Marketing Project Manager

True-Media; Dallas (TX); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Insurance coverage (medical, dental, &

Vision & life insurance

Job summary

True Media in Dallas (and other locations) is seeking a Project Manager/Account Coordinator for a hybrid role. Responsibilities include creating and managing statements of work, budgets, timelines, and client communications to deliver campaigns on time and within scope.

The ideal candidate has 1+ year in marketing/advertising, a bachelor’s in advertising/marketing/communications, and thrives in a collaborative agency setting with a 3 days in-office, 2 days remote schedule.

Qualifications

• Experience in a project management/coordinator role in marketing/agency settings.
• At least 1 year of marketing/advertising experience including internships.
• Bachelor's degree in advertising, marketing or communications preferred.

Responsibilities

• Develop and manage statements of work meeting client needs and agency services.
• Monitor account activity against SOW and manage scope changes.
• Develop hours estimates and track via reports and sheets.
• Facilitate time allocations and manage billing status.
• Set up and close job numbers, campaign codes, and media plans in Advantage.
• Organize files on server/drive and manage client documents and reports.
• Create campaign timelines and ensure deadlines are met.
• Ensure spend aligns with media authorizations and build fee sheets.
• Arrange client and internal meetings; record notes and action items.
• Lead internal status meetings and support client status discussions.
• Promote adherence to agency processes and clear account communication.

Skills

Project Management/Coordinator

Marketing/Advertising experience

Education

Bachelor's degree in advertising/marketing/communications

Job description

Open position in all True Media office locations, including Kansas City, MO, Columbia, MO, St. Louis, MO, Portsmouth, NH, Dallas, TX and Minneapolis, MN; Hybrid work schedule: 3 days in the office, 2 days working from home

Visa Sponsorshipis not available for this position, now or in the future. Applicants must be legally authorized to work in the United States on a permanent basis without requiring employer sponsorship.

Essential Duties and Responsibilities (Other duties may be assigned)

Statements of Work

• Develop and manage statements of work that meet client needs, outlines the agency's services and compensation, and minimizes the agency's risk.
• Monitor account activity against the statement of work and alerts the internal team about out of scope activity, and then manage scope changes or additional needed changes.
• Develop hours estimates and then manage those estimates through a collaborative process with the account team. Pull hours reports and update tracking sheets on a routine basis.
• Facilitate discussions and adjustments concerning time allocations with team members as needed. Manage application and billing status of the account time.

Client Setup

• Understand client organizational needs in order to facilitate client setup in Advantage.
• In Advantage, responsible for the setup and closing of job numbers, campaign codes, and media plans.

File Management

• Manage the organization and consistent naming of files on the server, Google drive, and any other location where files need to be stored. Focus on key documents such as creative files from the client, contracts, statements of work, media briefs, channel strategies, measurement strategies, tactical plans, creative specifications, client invoices, and campaign performance reports/decks.

Timeliness and Task Management

• Develop and document campaign timelines collaboratively with account teams. Provide communication to team members and clients as needed about timelines and tasks. Ensure deadlines are met and client deliverables are completed.
• Track timelines and tasks in project management software.

Budget Management

• Ensure campaign spends are in alignment with media authorizations through regular report checks from Advantage.
• Build fee sheets for billing.
• Ensure accurate and timely client invoicing.
• Facilitate reconciliation completion within a 60-day window of campaign completion.

Client & Internal Meetings

• Schedule client and internal team meetings.
• Manage agendas for internal team meetings and assists the client strategist with client meeting agendas by collecting internal input on the agenda.
• Record meeting notes and action items. Share note recaps and action items with the internal team, client, and agency partners.
• Lead internal status meetings, and participate in client status meetings as needed.

Steward Agency Process and Roles

• Facilitate adherence of the account team to agency roles and processes.

Account Communication

• Proactively facilitate internal account communication, including resolution of issues. Assist the client strategist in ensuring client requests are acknowledged within 24 hours.

Qualifications- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prior work experience in a Project Management/Coordinator or Account Manager/Coordinator role in a marketing or agency setting or equivalent duties.
• Minimum of 1 year equivalent experience in marketing or advertising positions including internship experience.

Education

• Bachelor's degree from four-year college or university, degree or concentration in advertising, marketing or communications preferred; or one to two years related experience and/or training; or equivalent combination of education and experience.
• The chance to be a part of a growing company and the next success story
• Amazing opportunities for career development
• Recognition programs
• Employee referral bonus
• Hybrid work schedule; 3 days in the office, 2 days working from home
• Fun and collaborative work environment
• Casual dress code
• Insurance Coverage (medical, dental, vision, life, and disability)
• 401(k) retirement plan, with employer 4% match
• Work/life benefits, including mental health and wellbeing support
• Flexible Time Off Policy
• Paid holidays, including agency soft closing Christmas Eve-New Year's Day
• Paid leave options, including sick leave, medical leave for self and family, and parental leave

California Residents - Please review our Privacy Notice here .

This position does not provide visa sponsorship now or in the future.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in True Media's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.