Marketing Operations Assistant

Full Compass Systems; Madison (WI); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Hybrid schedule

On-site restaurant

Volunteer Time Off

Paid Time Off

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Full Compass Systems is seeking a Marketing Operations Assistant to support the Marketing Operations team with campaign workflows, IOs, tracking, and coordination of cross-functional activities.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while meeting deadlines in a fast-paced environment. This role offers a potential hybrid schedule and benefits typical for a mid-sized employer in Wisconsin.

Qualifications

• Associate degree in marketing, communications, business, or related field.
• Proficiency with Microsoft Office applications including Excel, Word, and Outlook.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Coordinate campaign workflows and create/route marketing insertion orders (IOs).
• Populate and maintain external ads placements within tracking systems.
• Coordinate proofing of email campaigns, website promotions, and landing pages.
• Collaborate with Category Managers to obtain featured products for marketing.
• Collect and maintain Proof of Performance documentation for external placements.
• Maintain the Marketing team's shared calendar and key deadlines.
• Sort and distribute incoming company mail to appropriate recipients.
• Provide administrative and operational support to the Marketing Operations team.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Education

Associate degree in marketing, communications, business, or related field

Tools

Excel

Word

Outlook

Job description

JOB REQUIREMENTS: Apply Description Love what you do. Support the pros behind the shows! Full Compass Systems is a family-owned business with nearly 50 years of building strong relationships with both employees and customers. We are a one-stop shop for audio, video, lighting, and musical equipment, serving organizations of all sizes, from Fortune 100 companies to local startups and everything in between.

• Potential for a hybrid schedule
• On-site restaurant
• Volunteer Time Off
• Paid Time Off
• Health,
• Dental, and Vision Insurance
• Life Insurance
• Disability Insurance
• 401(k)

The Marketing Operations Assistant provides administrative and production support to the Marketing Operations team, helping ensure the successful execution of cooperative marketing campaigns and departmental initiatives. Reporting to the Director of Marketing Operations, this role is responsible for coordinating campaign workflows, creating and distributing insertion orders, coordinating proofing processes, maintaining tracking documentation, and supporting cross-functional communication. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while meeting deadlines in a Fast-paced Environment. Essential Job Functions Create, Distribute, And route marketing campaign Insertion Orders (IOs), ensuring signed documentation is received and filed appropriately. Populate and maintain External Ads placements within internal and external tracking systems. Coordinate the proofing process by distributing campaign materials, including email campaigns, website promotions, and landing pages, to stakeholders for review and approval. Collaborate with Category Managers to obtain featured products and related information for upcoming marketing content. Collect and maintain Proof of Performance documentation for external advertising placements and update tracking records accordingly. Maintain and update the Marketing team's shared calendar, ensuring visibility of key deadlines and campaign schedules. Collect, sort, and distribute incoming company mail. Follow established department processes and workflows while seeking clarification when needed. Build and maintain positive working relationships with internal departments and external vendor partners. Provide administrative and operational support to Marketing Operations team members as needed. Perform Additional Duties And Special Projects As Assigned. Requirements Required Education, Experience, and Qualifications Associate degree in marketing, communications, business, or a related field, or an equivalent combination of education and experience. Proficiency with Microsoft Office applications, including Excel, Word, and Outlook. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication...

Affirmative Action/Equal Opportunity Employer