Marketing Services Specialist

Janney Montgomery Scott LLC; Philadelphia (Philadelphia County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Paid Parental Leave

Paid Time Off

Referral bonus

Professional Development Assistance

Job summary

Janney Montgomery Scott LLC is seeking a Marketing Services Specialist to support the Private Client Group Marketing team. You will be the first contact for marketing inquiries, coordinate intake, scheduling, and tracking of projects, and route work to appropriate teams.

You’ll collaborate across advisor marketing, creative, digital, and communications to ensure timely delivery. The role offers exposure to a broad range of marketing functions and requires strong communication, organization, and

Qualifications

• 1–3 years of experience in marketing, communications, financial services, or a related field.
• Client-service oriented with a positive, professional demeanor and the ability to manage a high volume of requests and competing priorities.
• Excellent communication, organizational, and problem-solving skills.
• Strong time-management skills with the ability to meet deadlines, track multiple projects, and follow through on deliverables.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Experience with Workfront or other project management/workflow software preferred but not required.
• Familiarity with marketing and digital platforms such as Salesforce, Constant Contact, Google Business Profile, Google Analytics, or similar tools is a plus.
• Self-motivated and comfortable taking initiative while working collaboratively within a team.
• Strong interpersonal skills, professionalism, and commitment to delivering a high level of service.

Responsibilities

• Serve as a first point of contact for incoming marketing requests via phone and email, providing responsive and professional service to financial advisors and internal partners.
• Coordinate the intake, assignment, scheduling, and tracking of marketing projects and requests.
• Route projects and requests to the appropriate internal departments or team members using project management and workflow software.
• Collaborate with internal team members to address creative, digital, communications, and consultative marketing requests.
• Monitor project timelines and job statuses, proactively identifying outstanding items and coordinating with the Manager, Advisor Marketing & Communications, and other team members as needed.
• Help ensure marketing requests and projects move efficiently through established workflows and are completed within expected timelines.
• Support additional Marketing & Corporate Communications projects and initiatives that increase visibility, improve effectiveness, and advance the goals of the department.

Skills

Communication

Client focus

Prioritizing

Job description

Janney is an award-winning full-service financial services firm committed to understanding our clients' needs and providing advice beyond investments. We are equally committed to building a diverse workforce and inclusive culture where employees can use their talents to thrive and grow professionally with the firm.

Reporting to the Manager, Advisor Marketing & Communications, the Marketing Services Specialist plays a key role in supporting the Private Client Group (PCG) Marketing team and the financial advisors we serve. This position serves as a first point of contact for inbound marketing questions and requests, helping coordinate and facilitate marketing support across the department.

The Marketing Services Specialist will manage the intake, assignment, tracking, and scheduling of requests for customized advisor and team marketing materials, marketing training, and other projects and deliverables. This role offers exposure to a broad range of marketing functions while working collaboratively with team members across advisor marketing, creative, digital, and communications.

What You Are Good At

• Communication–Providing excellent verbal and written services to advisors and internal partners, including prompt, accurate, and timely attention to detail.
• Client Focus– Demonstrating the ability to build and foster strong relationships with advisors through service. Able to follow up on time sensitive issues with all departments.
• Prioritizing:Operate in a fast-paced environment effectively managing competing priorities and responsibilities to meet critical deadlines.

Responsibilities

• Serve as a first point of contact for incoming marketing requests via phone and email, providing responsive and professional service to financial advisors and internal partners.
• Coordinate the intake, assignment, scheduling, and tracking of marketing projects and requests.
• Route projects and requests to the appropriate internal departments or team members using project management and workflow software.
• Collaborate with internal team members to address creative, digital, communications, and consultative marketing requests.
• Monitor project timelines and job statuses, proactively identifying outstanding items and coordinating with the Manager, Advisor Marketing & Communications, and other team members as needed.
• Help ensure marketing requests and projects move efficiently through established workflows and are completed within expected timelines.
• Support additional Marketing & Corporate Communications projects and initiatives that increase visibility, improve effectiveness, and advance the goals of the department.

Qualifications

• 1–3 years of experience in marketing, communications, financial services, or a related field.
• Client service, customer service, project coordination, or help desk experience preferred but not required.
• Client-service oriented with a positive, professional demeanor and the ability to manage a high volume of requests and competing priorities.
• Excellent communication, organizational, and problem-solving skills.
• Strong time-management skills with the ability to meet deadlines, track multiple projects, and follow through on deliverables.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Experience with Workfront or other project management/workflow software preferred but not required.
• Familiarity with marketing and digital platforms such as Salesforce, Constant Contact, Google Business Profile, Google Analytics, or similar tools is a plus.
• Self-motivated and comfortable taking initiative while working collaboratively within a team.
• Strong interpersonal skills, professionalism, and commitment to delivering a high level of service.

Why work for us?

Benefits: Janney believes that its employees are the key to what makes a great company. Although work makes up a large portion of an employee’s life, we believe that a balance between work and non-work activities is essential to maintain quality performance and a positive work atmosphere. We offer a competitive package including Paid Parental Leave, generous Paid Time Off, eligibility for a $2,000 referral bonus and Professional Development Assistance Plan designed to help you make the most of your life at work and at home—today and in the future. Explore further.

Janney is an award-winning full-service financial services firm committed to understanding our clients' needs and providing advice beyond investments. We are equally committed to building a diverse workforce and inclusive culture where employees can use their talents to thrive and grow professionally with the firm.

People are our strongest asset. We recognize that when our team members thrive, our firm is more successful.

Janney is an equal opportunity employer and makes employment decisions on the basis of merit and business needs.