Marketing & Proposal Manager/AEC

Citadel CPM; Pasadena (CA); On-site; USD 120,000 - 140,000; Full time

Job summary

An established industry player is seeking a dynamic Marketing & Proposal Manager/AEC to lead proposal development and strategy. This role is pivotal in crafting compelling proposals that win competitive projects in California's construction management sector. You will collaborate closely with the leadership team and technical staff to deliver high-quality proposals that align with client needs and expectations. The ideal candidate will possess exceptional writing and leadership skills, ensuring that all proposals reflect the company's core values of integrity and professionalism. Join a team that values collaboration and innovation, where your contributions will directly impact the company's growth and success.

Benefits

Medical Insurance

Vision Insurance

Dental Insurance

401K

Life and Long-Term Disability Insurances

Paid Time Off (PTO)

Qualifications

• 15 years of professional experience in proposal management.
• Expertise in developing compelling proposals for the AEC industry.
• Strong leadership skills to mentor and guide proposal teams.

Responsibilities

• Lead the development of proposals and presentations for competitive projects.
• Coordinate with technical staff to ensure compliance and responsiveness.
• Drive proposal strategy and collaborate with team members.

Skills

Strategic Thinking

Technical Writing

Time Management

Organizational Skills

Interpersonal Skills

Proposal Development

Leadership

Critical Thinking

Education

B.A. in Business Administration

B.A. in Communications

B.A. in Marketing

B.A. in English

B.A. in Journalism

B.A. in Architecture

B.A. in Engineering

B.A. in Construction Management

Tools

Adobe Creative Cloud

Microsoft Office Suite

Microsoft SharePoint

Deltek Vantagepoint

WordPress

Wix

SquareSpace

Job description

Marketing & Proposal Manager/AEC

ABOUT CITADEL CPM
Citadel CPM is a California corporation, headquartered in Pasadena with offices in Fullerton, Long Beach, Riverside, and Sacramento, as well as Phoenix, Arizona. Citadel was established in 2006 to provide professional construction project management services to Federal, State, and municipal agencies in the justice, corrections, education, healthcare, infrastructure, and military market sectors.

ABOUT THE TEAM
Our team is dedicated to making our clients' vision a reality while delivering on budget, schedule, scope, and quality expectations. Our team is committed to resolving issues in a professional and collaborative manner with integrity always foremost in mind. We are proud to know that Citadel is regarded as a team of reputable professionals that clients seek out to help them manage their construction projects, and that industry professionals aspire to join. Citadel's reputation has been built on a set of three principles that form our core values: Integrity, Professionalism, and Responsiveness.

ABOUT THE ROLE
The Marketing & Proposal Manager/AEC is responsible for the development and production of proposals and statements of qualifications in response to various procurement solicitations in collaboration with the CEO, Market Sector Leader, and staff. This position requires strategic thinking, excellent technical writing abilities, exceptional time management and organizational skills, superior interpersonal skills with clients and staff members, and mastery of the best practices in marketing and brand development for a construction project management consultancy group.

ABOUT YOU
We are seeking an experienced, skilled Marketing & Proposal Manager/AEC to lead the development of complex proposals and presentations to win competitive projects in California. This role requires exceptional leadership skills to drive the process and coordinate and develop compliant and compelling responses to RFPs/RFQs, client interviews, and presentations. The Marketing & Proposal Manager/AEC will provide guidance, training, and assistance to the team in effective proposal writing, coordination, and preparation of presentations. The successful candidate must effectively convey the messaging identified through prepositioning, including win themes, differentiators, and value propositions and comprehensively customize all aspects of the proposal.

As a Marketing & Proposal Manager/AEC you will:

• Be a vital member of the company’s leadership team and will provide direct support and guidance to many levels of management and administration throughout the company.
• Will have an exceptional opportunity to thrive in a company that really values its employees and clients.
• Reporting directly to the President/CEO and will be strategically positioned to guide the company with its expansion goals and set forth the best practices possible regarding proposal initiatives and successful client matches.

