Marketing Specialist

NBBJ; Seattle (WA); On-site; USD 75,000 - 85,000; Full time

Job summary

NBBJ Seattle is seeking a Marketing Specialist to join our Practice Marketing team. You will create compelling qualifications, proposals and interview presentations; support lead generation and client development; and maintain accurate, accessible marketing content and data.

The ideal candidate is highly organized, collaborative and excels under tight deadlines. You will work with Marketing Directors and Managers, apply best practices across prepositioning, proposals, and post-pursuit

Qualifications

• 3–5 years of relevant proposal development experience in a professional services firm.
• Advanced proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and strong layout skills.
• Excellent writing and editing abilities with attention to detail.
• Experience with Deltek Vantagepoint, OpenAsset, Dynamics 365 or similar databases is a plus.
• Strong collaboration and time-management skills to meet tight deadlines.

Responsibilities

• Produce compelling qualifications, proposals and interview materials in InDesign.
• Support lead generation and client development activities.
• Maintain accurate marketing content and data across CMS and CRM systems.
• Coordinate event logistics and client relationship meetings.

Skills

Adobe Creative Suite

InDesign

Photoshop

Illustrator

Figma

Proposal writing

Editing

Tools

Deltek Vantagepoint

OpenAsset

Dynamics 365

Job description

Marketing Specialist

NBBJ is an award-winning design firm recognized as a TIME100 Most Influential Company, a Fast Company Most Innovative Architecture Firm and a two-time 2025 AIA National Honor Award recipient. These recognitions reflect our purpose-driven approach that, fueled by ideas and a culture of collaboration, creates healthy buildings, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe, a career at NBBJ will inspire you to be extraordinary. You can learn more about our firm, see what it’s like to work here and explore recent projects and ideas at NBBJ.com. Join us to make an impact today!

The role at a glance:

This is an excellent opportunity to join NBBJ Seattle as a Marketing Specialist. Working with Practice Marketing Directors, Marketing Managers and market leaders, you will create compelling qualifications, proposals and interview presentations; support lead generation and client development; and maintain accurate, accessible marketing content and data. The ideal candidate is a highly organized, collaborative communicator who thrives under tight deadlines, brings strong writing and graphic layout skills, and approaches every pursuit with strategic thinking and exceptional attention to detail.

In your new role:

Prospect Management

• Produce compelling qualifications, proposals and interview materials in InDesign, coordinating strategy, schedules, narratives, images, layouts and subconsultant content.
• Partner with Marketing Directors and Managers to apply best practices throughout prepositioning, proposal, shortlist, interview and post-pursuit activities.
• Keep pursuit content accurate, relevant and complete through active use of content management systems.
• Identify opportunities to incorporate thought leadership into lead generation and pursuit efforts.

Lead Generation & Client Development

• Develop and produce custom brochures, lead generation materials and client-facing collateral.
• Coordinate business development and market-focused client relationship meetings, including event logistics in partnership with Communications.
• Support market leaders with materials before and after client engagements and help strengthen a culture of proactive targeting and prepositioning.
• Provide regular updates in CRM and other marketing databases.

Data Management and Content Organization

• Use proposal and collaboration tools—including Adobe Acrobat, Microsoft Teams and MURAL—to support efficient, coordinated pursuits.
• Collect, enter and maintain accurate prospect, project and content data in Microsoft Dynamics 365, Deltek Vantagepoint and OpenAsset.
• Maintain a robust, current library of proposal narratives and reusable marketing materials.
• Update marketing workload and pursuit tracking tools.

What you will need to succeed:

• 3-5 years of relevant experience, including proposal development for a professional services firm; work samples or a portfolio may be requested.
• Intermediate to advanced proficiency in Adobe Creative Suite, especially InDesign, Photoshop and Illustrator; Figma experience is beneficial.
• Strong knowledge of layout and graphic design principles, with excellent writing and editing skills.
• Exceptional project, time and organizational skills, with the ability to manage multiple deadlines efficiently.
• Strong interpersonal and communication skills and a collaborative, detail-oriented approach.
• Experience with Deltek Vantagepoint, OpenAsset, Dynamics 365 or similar databases is a plus.

The annual base pay range for this role is anticipated to be between $75,000-$85,000/year. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience.