Marketing & Events Executive (FTC until September 27)

Element; United States; Remote; USD 51,000 - 62,000; Full time

Benefits offered by this job

Open source mission

Extra annual leave

Share options

Bonus

Healthcare

Development budget

Wellbeing platform

Home office allowance

Company socials

Family-friendly

Job summary

Element is hiring a Marketing & Events Executive on a fixed term contract to cover Maternity Leave until September 2027. This role coordinates and delivers events that support our marketing and sales pipeline, including flagship events, trade shows, roadshows, dinners and webinars.

This is an early-career, execution-focused role where organisational rigour is paramount; you will manage venues, vendors, budgets, deadlines and admin across multiple events, with occasional travel mainly in Europe.

Qualifications

• Exceptional organisational skills and attention to detail are essential.
• Prior experience in events, marketing coordination, hospitality or administration is welcome.
• Ability to manage multiple deadlines, suppliers and stakeholders effectively.

Responsibilities

• Plan and deliver Element's presence at trade shows, conferences and partner events, handling logistics and lead capture.
• Organise webinars, roadshows and marketing events from booking to follow-up.
• Negotiate with venues and vendors to stay within budget.
• Coordinate with Marketing and Sales for appropriate collateral and messaging.
• Provide on-site support at events, including occasional travel.
• Track budgets and deadlines across concurrent events and report post-event outcomes.

Skills

Organisational skills

Event coordination

Budget management

Stakeholder management

English proficiency

Job description

About Element.

Travel will be required to support some events (up to twice/quarter).
Fixed Term Contract until September 2027

Element develops a sovereign, interoperable and secure communications platform for government, defence and public sector organisations.

We are a for-profit company committed to open source, building on Matrix; the open communication standard created by the same team behind Element.
Element works closely with organisations including the NATO, United Nations, and more than 35 governments to provide sovereign workplace solutions for public administration.

We are building something important for highly regulated and security-sensitive environments, and we cannot do that without a diverse and high-performing team. Our hiring process is designed to be respectful, transparent and fair.

Our Values.

• We care about the greater good


• We work together in the open


• We are proud of how we serve our customers


• We are ambitious and iterate rapidly

About the role.

The impact you'll make. Element is hiring a highly organised Marketing & Events Executive on a fixed term contract to cover Maternity Leave until September 2027. This role coordinate and deliver events that support our marketing and sales pipeline. Events vary from our own annual flagship event to trade shows, industry conferences, roadshows, dinners and webinars.

This is an early-career, execution-focused role. The single most important quality is organisational rigour; the ability to keep dozens of moving parts (venues, vendors, budgets, stakeholders, deadlines, admin) on track without anything slipping.

Travel will be required to support some events:

• Mainly European travel


• Not all events


• Once or twice per quarter

What you'll be doing.

• Plan and deliver Element's presence at trade shows, industry conferences (including the government/defence conference circuit) and partner events; stand logistics, brochure printing, shipping, registrations, staffing rotas, ensuring lead capture etc


• Organise webinars, roadshows and smaller marketing/sales events end to end, from booking through to follow-up


• Manage relationships with venues, event organisers, vendors and suppliers, negotiating costs and keeping every event within its budget


• Coordinate with Marketing and Sales stakeholders so each event has the right collateral, messaging and staff briefed and ready


• Provide on-site support at selected events, including some occasional travel (within Europe and beyond)


• Track logistics, budgets and deadlines across multiple concurrent events, flagging risks early


• Report on event budgets and prepare post-event recaps covering attendance, delivery issues, spend, leads captured, and operational recommendations for future events

About you.

What we're looking for.

• Exceptional organisational skills and attention to detail. This is the single most important requirement for the role. You can keep multiple projects, deadlines, suppliers, budgets, and small operational details under control without losing sight of the bigger picture


• Some prior experience in events, marketing coordination, hospitality or administration is welcome, but not essential if other proof points around organisational skills exist


• Comfortable managing multiple deadlines, suppliers and stakeholder requests a once, able to prioritise effectively, and staying calm when plans change at short notice


• Confident communicator, able to brief and coordinate colleagues across Marketing and Sales


• Fluent written and spoken English. An additional European language is welcome and useful for supplier and attendee coordination across Element's European markets, but is not essential

About joining Element.

Where we're located. We are a fully remote Team and this role is open to candidates based in any these countries: Canada, Estonia, Finland, France, Germany, Greece, Ireland, Italy, India, Spain, Sweden, Switzerland, UK, USA.
Please note that we do not offer visa sponsorship at this time, so you'll need to have the relevant right to work.

Salary Range. Annual salary range: €45,000 - €55,000 (FTE - will be pro rata depending on the length of the contract) Please note, this role is advertised fully remote in Europe (inc. UK), the salary will be benchmarked to your local market and may differ from the range above . The specific salary applicable to your location will be shared with you at the first stage of the recruitment process.

What we offer.

• Meaningful, mission-driven work in open source


• 40 days of annual leave (incl. local bank holidays)


• Share options


• Discretionary annual bonus


• Healthcare cover


• Professional development budget


• Access to a wellbeing platform


• Home Office allowance


• Company socials


• Family-friendly environment

Our hiring process.

• HR initial call (non technical) - Up to 30 min


• First stage interview - Up to 45 min


• Assessment/Test/Presentation


• Last stage interview - Up to 60 min

Equality, diversity, and inclusion. Element does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

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