Marketing Specialist & Administrative Coordinator

VA4U; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Permanent Work From Home

Day shift hours

Job summary

VA4U is hiring a Marketing Specialist & Administrative Coordinator for a permanent remote role. The position splits 50% marketing & creative support and 50% administrative tasks, combining Canva design work with operations like calendar management and documentation control.

Ideal candidates excel at producing marketing assets, maintaining brand consistency, and handling administrative duties with precision.

Qualifications

• Must have Canva experience.
• Background in both marketing support and administration.
• Excellent written and verbal English communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and ability to work independently.

Responsibilities

• Design marketing materials using Canva and create social media graphics.
• Develop visuals for social platforms and assist with website wireframes and concepts.
• Support marketing campaigns and content production; ensure brand consistency.
• Manage calendars, emails, and HR/compliance documentation.
• Provide general administrative support across the business.

Skills

Creative thinking

Multitasking

Time management

Strong written/verbal English

Tools

Canva

Figma

Social media schedulers

Job description

Urgent Hiring – Permanent Work From Home

We are looking for a highly organized and creative Marketing Specialist & Administrative Coordinator (Must have Figma Experience) to join our dynamic team. This hybrid role offers a unique blend of marketing, design, and administrative duties, perfect for someone who thrives on both creative projects and operational support. You will contribute to impactful marketing initiatives while ensuring that administrative operations are efficient and seamless.

Work Schedule: Monday to Friday
Hours: 7:00 AM – 3:00 PM Philippine Time
Work Setup: Permanent Work From Home
Employment Type: Full-Time

About the Role

This position is split equally:

• 50% Marketing & Creative Support
• 50% Administrative Support

We’re seeking someone who excels at producing engaging marketing assets and can also manage administrative tasks with precision and reliability.

Key Responsibilities

Marketing & Creative Support

• Design marketing materials using Canva
• Create social media graphics, promotional assets, and branded content
• Develop visuals for Facebook and other social media platforms
• Assist with website wireframes and visual concepts
• Support marketing campaigns and content production
• Collaborate with internal stakeholders on creative projects
• Ensure brand consistency across all marketing materials

Administrative Support

• Manage calendars and schedule appointments
• Assist with email and inbox management
• Respond to guest and customer inquiries
• Upload and maintain HR and compliance documentation
• Perform systems administration tasks
• Track and report missing documentation
• Keep accurate records and databases updated
• Provide general administrative support across the business

Essential Requirements

• Strong Canva experience
• Background in both marketing support and administration
• Excellent written and verbal English communication skills
• Strong organizational and multitasking skills
• High attention to detail
• Ability to work independently and show initiative
• Reliable internet connection and a professional home office setup

Preferred Skills

• Figma experience
• Experience working with Australian businesses or clients
• Social media management experience
• Basic website/backend knowledge
• Familiarity with marketing principles and branding

Bonus Skills

• CapCut video editing
• Experience with social media scheduling tools
• Content creation experience
• Basic website management

What We’re Looking For

• Creative and detail-oriented
• Highly organized and process-driven
• Strong communicator
• Able to manage multiple priorities efficiently
• Quick turnaround on tasks
• Self-motivated and proactive
• Interested in a long-term role

Application Requirements

Applicants must submit:

• Updated Resume/CV
• Audio Introduction
• Internet Speed Test Result
• Portfolio showcasing Canva, graphic design, social media, or marketing work

IMPORTANT: A portfolio is mandatory. Applications without it will not be considered.

Why Join Us?

• Permanent work-from-home setup
• Day shift hours
• Long-term career prospects
• Supportive and collaborative team environment
• Direct impact on both marketing and business operations

Urgent Hiring – Immediate interviews for qualified candidates!