Marketing Project Manager

Thornton Tomasetti; Alameda (CA); On-site; USD 90,000 - 180,000; Full time

Benefits offered by this job

HIP PPO medical plan

Excellent retirement plan

Tuition reimbursement

Education benefits

Job summary

Abbott is a global healthcare leader offering a comprehensive portfolio across diagnostics, medical devices, nutritionals, and branded medicines. This role focuses on marketing project and workflow management, content approval, and cross-functional collaboration across digital, CRM, and product marketing channels.

You will coordinate reviews with Medical, Legal, Regulatory, and Marketing stakeholders, track timelines, and optimize asset workflows using leading tools like Wrike and Veeva Vault.

Qualifications

• Associate degree in Marketing, Business, Operations, Communications, Quality Management, or related field.

Responsibilities

• Own and manage the creative intake process for marketing initiatives across digital, CRM, performance marketing, retail, social, ecommerce, and product marketing channels.
• Champion content approval workflows supporting Lingo's marketing initiatives.
• Facilitate project kickoffs and ensure clear project requirements, timelines, dependencies, and deliverables are documented.
• Partner with cross-functional stakeholders to gather, track, and resolve feedback efficiently.
• Monitor project schedules, milestones, risks, and priorities to ensure deadlines are met.
• Maintain visibility of project status and communicate updates to stakeholders.
• Manage marketing asset workflows within Wrike and Veeva and/or comparable Quality Management Systems.
• Coordinate review and approval processes involving Medical, Legal, Regulatory, and Marketing stakeholders.
• Review promotional materials and ensure document accuracy, version control, and content fidelity.

Skills

Project management

Marketing operations

Traffic management

Cross-functional collaboration

Attention to detail

Verbal communication

Tool proficiency

Education

Associate degree in Marketing/Business

Bachelor's degree preferred

Tools

Wrike

Monday.com

Veeva Vault

SharePoint

Microsoft Teams

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION

Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life.

You’ll also have access to:

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

We offer a competitive salary and benefits package, flexible working, and the chance to do some of the most meaningful work of your career.

What You’ll Work On

Marketing Project & Workflow Management

Own and manage the creative intake process for marketing initiatives across digital, CRM, performance marketing, retail, social, ecommerce, and product marketing channels.

Champion content approval workflows supporting Lingo's marketing initiatives.

Facilitate project kickoffs and ensure clear project requirements, timelines, dependencies, and deliverables are documented.

Partner with cross-functional stakeholders to gather, track, and resolve feedback efficiently.

Monitor project schedules, milestones, risks, and priorities to ensure deadlines are met.

Maintain visibility of project status and communicate updates to stakeholders.

Quality Management & Content Approval

Manage marketing asset workflows within Wrike and Veeva and/or comparable Quality Management Systems.

Coordinate review and approval processes involving Medical, Legal, Regulatory, and Marketing stakeholders.

Review promotional materials and ensure document accuracy, version control, and content fidelity.

Upload, organize, and maintain approved marketing content within quality management systems.

Ensure compliance with internal approval processes, documentation standards, and content governance requirements.

Support audit readiness through accurate documentation and content traceability.

Creative Operations & Traffic Management

Serve as the central point of contact for project traffic flowing through the creative organization.

Assign and route work to designers, writers, and creative partners based on skillset and capacity.

Manage creative review schedules, stakeholder review sessions, executive reviews, and approval milestones.

Capture meeting notes, action items, and decisions and communicate next steps to teams.

Facilitate recurring project status meetings and workload reviews.

Resource Planning & Asset Management

Maintain project tracking systems, job numbering conventions, project dashboards, and reporting tools.

Create and maintain project folders, file structures, naming conventions, and documentation repositories.

Manage asset routing for approvals, MLR submission, final release, and digital asset management uploads.

Support creative resource allocation planning in partnership with Creative leadership.

Technology & Process Optimization

Maintain project workflow platforms including Monday.com, Wrike and related project management tools.

Identify opportunities to improve workflow efficiency and project execution.

Support adoption of new marketing operations technologies and processes.

Develop and maintain operational documentation, templates, and best practices.

Required Qualifications

• Associate degree in Marketing, Business, Operations, Communications, Quality Management, or a related field.
• 2 to 4 years of experience in Marketing Project Management, Marketing Operations, Creative Operations, Traffic Management, or Content Operations.
• Experience working within a regulated industry such as Health & Wellness, Medical Device, Healthcare, Biotechnology, Pharmaceutical, or Consumer Health.
• Strong understanding of marketing content review and approval workflows.
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and competing priorities simultaneously.
• Experience working cross-functionally with marketing, creative, regulatory, legal, and business stakeholders.
• Proficiency with project management and collaboration tools.

Preferred Qualifications

• Bachelors Degree
• Experience with Veeva Vault or other Quality Management Systems.
• Experience managing promotional review, MLR, or content approval processes.
• Medical device or healthcare marketing experience.
• Experience supporting creative operations, traffic management, or creative production workflows.
• Familiarity with digital marketing, CRM, ecommerce, content marketing, and performance marketing channels.
• Experience using Monday.com, Wrike, SharePoint, Microsoft Teams, and digital asset management platforms.
• Comfortable learning and utilizing new technologies and workflow systems.

JOB FAMILY: Project Management

DIVISION: LNGO Lingo

LOCATION: United States > Alameda : 2901 Harbor Bay Parkway ADDITIONAL LOCATIONS:

WORK SHIFT: Standard

TRAVEL: Yes, 10 % of the Time

MEDICAL SURVEILLANCE: No

SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

Abbott is an Equal Opportunity Employer, committed to employee diversity.

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf

Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential — because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 160 countries, we create new solutions — across the spectrum of health, around the world, for all stages of life. Whether it’s next‑generation diagnostics, life‑changing devices, science‑based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health.

They push the boundaries to help manage and treat some of life’s greatest health challenges. We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings. An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce.

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The base pay for this position is $90,000.00 – $180,000.00 In specific locations, the pay range may vary from the range posted.