Marketing Projects & Events Coordinator

VPI; Appleton (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

VARC is seeking a Marketing and Communications Coordinator to support internal departments with marketing requests, coordinate campaigns, events, and communications, and maintain the systems that track calendars, assets, and sponsorships. The role involves collaboration with internal teams, vendors, and community partners to ensure timely, accurate material delivery and messaging.

Responsibilities include coordinating project timelines, distributing marketing materials for programs and events,

Qualifications

• Strong organizational and time-management skills with the ability to manage multiple tasks, deadlines, calendars, and project details.
• Excellent written and verbal communication skills with staff, vendors, sponsors, contributors, community partners, and other marketing audiences.
• Strong attention to detail, discretion with sensitive information, and consistent follow-through.
• Familiarity with Microsoft 365, forms, spreadsheets, project-tracking systems, email marketing tools, social media platforms, website editing, and contact or constituent-management systems.
• Collaborative mindset and sound judgment, including the ability to follow direction, recognize when escalation is needed, and respond constructively to changing priorities.
• Associate or bachelor’s degree in marketing, communications, business, nonprofit management, or a related field preferred.
• One to three years of related experience in marketing, communications, project or event coordination, administrative coordination, or contributor stewardship preferred.

Responsibilities

• Serve as a primary point of contact for marketing requests from internal departments by gathering information, clarifying routine needs, tracking requests, and routing work to the appropriate marketing team member.
• Coordinate marketing projects from intake through completion by maintaining timelines, deliverables, approvals, and communication among internal teams, vendors, and external partners.
• Monitor project status, identify missing information or potential delays, and follow up with responsible parties to keep work moving.
• Maintain shared marketing calendars, project trackers, templates, asset libraries, photo files, and departmental documentation.
• Coordinate printing, promotional materials, vendor orders, and the delivery or pickup of completed materials.
• Support the continued improvement of marketing request forms, workflows, templates, tracking tools, and shared processes.

Skills

Organization

Communication

Attention to detail

Multitasking

Collaboration

Microsoft 365

Education

Bachelor’s degree preferred

Tools

Microsoft 365

Forms

Spreadsheets

Project tracking systems

Email marketing tools

Website editing

Job description

VARC is seeking a Marketing and Communications Coordinator to support internal departments with marketing requests, coordinate campaigns, events, and communications, and maintain the systems that track calendars, assets, and sponsorships. The role involves collaboration with internal teams, vendors, and community partners to ensure timely, accurate material delivery and messaging.

Responsibilities include coordinating project timelines, distributing marketing materials for programs and events,