• Minimum 3 years’ experience working with nonprofit boards as a liaison.
• Bachelor's degree in Nonprofit Management, Social Work, Public Administration, or related field preferred.
• Strong understanding of legal, insurance, and real estate agreements, contracts, policies, and procedures.
• Strong understanding of foundation bookkeeping and/or accounting.
• Proven ability to manage budgets and financial resources.
• Exceptional digital skills including Office365, Sharepoint, Adobe Creative Suite, Little Green Light, Quickbooks, or similar platforms for workspace management, CRM, accounting, digital design, social media, and communications.
• Exceptional leadership, organization, and public speaking skills.
• Savvy in handling calls, emails, and other requests from board members, with prioritization of tasks.
• Self-driven, collaborative, and astute in communication with partners and stakeholders.
• Excellent written and verbal communication and interpersonal abilities, including coordinating in-person and remote work by multiple collaborators.
• Passion for community service and commitment to the mission; experience with the IDD community preferred.
• Hybrid work with 8 hours on site at ANBA, and additional hours working from home or remote.
• Reliable transportation and a valid driver's license.
• Bilingual English/Spanish is a plus.

Responsibilities

• Coordinate MVF board meetings and committees, and support board documents.
• Oversee MVF annual grant to Ability Now Bay Area, from budgeting to reporting.
• Liaise with MVF Investment Policy Advisors and monitor banking/investments.
• Support property management and coordinate with contractors and ANBA.
• Ensure MVF fulfills landlord duties under the MVF-ANBA lease.
• Assist in annual budget preparation and align with ANBA’s budgeting cycle.
• Prepare annual compliance filings and manage audits with MVF Treasurer.
• Set up and maintain MVF bookkeeping systems and monthly reporting.
• Process invoices, reimbursements, and checks between ANBA and MVF.
• Provide monthly activity reports to MVF and ANBA boards.
• Support legal counsel and ensure transparent reporting to the MVF President.
• Train staff on administrative aspects and attend community events.

Skills

Nonprofit management

Board liaison

Budget management

Communication

Leadership

Project coordination

Strategic planning

Relationship management

Policy understanding

Fund development

Education

Bachelor's degree in Nonprofit Management, Social Work, Public Administration, or related field

Tools

Office365

SharePoint

Adobe Creative Suite

Little Green Light

QuickBooks

Job description

• Location 4500 Lincoln Avenue,Oakland, CA, 94602,United States
• Base Pay $50.00 / Hour
• Employee Type Non-Exempt

Contact information

• Phone [phone] ext. 136

Mary Valle Foundation Coordinator Job Description

Job Title: Foundation Coordinator

Department: Executive Department

Reports To: Executive Director

FLSA Status: Non-Exempt, hourly

Hours: 20 hours per week; hybrid; flexible schedule

Pay Rate: $50/hr

Effective Date:

Nonprofit Overview

Formerly known as the Cerebral Palsy Center for the Bay Area, Ability Now Bay Area (ANBA) offers adults with developmental and physical disabilities the most comprehensive and innovativeservices available. Our unique programs include education, communication, computer literacy, vocational training, wellness, and community integration. We promote self-advocacy, independent living skills, entrepreneurship, and innovation, enhancing participants’ ability to live more independent and fulfilled lives.

The Mary Valle Foundation (MVF) is a charitable 501c3 organization with the specific mission to support Ability Now Bay Area, primarily through an annual grant, and management of the property on which ANBA operates. The organizations collaborate as supporting and supported entities, with boards that maintain an open and constructive dialogue aimed at advancing ANBA’s mission.

Description

Are you passionate about leadership in philanthropy, and ready to step into a highly collaborative foundation coordination role? We are seeking a friendly and dynamic Foundation Coordinator to liaise between the Mary Valle Foundation, Ability Now Bay Area, and the active and energized boards for each organization. In this role, you will assist the MVF President and Board of Directors in coordinating all aspects of Foundation operations and board activities. Specifically, this role coordinates MVF Board meetings and committees, MVF activities in collaboration with the ANBA board, MVF responsibilities as property owner of ANBA’s premises at 4500 Lincoln Avenue, and regular MVF financial reporting and oversight activities. Through a shared services agreement, Ability Now Bay Area is the employer of record for this position and will manage all aspects of hiring and management for the Foundation Coordinator.

As the primary liaison between Mary Valle Foundation and Ability Now Bay Area, and a key member of the ANBA organizational leadership team, you will collaborate with MVF stakeholders and ANBA’s board, participants, and staff to ensure stewardship of the Foundation’s resources and their effective deployment in support of the mission, participants, and goals of Ability Now Bay Area. This part-time, flexible role supports the Foundation’s work with Ability Now Bay Area and strengthens the relationship between the two.

