Marketing Programs, Events & Communications Specialist

BMA Group Global; Dorado (PR); On-site; USD 55,000 - 85,000; Full time

Job summary

BMA Group Global is seeking a Marketing Programs, Events & Communications Specialist to coordinate marketing and commercial programs, events, educational activities, and internal communications. You will independently manage requests, approvals, timelines, vendors, and cross-functional stakeholders to ensure timely execution and compliant documentation.

The role requires hands-on event coordination experience, strong project management, and the ability to travel as needed, working with

Qualifications

• Bachelor’s degree in Marketing, Business Administration, Communications, Event Management, or related field.
• 3–5 years of relevant experience in event/program management, marketing or commercial operations, communications, or project coordination.
• Hands-on experience coordinating events, congresses, educational programs, or multi-stakeholder initiatives.
• Experience in a regulated or compliance-driven environment.
• Strong project management, organizational, written communication, and stakeholder-management skills.
• Ability to work independently, manage competing priorities, and exercise sound judgment.
• Proficiency with Microsoft Office and common collaboration/project-tracking tools.
• Ability to travel as required.

Responsibilities

• Coordinate grants, educational programs, congresses, exhibit sponsorships, and other commercial support requests from intake through completion.
• Plan and execute congresses, educational meetings, and commercial events, including booth logistics, graphics, materials, shipping, and vendor coordination.
• Manage event timelines, deliverables, vendor quotations, purchase orders, invoices, and budget tracking.
• Coordinate required documentation and approval processes for educational and commercial programs.
• Serve as a primary operational liaison among Marketing, Sales, Medical/Clinical, Compliance, Legal, Finance, and external vendors.
• Draft and distribute internal program updates, event communications, and operational announcements.
• Maintain communication calendars, templates, and recurring communication tools.
• Maintain accurate, audit-ready records and documentation.
• Develop SOPs, templates, trackers, and checklists to improve workflow efficiency and consistency.

Job description

We are seeking a Marketing Programs, Events & Communications Specialist to coordinate marketing and commercial programs, events, educational activities, and internal communications. The successful candidate will independently manage requests, approvals, timelines, vendors, and cross-functional stakeholders to ensure timely execution, accurate documentation, and compliance with company requirements.

Key Responsibilities:

• Coordinate grants, educational programs, congresses, exhibit sponsorships, and other commercial support requests from intake through completion.
• Plan and execute congresses, educational meetings, and commercial events, including booth logistics, graphics, materials, shipping, and vendor coordination.
• Manage event timelines, deliverables, vendor quotations, purchase orders, invoices, and budget tracking.
• Coordinate required documentation and approval processes for educational and commercial programs.
• Serve as a primary operational liaison among Marketing, Sales, Medical/Clinical, Compliance, Legal, Finance, and external vendors.
• Draft and distribute internal program updates, event communications, and operational announcements.
• Maintain communication calendars, templates, and recurring communication tools.
• Maintain accurate, audit-ready records and documentation.
• Develop SOPs, templates, trackers, and checklists to improve workflow efficiency and consistency.

Qualifications:

• Bachelor’s degree in Marketing, Business Administration, Communications, Event Management, or a related field.
• 3–5 years of relevant experience in event/program management, marketing or commercial operations, communications, or project coordination.
• Hands-on experience coordinating events, congresses, educational programs, or comparable multi-stakeholder initiatives.
• Experience working in a regulated or compliance-driven environment.
• Strong project management, organizational, written communication, and stakeholder-management skills.
• Ability to work independently, manage competing priorities, and exercise sound judgment.
• Proficiency with Microsoft Office and common collaboration/project-tracking tools.
• Ability to travel as required.

Preferred Qualifications:

• Experience in medical device, pharmaceutical, healthcare, or life sciences.
• Experience with HCP education, grants, sponsorships, congresses, or compliance-driven approval processes.
• Experience managing event vendors, budgets, purchase orders, and invoice reconciliation.
• Experience developing or executing internal communication plans and recurring business communications.