Marketing & Events Operations Specialist

Vistar; Englewood (CO); On-site; USD 62,000 - 75,000; Full time

Benefits offered by this job

Day 1 Health & Wellness Benefits

Employee Stock Purchase Plan

401K Employer Matching

Education Assistance

Paid Time Off

Job summary

Vistar is seeking a Marketing & Events Analyst in the United States to support planning and execution of meetings, trade shows, and conferences. You will coordinate internal stakeholders, vendors, event logistics, and data for marketing initiatives.

The role requires strong organization, Excel/PowerPoint skills, and about 3–5 years in event coordination or related fields. Travel ~10% and a fast-paced environment are expected.

Qualifications

• Bachelor's Degree in Hospitality Management, Business, Marketing, Communications, or a related field, or an equivalent combination of education and relevant experience.
• 3 - 5 Years of experience in event coordination, marketing operations and reporting, trade shows, project coordination, or a related field.
• Exceptional organization and attention to detail, with the ability to manage many small deliverables and deadlines simultaneously.
• Strong written communication, follow-through, and comfort working directly with internal stakeholders and outside vendors.
• Strong Microsoft Excel and PowerPoint skills and comfort working with marketing and event data.
• Ability to travel approximately 10% for trade shows, customer events, internal meetings, site visits, and other company-sponsored events.
• Physical capability to meet role demands, including the ability to lift and handle objects ranging from 20 to 30 lbs.

Responsibilities

• Support planning and execution of trade shows, customer events, internal meetings, conferences, and other company events.
• Coordinate event logistics including registration, shipping, materials, signage, booth needs, vendor requirements, and onsite execution.
• Maintain event timelines, checklists, deadlines, and deliverables.
• Coordinate with exhibit houses, printers, promotional-product suppliers, venues, production partners, and freight or shipping providers.
• Help ensure required materials arrive accurately and on schedule.
• Support pre-event planning as well as post-event reconciliation and follow-up.
• Manage executional tasks associated with the company’s trade-show calendar.
• Track show requirements, exhibitor deadlines, registrations, booth specifications, shipping information, and vendor orders.
• Coordinate all trade-show marketing materials with the designated third-party vendor, including booth graphics, signage, collateral, promotional materials, product displays, production schedules, approvals, and delivery requirements.
• Maintain organized event documentation so information is readily available to Marketing and Meetings & Events stakeholders.

Skills

Event coordination

Marketing operations

Data reporting

Cross-functional collaboration

Communication

Education

Bachelor's Degree in Hospitality Management, Business, Marketing, Communications, or related field

Tools

Microsoft Excel

PowerPoint

Job description

Vistar is seeking a Marketing & Events Analyst in the United States to support planning and execution of meetings, trade shows, and conferences. You will coordinate internal stakeholders, vendors, event logistics, and data for marketing initiatives.

The role requires strong organization, Excel/PowerPoint skills, and about 3–5 years in event coordination or related fields. Travel ~10% and a fast-paced environment are expected.