BASIC QUALIFICATIONS

• Must have a B.A. degree from an accredited College or University in Business Administration, Communications, Marketing, English or Journalism, Architecture, Engineering, Construction Management, or a related field of study.
• Drive proposal strategy and development of creative, compelling, and targeted proposals across all practices.
• Coordinate closely with other team members and subject matter experts to support prepositioning through submission.
• Highlight strengths and differentiators throughout all sections of the proposal and presentations.
• Facilitate coordination with technical staff in developing strategic proposal responses to meet proposal requirements.
• Develop Requests for Information based on client RFPs/RFQs and collaborate with subconsultant teaming partners for proposal needs.
• Customize all sections of proposals, including resumes and project descriptions.
• Lead and participate in proposal meetings, reviews, and related activities.
• Review proposal drafts and final versions for responsiveness, compliance, accuracy, quality, consistent writing style, and effective layout and design.
• Support the development and implementation of pursuits and strategic pursuit processes.
• Lead the development of proposals and presentations, including key messages, themes, and differentiators.
• Conduct meetings to drive content plans, and work with marketing team to develop graphics and layout in line with brand standards.
• Build and maintain relationships with technical staff, subject matter experts, and prospective teaming partners to promote effective communication and partnerships.
• Assist with presentations, conduct technical staff interviews, archive proposals, and update company/business information.
• Conduct sales opportunity reviews that focus company resources on opportunities which best align with the Citadel CPM business plan.
• Establish and maintain a digital searchable OM/CRM database to include the full lifecycle of opportunities, client history, active projects, and archived project history.
• The OM/CRM shall include a database for employee resumes including maintenance of key elements such as project experience, client history, and certifications.
• Lead the effort to generate theCitadel CPM Newsletter. This effort requires a combination of project management, original content creation, design, and publishing skills and abilities.

REQUIRED QUALIFICATIONS

• 15 years professional experience, including at least five years as the lead manager of proposal creation and delivery in the AEC Industry with a preference for the construction management field.
• High level of motivation to succeed in a highly competitive market by identifying growth opportunities for Citadel CPM and matching those opportunities with exceptionally prepared and marketed proposals.
• Demonstrated experience in creating winning proposals in response to Requests for Qualifications and Proposals issued by Public Agencies (City, County, State and Federal level).
• Critical thinking coupled with excellent written and verbal communication skills.
• Meticulous attention to meeting project deadlines and adhering to budget limitations is essential.
• Effective collaboration skills to work harmoniously with project pursuit teams.
• A passion to lead and mentor proposal managers and coordinators to assure the continuous growth and development of the marketing team.
• Ability to oversee sensitive information and maintain discretion.
• Software proficiencies:
  Adobe Creative Cloud (Illustrator, Photoshop, InDesign, & Acrobat Pro)
  Canva
  Microsoft Office Suite (Word, Excel, Power Point)
  Microsoft SharePoint
  Deltek Vantagepoint
  Website Builder: WordPress/Wix/SquareSpace/Etc.

*Consideration of Exceptional Experience:

In the event that a candidate for this position can demonstrate exceptional professional experience, training and/or superior achievement in the specific duties outlined herein (and these accomplishments approximate the training and/or experience that would ordinarily be derived from formal education culminating in a degree), the candidate may still be considered for this position.

PHYSICAL DEMANDS:
This position is generally expected to be in person working from the Pasadena office. The physical demands associated with this position are consistent with working indoors in an office setting with an automated air system. The position is primarily sedentary with movement throughout the workday to include a wide-range of physical movement such as standing, prolonged sitting, reaching, lifting up to 20 pounds, carrying up to 20 pounds, working in files, long periods of typing on a keyboard, manually reviewing documents, extensive reading and writing, talking on the telephone and when meeting with other individuals, attending video-based meetings such as Teams and/or Zoom, and other physical activities related to working in a typical office setting. Occasional driving or travel may be necessary.

Additional Requirement:
Valid and current driver’s license and automobile insurance.

Citadel is committed to a diverse and inclusive workplace environment. Citadel is an equal opportunity employer and does not discriminate based on race, natural origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

To request an interview accommodation please send an email to [e-mail]

In compliance with the local law, we are disclosing compensation, or a range therefore for location where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, licenses, skill set, experience and/or performance.

Pay range $120,000/year - $140,000/year salary per year.

Featured Benefits

Medical Insurance
Vision Insurance
Dental Insurance
401K
Life and Long-Term Disability Insurances
Paid Time Off (PTO) for personal time, sick days, and holidays