Marketing Project Specialist (Events)

GrowthAssistant; United States; Remote; USD 50,000 - 75,000; Full time

Job summary

GrowthAssistant is seeking a Digital Marketing and Events Coordinator to manage automotive trade shows across the US and Canada. The role involves coordinating logistics, vendor management, and collaboration with marketing teams to generate leads and optimize event strategies. This position offers remote work flexibility and various benefits, making it ideal for those eager to grow in a dynamic environment.

Benefits

Work From Home

Attendance, Performance, and Referral Bonuses

Paid Holidays and Time Off

Health Insurance Card

Qualifications

• 2+ years in event coordination and logistics.
• Experience with HubSpot workflows, automation, and reporting.
• Basic to intermediate Excel/Sheets experience.

Responsibilities

• Coordinate end-to-end execution of automotive trade shows.
• Manage vendor relations and sponsorship proposals.
• Track and measure results from events and tradeshows.

Skills

Event coordination

Logistics management

Communication

Proactive mindset

Tools

HubSpot

Excel

Asana

Job description

GrowthAssistant is looking for a Digital Marketing and Events Coordinatorfor our growth marketing team in the US. This teammate will coordinate end-to-end execution of automotive trade shows across the US and Canada, including vendor management, sponsorship submissions, travel arrangements, and pre-event marketing initiatives. Collaborated with marketing, sales, and RevOps teams to generate leads, schedule meetings, track event KPIs, and maintain accurate data in HubSpot CRM.

This is a great opportunity for someone who wants to work with a well-known brand and wants continuous learning and growth during their career.

The Benefits

• Work From Home
• Attendance, Performance, and Referral Bonuses
• Paid Holidays and Time Off
• Health Insurance Card

The Role

• Research and make a list of automotive trade shows, audience profiles, and sponsorship opportunities in the US & Canada market
• Work with the head of marketing to evaluate and identify trade shows to attend and sponsor
• Work with trade show and event hosts to submit a sponsorship proposal and required documents in a timely manner
• Support the planning, strategizing, and project management across all aspects of event/trade show execution from start to finish — including coordinating with booth vendors, managing all venue logistics and onsite event support, booking employee travel and hotel, and executing pre-event promotions (email and social) and field enablement
• Work with the sales team and revenue operations to invite and schedule meetings with attendees
• Track and measure results from every event and tradeshow—booth visitors, demos, and ensure every qualified lead is followed up in a timely manner
• Manage multiple, complex timetables with many events and trade shows at a time
• Support 4 - 12 team members attending auto trade shows and conferences
• Assist with hotel bookings
• Pull data from event portals into CRM Hubspot

The Requirements

• 2+ years in event coordination and logistics
• Experience with Hubspot
  • Workflows and Automation
  • Reporting
  • Creating email campaigns and sequences
• Basic to intermediate Excel/Sheets experience (Calculating # of customers needed based on event investment, using conversion rates, using formulas provided)
• Exceptional written and verbal English communication
• Familiarity with Gmail and Slack for internal comms
• Proactive Mindset - Able to look ahead and make recommendations
• Ability to work PST 8 am - 5 pm

Nice-to-have

• Experience in field marketing
• Experience with Asana or similar PM tool