Marketing Project Manager

Beacon Hill Staffing Group, LLC; Boston (MA); Hybride; USD 90 000 - 120 000; Plein temps

Résumé du poste

Beacon Hill Staffing Group, LLC is seeking a Marketing Project Manager for a 12+ month engagement, onsite 3 days and 2 days remote in the Boston area.

You will lead marketing and creative projects, liaise across Marketing, Strategic Communications, and Creative teams, and optimize workflows using Asana.

The role emphasizes schedule management, risk mitigation, and scalable processes to improve efficiency and accountability.

Responsabilités

• Manage marketing and creative projects from intake through development, review, approval, production, deployment, and completion.
• Serve as the primary day-to-day PM liaison between Marketing, Strategic Communication, and Creative teams, including attending Creative team daily meetings.
• Facilitate prioritization of marketing and creative requests with Senior Director of Marketing and Creative leadership, tracking workload, deadlines, dependencies, and resources.
• Develop and maintain project schedules, milestones, deliverables, owners, and deadlines; ensure stakeholders understand responsibilities and next steps.
• Monitor concurrent projects and identify schedule risks, bottlenecks, resource conflicts, and overdue deliverables; escalate issues as needed.
• Serve as the primary operational owner of Marketing's Asana project management system; ensure projects are accurately entered, assigned, categorized, scheduled, and maintained.
• Develop and maintain Asana templates, workflows, dashboards, and reporting to show active projects, workloads, deadlines, volume, and completion.
• Establish and maintain standardized intake, briefing, review, approval, and closeout processes to improve efficiency and accountability.
• Manage the flow of creative work through development, internal review, stakeholder approval, production, trafficking, and deployment.
• Establish and maintain file naming, version control, final creative files, approvals, and archival standards to ensure current, approved materials are used.
• Maintain organized archives of final marketing assets and historical campaign materials.
• Maintain records of marketing and advertising creative, including materials run, where they run, and when across paid and owned channels.
• Track campaign flight dates, placements, formats, and versions to support planning, reporting, and knowledge management.
• Coordinate delivery and trafficking of approved creative files to internal teams, external agencies, vendors, media partners, and stakeholders; ensure materials meet specs and deadlines.
• Coordinate with Marketing, Creative, Strategic Communications and related teams to align messaging, timing, and deployment across channels.
• Partner with Senior Director of Marketing to refine processes, tools, roles, service standards, and governance for the marketing operating model.
• Identify recurring workflow challenges and suggest improvements to increase efficiency, accountability, transparency, and collaboration.
• Respond to customer, vendor, and coworker inquiries professionally and timely.
• Perform other duties and projects as assigned.

Description du poste

Role

Marketing Project Manager

Duration: 12+ months with the potential to extend

Onsite Requirement: 3 days onsite, 2 days remote

Responsibilities

• Manage marketing and creative projects from intake and scoping through development, review, approval, production, deployment, and completion.
• Serve as the primary day-to-day project management liaison between the Marketing, Strategic Communication, and Creative team, including participating in Creative team daily meetings to review priorities, workloads, deadlines, and project status.
• Facilitate prioritization of marketing and creative requests in partnership with the Senior Director of Marketing and Creative leadership, providing visibility into workload, deadlines, dependencies, and resource constraints.
• Develop and maintain project schedules, milestones, deliverables, owners, and deadlines and ensure stakeholders understand responsibilities and next steps.
• Monitor concurrent projects and proactively identify schedule risks, bottlenecks, resource conflicts, competing priorities, and overdue deliverables; elevate issues as appropriate.
• Serve as the primary operational owner of Marketing's Asana project management system and ensure projects are accurately entered, assigned, categorized, scheduled, and maintained.
• Develop and maintain Asana templates, workflows, dashboards, and reporting to provide visibility into active projects, workloads, deadlines, project volume, and completion.
• Establish and maintain consistent project intake, briefing, review, approval, and closeout processes to improve efficiency and accountability.
• Manage the flow of creative work through development, internal review, stakeholder approval, production, trafficking, and deployment.
• Establish and maintain standards for file naming, version control, final creative files, approvals, and archival to ensure teams and stakeholders are working from current, approved materials.
• Maintain an organized and accessible archive of final marketing and communications assets and historical campaign materials.
• Maintain comprehensive records of marketing and advertising creative, including what materials run, where they run, and when across paid and owned channels.
• Track campaign flight dates, placements, channels, formats, creative versions, and other relevant deployment information to support planning, reporting, and institutional knowledge.
• Coordinate delivery and trafficking of approved creative files to internal teams, external agencies, vendors, media partners, and other stakeholders and confirm materials meet required specifications and deadlines.
• Coordinate with Marketing, Creative, Strategic Communications teams and, as appropriate, Social Media/Digital Strategy, In-Station Communications/TNC, and Call Center teams to support alignment of messaging, creative, timing, and deployment across channels.
• Partner with the Senior Director of Marketing to develop and refine processes, tools, roles, service standards, and governance that support the marketing operating model.
• Identify recurring workflow challenges and recommend process improvements that increase efficiency, accountability, transparency, and collaboration.
• Respond to customer, vendor, and coworker inquiries in a professional and timely manner.
• Perform all other duties and projects as assigned.

Equal Opportunity Statement

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California Residents

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Beacon Hill Technologies, a premier National Information Technology Staffing Group, provides world class technology talent across all industries utilizing a complete suite of staffing services. Beacon Hill Technologies' dedicated team of recruiting and staffing experts consistently delivers quality IT professionals to solve our customers' technical and business needs. Beacon Hill Technologies covers a broad spectrum of IT positions, including Project Management and Business Analysis, Programming/Development, Database, Infrastructure, Quality Assurance, Production/Support and ERP roles.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Closing Message

We look forward to working with you. Beacon Hill. Employing the Future