Marketing Proposal Assistant – AEC

Apex Companies; Fort Myers (FL); Hybrid; USD 31,684 - 38,572; Full time

Benefits offered by this job

Company-subsidized benefits

Hybrid work option

Bonuses or incentives

Job summary

Apex Companies in Fort Myers is seeking a Marketing Proposal Assistant to support the marketing team through proposal prep, resume creation, and layout. The role emphasizes attention to detail and effective communication across marketing tasks.

You will monitor project opportunities, assist at events, and develop design skills in Adobe InDesign and Microsoft Office. Hybrid work may be available after training; occasional travel may be required.

Qualifications

• Degree, certification, or equivalent in communications, marketing, business, English, journalism, or related field.
• 0–3+ years of professional experience.
• Foundational writing and editing abilities; graphic design a plus.
• Ability to learn Adobe InDesign.
• Basic skills in Microsoft Office Suite, including PowerPoint.
• Occasional event support during nonbusiness hours.
• Strong organizational, multitasking, and prioritizing skills with attention to detail.
• Ability to work in-person at the Fort Myers office; hybrid possible after training.
• Occasional travel between Apex offices for proposals.
• Valid driver’s license and reliable transportation.
• Sponsorship is not available for this position.

Responsibilities

• Assist the Marketing team in the proposal process: info gathering, resume creation, document layout, proposal submission, and interview presentations.
• Monitor websites for new project opportunities.
• Support special events and trade shows.
• Develop layout and graphic design skills in Adobe software (InDesign) and Microsoft Office (PowerPoint, Excel, Word).
• Proofread and ensure quality of marketing materials; aesthetics and compliance reviews.
• Update CRM with relevant data.
• Travel between Apex offices and client locations to deliver proposals as needed.
• Fulfill additional administrative tasks.

Skills

Writing & editing

Graphic design

Organizational skills

Communication skills

Attention to detail

Education

Degree in communications/marketing/business/English/journalism

Tools

Adobe InDesign

PowerPoint

Excel

Word

Microsoft Office

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

Your Responsibilities as a Marketing Proposal Assistant:

• AssisttheMarketingteamin theproposalprocess,including info gathering, resume creation,documentlayout,proposalsubmission, and interview presentations.
• Monitor websites for new project opportunities.
• Supportspecialeventsand trade shows.
• Developlayout and graphic designskills in Adobe software (emphasis on InDesign) and Microsoft Office (PowerPoint, Excel, Word).
• Performtasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
• Make updatesinthe relationship management (CRM) system.
• Travel between Apex officesand toclient locations to deliver proposalsas needed.
• Fulfill other administrative tasks as needed.

What we're looking for:

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
• 0-3+ years of professional experience.
• Foundational writing and editing abilities. Graphic design skillsa plus.
• Ability to learn Adobe InDesign.
• Basic skills in Microsoft Office Suite, including PowerPoint.
• Availability for occasional event support during nonbusiness hours,such ascommunity events.
• Solid organizational, multitasking, and prioritizing skills with strong attention to detail.
• Capacity to thrive in a fast-paced environment, with the ability to work under pressure to meet deadlines.
• Ability to work in-personat theFort Myers office. A hybridworkarrangement may bepossiblepending training and positive performance.
• Ability to travel between offices for related tasks on occasion.
• Valid driver's license, safe drivinghistoryand reliable transportation.
• Sponsorshipis not availablefor this position now or in the future.

Why you'll love working for us:

• Collaboration with more than two dozen Apex Marketers across the country.
• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 50+ locations across the US.

Apex Title: Marketing & Proposal Coordinator

Hourly Expected Pay Range

$23 — $28 USD

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer