Marketing & Proposal Coordinator

Apex Companies; Boise (ID); Hybrid; USD 65,000 - 78,000; Full time

Benefits offered by this job

Medical & dental

Life & disability insurance

401k match

Tuition assistance

Cross-training

Bonus incentives

Job summary

Apex Companies is seeking a Marketing & Proposal Coordinator to drive proposal efforts for infrastructure, environmental, and stormwater projects nationwide. You will collaborate with marketers, PMs, and leadership while coordinating with Portland and Vancouver teams to win new work.

The role emphasizes developing materials, maintaining CRM data, and supporting events. Proficiency in InDesign and MS Office is required, with a minimum of two years in a marketing role within AEC or professional

Qualifications

• 2+ years of marketing experience in the AEC or professional services fields.
• Ability to work from Portland, OR, and/or Vancouver, WA office 1–2 days a week.
• Proficiency in Adobe InDesign and Microsoft Office; strong writing and communications skills.

Responsibilities

• Collaborate with marketers, project managers, support staff and leadership on proposals and related tasks.
• Lead the proposal process for low- to medium-complexity pursuits from go/no-go to submittal and interviews.
• Write, catalog and update project materials such as descriptions, resumes and client references.
• Produce proposals in person from Portland or Vancouver offices as needed.
• Coordinate shipping and travel for proposal delivery.
• Support events and tradeshows; perform proofreading and quality reviews of marketing materials.
• Update CRM and related databases; fulfill other marketing tasks as needed.

Skills

Writing

Communication

Organization

Education

Degree in communications/marketing

Tools

Adobe InDesign

Microsoft Office

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work. Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes. As we continue to grow, we’re focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what’s possible. At Apex, you don’t just join a company, you help shape what comes next.

Your Responsibilities as a Marketing & Proposal Coordinator

• Collaborate with marketers, project managers, support staff, and leadership onpositioning,proposals,statements of qualifications, rosters,interviews,and related tasks on infrastructure, environmental, and stormwater projects across the country.
• Work alongside local marketers based in Portland, Oregon, and Vancouver, Washington, in pursuit of new work, with an emphasis on projects in the Pacific Northwest.
• Assist with the retrieval and tracking of requests for proposals/qualifications
• On low- to medium-complexity pursuits—Lead the proposal process, fromgo/no-go discussionthrough drafts and reviews, to submittal and (when applicable)interview. Includes layout, writing, and coordination.
• Assist with the writing, cataloging, and updating of project materials, such as project descriptions, team resumes, and client references.
• Produce proposals in person, as needed, from either the Portland, Oregon, or Vancouver, Washington office.
• Coordinate shipping and travel to client locations for proposal delivery, as needed.
• Support special events and tradeshows, on occasion.
• Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
• Update the client relationship management (CRM) system and related databases.
• Fulfill other marketing and proposal tasks, as needed.

What we're looking for

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
• Minimum 2 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields.
• Ability to work from the Portland, Oregon, and/or Vancouver, Washington office for training and teambuilding 1-2 days a week (flexible schedule).
• Proficiency in Adobe InDesign and Microsoft Office.
• Developing knowledge of AI for proposal generation, research, and daily tasks.
• Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment.
• Excellent writing and communications skills, with the ability to adapt to different communication styles.
• Valid driver's license, safe driving history and reliable transportation.
• Sponsorship is not available for this position now or in the future.

Why you'll love working for us

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

Apex Title: Sr Marketing & Proposal Coordinator

Annual Expected Pay Range: $65,000 — $78,000 USD

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer