Marketing & Public Outreach Admin Specialist

Octa, LLC; Orange, Northern (CA, KY); Hybrid; USD 43,000 - 59,000; Full time

Job summary

OCTA is seeking an Administrative Specialist in Marketing & Public Outreach in Orange County, CA. The role supports multiple departments, coordinates meetings and travel, and maintains complex digital filing systems. Strong attention to detail and excellent communication are essential.

The position handles budgets, contracts, invoices, and provides liaison with the public and officials, contributing to efficient departmental operations in a fast-paced environment.

Qualifications

• High school diploma or equivalent is required.
• Strong administrative experience and ability to support budgets and contracts.
• Excellent written and verbal communication and attention to detail.
• Proficient with spreadsheets, presentations and word processing.
• Ability to interact professionally with staff, officials, and the public.

Responsibilities

• Prepare professional correspondence, reports, spreadsheets, memoranda, meeting minutes, presentations, and other materials.
• Review and proof board items for accuracy and compliance.
• Coordinate meetings, travel, events, and related activities.
• Maintain complex electronic filing and records systems.
• Assist with department budget preparation and financial documentation.
• Process contracts, invoices, and payments using agency systems.
• Serve as liaison with public officials and community partners.
• Provide backup support to ensure business continuity.

Skills

Administrative experience

Budget and contracts support

Communication skills

Organizational skills

Time-management

Customer-service

Multitasking

Independent work

Collaborative work

Education

High school diploma or equivalent

Tools

Spreadsheets (Excel)

Presentations (PowerPoint)

Word processing (Word)

Agency accounting systems

Job description

OCTA is seeking an Administrative Specialist in Marketing & Public Outreach in Orange County, CA. The role supports multiple departments, coordinates meetings and travel, and maintains complex digital filing systems. Strong attention to detail and excellent communication are essential.

The position handles budgets, contracts, invoices, and provides liaison with the public and officials, contributing to efficient departmental operations in a fast-paced environment.