Marketing Operations & Budget Lead

Ten Gun Design; Redmond (WA); On-site; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid holidays

Competitive PTO

Life/AD&D

Job summary

TenGun Design is hiring a Business & Operations Coordinator to support day-to-day operational needs, focusing on budget tracking, procurement, vendor management, and financial operations within the marketing organization.

You will partner with finance, procurement, and marketing leadership to ensure accuracy and timely reporting, while also handling onboarding, travel coordination, and team operations for a globally distributed team.

Qualifications

• 3+ years of experience in administrative support, business operations, or customer service in marketing/finance/procurement.
• 1+ years of experience reviewing and managing administrative budgets for marketing teams, events, travel, etc.
• Associate or Bachelor degree in Business Admin, HR, Marketing or relevant field or equivalent experience.
• Strong experience managing budgets, purchase orders, invoices, spend tracking, and vendor administration.
• Exceptional attention to detail and ability to manage large volumes of financial and operational information accurately.
• Strong organizational and communication skills with the ability to manage multiple priorities simultaneously.
• Advanced proficiency with Excel and Microsoft 365 tools.
• Experience coordinating across finance, procurement, legal, and business stakeholders.
• Experience supporting marketing, product, creative, or technology organizations preferred.

Responsibilities

• Serve as the primary coordinator for day-to-day marketing budget administration across the organization.
• Maintain budget tracking tools, spending reports, forecasts, and documentation to provide visibility into spend.
• Monitor budget utilization, track investment allocations, identify discrepancies, and support budget reviews.
• Partner with marketing leadership, finance, and business operations teams to ensure financial accuracy and reporting.
• Manage the operational lifecycle of marketing procurement activities, including statements of work, PO creation, and invoicing.
• Maintain oversight of marketing vendors, contractors, and external partners and coordinate contracts and payments.
• Support workforce administration activities including onboarding/offboarding, access requests, and equipment provisioning.
• Coordinate travel requests, team logistics, and planning for workshops and leadership meetings.
• Assist with execution of morale-building activities and team events for a globally distributed organization.
• Maintain complete, accurate, and compliant operational documentation and process guides.
• Develop and update templates, onboarding materials, operating procedures, and knowledge resources.

Skills

Budget management

Vendor administration

Financial reporting

Administrative support

Excel

Microsoft 365 tools

Budget tracking

Travel coordination

Onboarding

Education

Associate or Bachelor degree in Business Administration, Human Resources, Marketing or relevant field

Tools

Excel

Microsoft 365

Budgeting tools

Job description

TenGun Design is hiring a Business & Operations Coordinator to support day-to-day operational needs, focusing on budget tracking, procurement, vendor management, and financial operations within the marketing organization.

You will partner with finance, procurement, and marketing leadership to ensure accuracy and timely reporting, while also handling onboarding, travel coordination, and team operations for a globally distributed team.