Marketing & Proposal Coordinator

Terraphase Engineering Inc.; Oakland (CA); On-site; USD 63,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) match

Commuter Benefits

Tuition/ Licensing reimbursement

Flexible work schedule

Job summary

Terraphase Engineering Inc. is seeking a Marketing/Proposal Coordinator in Oakland to support proposals, marketing collateral, and branding across regions. You will work with the marketing team and report to the Senior Business Manager on the East Coast.

Role requires a Bachelor’s in Marketing/Communications and 2 years in the A/E/C sector, with strong communication and organizational skills. Proficiency in Word, Excel, PowerPoint, and SharePoint is expected; InDesign/Acrobat a plus.

Qualifications

• Bachelor's degree in Marketing, Communications, or a related field.
• Minimum 2 years of A/E/C industry experience.
• Basic computer skills required.
• Proficiency with Word, Excel, PowerPoint, SharePoint; InDesign/Acrobat; Photoshop helpful.
• Strong communication, teamwork, analytical, organizational, and client service skills.
• Self-sufficient and able to work under deadline pressure.
• Strong analytical and problem-solving abilities.

Responsibilities

• Prepare and produce proposals, cut sheets, marketing collateral in line with brand standards.
• Handle proposal production, including print, PDF, and shipment logistics.
• Proofread, edit, format, QA/QC documents and graphics for accuracy.
• Coordinate with proposal lead and staff to resolve content questions and schedule changes.
• Collaborate with marketing and technical leads to maintain style consistency and deadlines.
• Provide innovative solutions for proposals and RFPs based on experience.
• Update master files for marketing and sales materials.
• Support presentations with graphic/layout assistance as needed.
• Participate in weekly marketing calls to improve strategy and efficiency.
• Develop new opportunities and maintain client relationships with staff.

Skills

A/E/C industry experience

Excellent communication

Teamwork

Organizational skills

Technical writing

Client service

Self-sufficient

Problem solving

Education

Bachelor's Degree in Marketing/Communications or similar

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Adobe InDesign

Adobe Acrobat

Adobe Photoshop

Job description

Terraphase offers cost-effective solutions to complex environmental and engineering challenges. We listen to our clients and focus on their needs. We apply technical expertise and keen awareness of the regulatory framework to achieve our clients' project goals and objectives. The combined talent and experience of Terraphase's engineers, geologists, and scientists form the foundation for a comprehensive environmental management approach.

Description

We are seeking a self-motivated, goal-oriented individual to join our growing organization as a Marketing/Proposal Coordinator. Teaming with our marketing team, the role will help support the company's various geographic regions while reporting directly to the Senior Business Manager on the East Coast.

The Role

• Prepare and produce proposals, cut sheets, marketing collateral and other documents, in compliance with established Terraphase professional standards for brand, style, format, and content.
• Perform all aspects of proposal production, including print production of hard copies, production of electronic/PDF copies, and arranging shipment/delivery.
• Proofread, edit, format, QA/QC documents and graphics for accuracy, spelling, grammar, clarity of communication, consistency, and layout.
• Communicate efficiently and effectively with proposal technical lead and other key staff to resolve content questions, changes in the schedule, and other timeline constraints.
• Collaborate with other marketing staff and proposal technical leads to track updates to style sheets, ensure consistency of voice and content, and meet deadlines.
• Provide innovative solutions to proposals and RFPs based upon experience and technical knowledge.
• Update the master files from which marketing and sales materials are sourced.
• May be asked to support preparation of business-critical presentations by providing graphic and layout assistance to improve the quality of the presentation produced.
• Participate in weekly calls with marketing team to effectively communicate strategies and opportunities to improve the process, outcome, and efficiency of the sales and marketing efforts.
• Work in conjunction with proposal technical leads and other key staff to actively develop new opportunities and maintain existing relationships.

Who You Are

• Bachelor's Degree required in Marketing, Communications, or similar degree.
• 2 years’ experience of A/E/C industry experience.
• Basic computer skills.
• Working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint; Adobe InDesign and Acrobat. Adobe Photoshop would be helpful.
• Prior experience with developing and/or implementing campaigns on social media platforms a plus.
• Must possess excellent communication, teamwork, analytical, organizational, technical writing, and client service skills.
• Self-sufficient and ability to work under pressure of deadlines.
• Strong analytical and problem-solving skills.

Compensation for this position is based on years of experience, technical expertise, technical education, and geographic location.

Pay Range: $62,500 USD - $85,000 USD

Who We Are

We are an environmental consulting company that offers cost-effective solutions to complex environmental and engineering challenges. We apply technical expertise and keen awareness of the regulatory framework to achieve our clients' project goals and objectives. The combined talent and experience of Terraphase's engineers, geologists, and scientists form the foundation for a comprehensive environmental management approach.

Terraphase was founded with the goal of developing a full-service engineering and consulting firm that provides high-quality services to clients with regional and nationwide operations. We are driven by creating valuable work products for our company and clients, and a rewarding environment for our employees. Our staff is comprised of registered professionals in civil engineering, geology, hydrogeology, and geotechnical engineering.

Our unique company culture philosophy of appreciating and recognizing individuals for their work, leadership, and mentoring, while supporting and encouraging a healthy personal and professional lifestyle help to make Terraphase one of the best places to work.

Benefits

Terraphase offers an extensive benefits package including;

• Medical
• Dental
• Vision
• Employer Paid Life Insurance
• Long-Term Disability
• a generous 401(k) match
• Commuter Benefits
• TerraLunches
• TerraTalks
• Tuition/Licensing/Professional Development Reimbursement
• Flexible Work Schedule
• ongoing company-sponsored events

EOE STATEMENT

Terraphase is an Equal Opportunity Employer, committed to an inclusive & diverse work environment where individual strengths and diverse viewpoints are respected and complement each other to achieve common goals. (EOE M/V/F/D)

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