Marketing Operations Manager

Cure Alzheimer's Fund; Wellesley (MA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k

Paid time off

Job summary

Cure Alzheimer's Fund is seeking a Marketing Operations Manager to serve as the operations hub for the Marketing & Communications team, coordinating projects, vendors, production and budgets.

Reporting to the VP of Marketing, this role emphasizes process improvement, dashboards, and efficient workflows to deliver high-quality work on time and within budget. This position requires 4–7 years in marketing operations and a Bachelor's degree; PMP is a plus.

Qualifications

• Bachelor’s degree in Marketing, Business, Communications, or related field.
• 4–7 years in marketing operations, project management, traffic management, production, or related discipline.
• PMP certification is a plus.
• Ability to manage multiple projects, deadlines, stakeholders, and workflows.
• Experience with print production, direct mail, vendor management, and budgets.
• Proficiency with project management and collaboration platforms.
• Experience creating workflows and improving operational efficiency.
• Ability to develop dashboards and analyze metrics for leadership.

Responsibilities

• Manage project intake, schedules, assignments, approvals, deadlines, and deliverables.
• Maintain master project calendar and provide visibility into priorities, capacity, and risks.
• Coordinate kickoffs, status meetings, action items, and follow-ups.
• Set scope, milestones, timelines, and approval workflows with stakeholders.
• Oversee print production from bids to delivery and QC.
• Coordinate large donor and organizational mailings with internal teams and external partners.
• Maintain production schedules meeting brand and quality standards.
• Track inventory and coordinate replenishment.
• Manage vendor relationships, bids, contracts, schedules, and performance.
• Process invoices and track expenditures; monitor budgets and report variances.
• Collaborate with Business Services for timely payments.
• Administer PM tools (e.g., Microsoft Teams) and build dashboards.
• Establish file management, asset organization, and version control.
• Improve workflows, templates, and operating procedures.
• Evaluate emerging technologies, including AI-enabled tools, for productivity.
• Serve as an operational partner to Marketing leadership.
• Coordinate initiatives across Philanthropy, Research, and Business Services.
• Foster a collaborative, solutions-oriented work environment.

Skills

Project management

Vendor management

Budget tracking

Operational processes

Dashboard creation

Data analysis

Communication

Cross-functional collaboration

Process improvement

Print production

Direct mail

Education

Bachelor’s degree in Marketing, Business, Communications, or related field

Tools

Microsoft Teams

Job description

Role Description

As the Marketing Operations Manager, you will serve as a central operational hub for the Marketing & Communications team, coordinating projects, managing vendors, overseeing production and budgets, and continuously improving processes that help the organization operate effectively.

We are seeking a highly organized, collaborative, and detail-oriented professional to strengthen the systems, workflows, processes, and operational excellence that support our Marketing & Communications team. Reporting to the Vice President of Marketing, this role is ideal for a project management and marketing operations professional who thrives on bringing structure, visibility, and efficiency to complex projects while ensuring high-quality work is delivered on time and within budget.

Lead Project & Traffic Management

• Manage project intake, schedules, assignments, approvals, deadlines, and deliverables across the marketing department.
• Maintain the department's master project calendar and provide visibility into priorities, capacity, and risks.
• Coordinate project kickoffs, status meetings, action items, and follow-up activities.
• Partner with stakeholders to establish scope, milestones, timelines, and approval workflows.
• Oversee print production from vendor bids and proofing through delivery and quality control.
• Coordinate large-scale donor and organizational mailings with internal teams and external partners.
• Maintain production schedules and ensure materials meet brand and quality standards.
• Track inventory levels for marketing materials and coordinate replenishment.

Support Vendor & Budget Operations:

• Manage vendor relationships, project bidding, contracts, schedules, and performance.
• Process invoices and maintain accurate tracking of marketing expenditures and commitments.
• Monitor budgets, identify variances, and provide reporting to department leadership.
• Collaborate with Business Services to ensure timely and accurate payments.

Drive Systems & Process Improvement:

• Administer project management and collaboration tools, including Microsoft Teams and related systems.
• Build and maintain dashboards and reports that provide visibility into projects, workloads, budgets, and marketing activities.
• Establish best practices for file management, digital asset organization, version control, and archiving.
• Continuously improve workflows, templates, and operating procedures that increase efficiency and consistency.
• Evaluate emerging technologies, including AI-enabled tools, that improve productivity and team effectiveness.

Foster Collaboration Across the Organization:

• Serve as a trusted operational partner to Marketing and Communications leadership.
• Coordinate initiatives across Philanthropy, Research, Business Services, and other departments.
• Help create a collaborative, responsive, and solutions-oriented working environment.

What You'll Bring:

• Bachelor’s degree in Marketing, Business, Communications, or a related field.
• 4 to 7 years of experience in marketing operations, project management, traffic management, production, or a related discipline.
• PMP certification is a plus.
• Proven ability to manage multiple concurrent projects, deadlines, stakeholders, and workflows.
• Experience with print production, direct mail, vendor management, budget tracking, and operational processes.
• Strong proficiency with project management and collaboration platforms.
• Experience creating workflows, documenting processes, and improving operational efficiency.
• Ability to develop dashboards, analyze operational metrics, and communicate insights to leadership.
• Excellent organizational, communication, negotiation, and relationship management skills.
• A proactive, customer-service mindset with strong problem-solving abilities and continuous improvement orientation.
• Passion for advancing the mission of Cure Alzheimer's Fund and supporting those affected by Alzheimer's disease.

Why Join Us?

At Cure Alzheimer's Fund, your work directly supports one of the most important health challenges of our time. You will join a dedicated team committed to accelerating scientific breakthroughs while helping build the operational foundation that enables effective communication, fundraising, and mission impact. This is an opportunity to apply your project management and operational expertise in a highly collaborative environment where organization, innovation, and continuous improvement make a meaningful difference.

Salary and Benefits:

The salary range for this position is $95,000 - 120,000 and represents the base pay the organization expects to offer for this role at the time of posting. Actual compensation will depend on a variety of factors, including but not limited to relevant experience, skills, qualifications, and geographic location. CureAlz also offers a comprehensive benefits package including medical, dental, vision, life & disability insurances, 401k retirement plan, and paid time off. This pay range and benefits information is being provided in accordance with applicable state and local pay transparency laws.

Equal Employment Opportunity & E-Verify:

Alzheimer’s disease affects people from all backgrounds. CureAlz similarly encourages applications from people of all backgrounds and will evaluate each applicant without regard to race, ethnicity, country of origin, religion, sexual orientation, gender identity, gender expression, age, genetic information (including family medical history), physical ability, or length of time spent unemployed.

CureAlz participates in E-Verify and as a US-based foundation, we adhere to all US employment legal requirements. Applicants must be permanently authorized to work in the US without current or future sponsorship or Visas.