If you're someone who thrives in a mission-driven environment and possesses a genuine passion for improving lives, we want to hear from you! Join us in our commitment to creating a safe, joyful, and meaningful environment where adults in our community can thrive. Your forward-thinking management, effective coordination, organizational strategy, and dedication can help drive both Mary Valle Foundation and Ability Now Bay Area forward as we work together to ensure sound management and fiscal responsibility for this long-standing community-oriented Foundation and its supported organization.

• Implement filing and records management strategy to ensure Mary Valle Foundation’s board members and partners can effectively access information with appropriate transparency, confidentiality, and efficiency.
• Prepare MVF’s annual Board calendar, meeting documents, committee documents, board membership and succession records, and provide technical support for board meetings.
• Ensure effective management of the MVF annual grant to Ability Now Bay Area, from budgeting to disbursement to reporting and any necessary follow-up.
• Serve as liaison with the MVF Investment Policy Advisors, ensuring regular reporting to the MVF Board and Investment Committee, and providing any needed support for banking and investments.
• Assist in recruitment and engagement of MVF’s property management firm and serve as primary point of contact for property management with this firm and any contractors or subcontractors, as well as Ability Now Bay Area, ensuring adequate notification and excellent communication surrounding any work to be done on the property.
• Ensure MVF fulfills its duties as landlords per the terms of the MVF-ANBA lease, and maintain a positive and effective landlord-tenant relationship with ANBA to support property management, tenant satisfaction, and mutual accountability in fulfilling the terms of the MVF-ANBA lease.
• Assist MVF’s board in the preparation of annual budgets for the Foundation, and ensure timely coordination with ANBA’s annual budget process, to support MVF’s annual grant cycle to ANBA.
• Ensure timely preparation and submission of all annual compliance filing in coordination with MVF’s Treasurer and Board; manage annual audit process with MVF’s Treasurer.
• Initiate setup of bookkeeping systems for MVF, and ensure effective monthly bookkeeping, accounts payable, accounts receivable, check runs, approvals, and reporting for MVF finances.
• Ensure timely submittal, approval, and/or signatures for invoices, requests for reimbursement, and checks between ANBA and MVF.
• Provide regular monthly reports to MVF and ANBA Board Presidents on the activities of the Mary Valle Foundation.
• Assist MVF President in retaining legal counsel and act as primary point of contact for MVF’s legal counsel, ensuring transparent and direct reporting and communication with MVF President on all legal matters.
• Train on administrative aspects of working at Ability Now Bay Area, including First Aid/CPR and all required workplace trainings.
• Attend community events and activities to provide support for MVF Foundation.

Requirements

• A minimum of 5 years of experience in nonprofit management, nonprofit finance, fund development, and/or philanthropy.
• A minimum of 3 years’ experience working with nonprofit boards as a primary or secondary liaison.
• Bachelor's degree in Nonprofit Management, Social Work, Public Administration, or a related field is preferred.
• Strong understanding of legal, insurance, and real estate agreements, contracts, policies, and procedures.
• Strong understanding of foundation bookkeeping and/or accounting.
• Proven ability to manage budgets and financial resources.
• Exceptional digital skills including use of Office365, Sharepoint, Adobe Creative Suite, Little Green Light, Quickbooks, or similar platforms for workspace management, CRM, accounting, digital design, social media, and communications.
• Exceptional leadership, organization, and public speaking skills.
• Savvy in handling calls, emails, and other requests from board members, leaders, and Foundation stakeholders, with exceptional prioritization of tasks and responsiveness to questions and projects.
• Self-driven, collaborative, and astute in communication with professionals who are in partnership or contract with Ability Now Bay Area and Mary Valle Foundation.
• Excellent written and verbal communication and interpersonal abilities, including a capacity to coordinate in-person and remote work by multiple collaborators and stakeholders.
• Passion for community service and a commitment to the mission of the organization, experience with the IDD community preferred.
• This job is hybrid, with an expected 8 hours/week on site at ANBA, and additional hours working from home or remote.
• Reliable transportation and a valid drivers’ license are required.
• Bilingual English/Spanish is a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or listen. Regular office work including use of computers, filing, and sitting at a desk is required. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to stand, walk, climb, balance, stoop, kneel, and/or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• The noise level in the work environment is moderate to loud.
• May be exposed to outdoor elements of wind, moderate cold, and rain while assisting with facilities-related job activities.

Requirements for Employment

• Submit to a current physical examination and tuberculosis screening.
• Provide a copy and maintain a current California driver’s license, submit a DMV clearance, and a copy of current insurance certificate for personnel file
• Maintain a current CPR certification
• Current fingerprint clearance (prints must be sent to the Department of Justice within four days of hire)
• Sign a Form I-9 and provide all required documentation
• Sign Ability Now Bay Area Safety Policy Statement

Each employee will also receive a copy of the Ability Now Bay Area Employee Handbook and additional policies. It is understood and agreed that the employee will read and observe the terms and conditions set forth in the handbook.

Reasonable accommodation may be made to enable individuals with disabilities.

It is the policy of ANBA not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.