Marketing Operations Specialist

Nscale; United States; Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Equity

Bonus potential

Flexible work arrangements

Job summary

Nscale is seeking a Marketing Procurement & Vendor Operations Specialist to own vendor onboarding, contracting, and PO processes across our global marketing function. You’ll partner with Finance, Legal, and Security to onboard vendors quickly and pay on time, with automation at the core.

You’ll automate POs, manage NDA/DPAs and contracts, and maintain a global vendor audit. The role emphasizes process excellence, cross‑regional work, and measurable impact across budgets and toolings.

Qualifications

• 3–5 years in procurement, vendor management, marketing operations, or related finance ops in a fast‑growing environment.
• Automation habit across tools and APIs with real logic in them.
• Highly organized with strong documentation and audit trails.
• Experience across regions, time zones and legal entities.

Responsibilities

• Own vendor onboarding from request to PO with SLAs.
• Automate PO creation and ensure costs are allocated to the correct center, budget, and period.
• Centralise and manage NDAs, DPAs, and contracts for marketing.
• Maintain global vendor audits and accuracy of MDF reporting processes.
• Drive automation across intake, approvals, reminders, and reporting; track cycle time and renewal pipeline.

Skills

Automation tools

Vendor management

Procurement operations

Cross-functional collaboration

Tools

Zapier

Make

Power Automate

n8n

Apps Script

Python

SQL

APIs

Airtable

Notion

Job description

Job Description:

We're looking for a Marketing Procurement & Vendor Operations Specialist to own everything vendor, contract and purchase order related across our global marketing function - and to automate as much of it as possible.

You'll work closely with marketing leads and cross functional partners in Finance, Legal & Security to make sure every vendor we work with is onboarded quickly, contracted properly and paid on time, at global scale.

Key Responsibilities

• Own vendor onboarding, from initial request through contracting to a raised purchase order, with clear SLAs agreed with each function involved.


• Automate purchase order creation wherever possible, and raise all marketing POs coded correctly to cost centre, budget and period.


• Administer and centralise all NDAs, DPAs and commercial contracts for marketing, initiating, tracking, chasing, routing for signature and filing.


• Maintain a global audit of engaged vendors.


• Work with the partnerships team to create accurate MDF request and reporting processes.


• Ensure every step and approval is documented and auditable, with the correct approver captured before any contract goes to signature.


• Ensure monthly marketing budget is captured & tracked


• Receipt invoices and resolve PO and invoice queries directly with Accounts Payable and vendors, keeping month end close clean.


• Manage software and subscription renewals, starting conversations early enough to have leverage, and surfacing duplicate or unused tooling.


• Act as the connective point between Marketing and Finance, Legal, Security and Procurement, taking that burden off marketing leads.


• Build automation into all of the above: intake, approval routing, reminders, register updates and reporting and report on cycle time, contract coverage and the renewal pipeline.

About You

• 3 - 5 years in procurement, vendor management, marketing operations, legal operations or finance operations, ideally in B2B tech or another high growth environment.


• A demonstrable habit of automating your own work: workflow tools (Zapier, Make, Power Automate, n8n), Apps Script, Python or SQL, API integrations, or Airtable and Notion databases with real logic in them. Side projects count in full.


• Highly organised across many parallel threads, with a strong instinct for documentation and audit trails.


• Experience working across multiple regions, time zones and legal entities.


• A systems mindset with a bias toward clarity, efficiency, and measurable impact.

We'd love you to tell us about something you've built or automated as part of your application. A hobby project is just as interesting to us as a work one.

What We Can Offer You

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

• Highly competitive package (base + equity + bonus) with reviews every 12 months.


• Join the fastest-growing tech startup, your chance to push boundaries, collaborate with brilliant minds, and make your mark on cutting-edge AI.


• Expect a dynamic progression plan tailored to your ambitions. Grow by trying new things, leading, challenging the status quo, and owning your impact, always with our full support.


• Human-First Flexibility: We treat you as humans first. Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.

Equal Opportunities Statement

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.

If there's anything we can do to accommodate your specific situation, please let us know.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.